Appointing a new board member is a significant decision for any organization.
A well-crafted letter of appointment not only formally welcomes the individual to their new role but also sets the tone for their tenure and outlines key responsibilities and expectations.
As you prepare to bring on a new board member, having a strong appointment letter template can streamline the process and ensure all essential elements are covered.
Let’s explore 20 sample letters you can use as a starting point and tailor to your organization’s specific needs.
Sample Letters of Appointment as Board Member
Here are 20 sample letters of appointment for new board members:
Letter 1
Dear [Name],
On behalf of the Board of Directors, I am pleased to formally appoint you as a member of the Board effective [date]. Your term will extend through [end date], at which point you will be eligible for re-appointment.
As a Board Member, you will be expected to attend regular meetings, provide strategic guidance, and contribute your expertise to support the organization’s mission and goals. You will receive a comprehensive orientation to familiarize you with your duties and our operations.
Please confirm your acceptance of this appointment by signing and returning the enclosed copy of this letter. We look forward to welcoming you to the Board and benefiting from your insights and leadership.
Sincerely,
[Board Chair Name]
Letter 2
Dear [Name],
Congratulations! The Nominating Committee has recommended, and the Board of Directors has approved, your appointment as a member of the Board of Directors of [Organization Name], effective [date].
We believe your skills, experience, and passion for our mission will be valuable assets to the Board and the organization as a whole. Your term will last [length of term], with the option for renewal upon mutual agreement.
In this role, you will have the opportunity to provide strategic direction, oversee governance matters, and help shape the future of our organization. We will be in touch shortly with more information about upcoming meetings and an orientation session.
Please indicate your acceptance by signing below and returning a copy to us. We are excited to have you join us in this important work.
Warm regards,
[Board Chair Name]
Letter 3
Dear [Name],
It is my pleasure to inform you that the Board of Directors has voted unanimously to appoint you as a member of the Board, effective immediately. Your term will run through [end date].
As a Board Member, you will play a critical role in guiding the organization’s strategy, overseeing financial matters, and ensuring we remain true to our mission and values. We are confident your unique perspective and expertise will be invaluable in these efforts.
Please review and sign the enclosed Board Member Agreement, which outlines your responsibilities and our expectations. Once we receive your signed agreement, we will begin the onboarding process and provide you with all the necessary materials.
We are thrilled to have you join our dedicated team of Board Members and look forward to working together to achieve our goals.
Best regards,
[Board Chair Name]
Letter 4
Dear [Name],
I am delighted to extend to you an appointment to serve on the Board of Directors of [Organization Name]. Your term will commence on [date] and run through [end date], renewable upon mutual agreement.
As a Board Member, you will have the opportunity to contribute your skills, knowledge, and passion to help advance our mission and vision. You will work alongside a talented group of individuals committed to [brief description of organization’s focus].
In addition to attending regular Board meetings, you may be asked to serve on committees, participate in strategic planning sessions, and represent the organization at various events. We will provide a thorough orientation to ensure you feel prepared and supported in your role.
Please acknowledge your acceptance of this appointment by signing and returning the enclosed Board Member Agreement. We are excited to welcome you to the Board and look forward to your contributions.
Sincerely,
[Board Chair Name]
Letter 5
Dear [Name],
On behalf of the Board of Directors of [Organization Name], I am pleased to offer you an appointment as a member of the Board. Your term will begin on [date] and continue through [end date].
We have been impressed by your professional accomplishments, community involvement, and dedication to [relevant cause or industry]. We believe your unique perspective and expertise will be valuable assets as we work to [brief description of organization’s goals].
As a Board Member, you will be expected to actively participate in meetings, provide strategic guidance, and serve as an ambassador for the organization. You will also have the opportunity to serve on committees aligned with your interests and skills.
Please review the enclosed Board Member Expectations document and confirm your acceptance by signing and returning the attached Appointment Acceptance Form. We will then work with you to schedule an orientation and provide all necessary materials.
We are thrilled to have you join us in this important work and look forward to your contributions to the Board and the organization as a whole.
Warm regards,
[Board Chair Name]
Letter 6
Dear [Name],
We are excited to extend an invitation for you to join the Board of Directors of [Organization Name]. Your appointment will be effective as of [date], with your initial term running through [end date].
Your expertise in [relevant areas] and commitment to [organization’s mission/values] make you an ideal addition to our Board. We believe your insights and leadership will be invaluable as we work together toward [key goals/objectives].
As a Board Member, you will be responsible for attending regular meetings, providing strategic guidance, and serving on committees as needed. We will provide a comprehensive orientation to ensure you feel fully prepared to step into this important role.
Please take a moment to review and sign the enclosed Board Member Agreement. Once we receive your signed agreement, we will move forward with the onboarding process and provide you with additional details.
We look forward to officially welcoming you to the Board and collaborating to drive our organization’s success.
Best regards,
[Board Chair Name]
Letter 7
Dear [Name],
It gives me great pleasure to inform you that the Board of Directors has unanimously voted to appoint you as a member of the Board, effective [date]. Your term will extend through [end date].
We have been impressed by your professional achievements, passion for our mission, and dedication to making a positive impact in [relevant field/community]. We are confident that your unique skill set and fresh perspectives will greatly benefit our organization.
In your role as a Board Member, you will have the opportunity to contribute to strategic decision-making, provide oversight on key initiatives, and help shape the future direction of [Organization Name]. You will also work closely with a talented group of fellow Board Members who share your commitment to our cause.
Please review and sign the attached Board Member Expectations document to confirm your acceptance of this appointment. Once we receive your signed agreement, we will reach out to schedule an orientation session and provide you with all the necessary materials.
We are thrilled to have you join us in this critical leadership role and look forward to the valuable contributions you will make.
Sincerely,
[Board Chair Name]
Letter 8
Dear [Name],
On behalf of the Board of Directors, it is my pleasure to extend an invitation for you to join the Board of [Organization Name]. Your appointment will commence on [date] and run through [end date], with the possibility of renewal.
Your nomination and subsequent appointment are a testament to your exceptional leadership skills, expertise in [relevant areas], and dedication to [organization’s mission/values]. We believe your insights and guidance will be instrumental in helping us navigate the challenges and opportunities ahead.
As a Board Member, you will play a vital role in overseeing governance matters, providing strategic direction, and ensuring the organization remains true to its mission while maintaining fiscal responsibility. You will also have the chance to collaborate with a passionate group of individuals who share your commitment to [brief description of the organization’s focus].
Please take a moment to review and sign the enclosed Board Member Agreement, outlining your responsibilities and our expectations. Once we receive your signed agreement, we will work with you to arrange an orientation and provide all necessary materials.
We are excited to welcome you to the Board and look forward to working together to achieve our shared goals and drive meaningful change.
Warm regards,
[Board Chair Name]
Letter 9
Dear [Name],
I am delighted to inform you that the Board of Directors has approved your appointment as a member of the Board of [Organization Name]. Your term will begin on [date] and continue through [end date].
Your professional accomplishments, community involvement, and passion for [relevant cause/industry] make you an ideal addition to our Board. We are confident that your unique perspective and expertise will be valuable assets as we work to [brief description of organization’s goals].
In your role as a Board Member, you will be expected to actively participate in meetings, provide strategic guidance, and serve as an ambassador for the organization. You will also have the opportunity to contribute to committees that align with your interests and skills.
Please review the attached Board Member Expectations document and confirm your acceptance by signing and returning the enclosed Appointment Acceptance Form. Upon receipt of your signed agreement, we will work with you to schedule an orientation and provide all necessary materials.
We are excited to have you join us in this important work and look forward to the valuable contributions you will make to the Board and the organization as a whole.
Best regards,
[Board Chair Name]
Letter 10
Dear [Name],
On behalf of the Board of Directors, I am pleased to extend an invitation for you to join the Board of [Organization Name]. Your appointment will be effective as of [date], with your initial term running through [end date].
Your expertise in [relevant areas] and commitment to [organization’s mission/values] make you an ideal candidate for this leadership role. We believe your insights and guidance will be invaluable as we work together toward [key goals/objectives].
As a Board Member, you will be responsible for attending regular meetings, providing strategic direction, and serving on committees as needed. We will provide a thorough orientation to ensure you feel fully prepared to step into this important position.
Please take a moment to review and sign the enclosed Board Member Agreement. Once we receive your signed agreement, we will move forward with the onboarding process and provide you with additional details.
We look forward to officially welcoming you to the Board and collaborating to drive our organization’s success and impact.
Sincerely,
[Board Chair Name]
Letter 11
Dear [Name],
I am thrilled to inform you that the Board of Directors has unanimously voted to appoint you as a member of the Board of [Organization Name], effective [date]. Your term will extend through [end date], with the option for renewal.
Your professional achievements, dedication to our mission, and passion for making a positive impact in [relevant field/community] make you an outstanding addition to our Board. We are confident that your unique skill set and fresh perspectives will greatly benefit our organization.
In your role as a Board Member, you will have the opportunity to contribute to strategic decision-making, provide oversight on key initiatives, and help shape the future direction of [Organization Name]. You will also work closely with a talented group of fellow Board Members who share your commitment to our cause.
Please review and sign the attached Board Member Expectations document to confirm your acceptance of this appointment. Once we receive your signed agreement, we will reach out to schedule an orientation session and provide you with all the necessary materials.
We are excited to have you join us in this critical leadership role and look forward to the valuable contributions you will make to our organization’s success.
Warm regards,
[Board Chair Name]
Letter 12
Dear [Name],
It is with great pleasure that I extend an invitation for you to join the Board of Directors of [Organization Name]. Your appointment will commence on [date] and run through [end date], with the possibility of renewal.
Your nomination and subsequent appointment are a testament to your exceptional leadership skills, expertise in [relevant areas], and dedication to [organization’s mission/values]. We believe your insights and guidance will be instrumental in helping us navigate the challenges and opportunities ahead.
As a Board Member, you will play a vital role in overseeing governance matters, providing strategic direction, and ensuring the organization remains true to its mission while maintaining fiscal responsibility. You will also have the chance to collaborate with a passionate group of individuals who share your commitment to [brief description of the organization’s focus].
Please take a moment to review and sign the enclosed Board Member Agreement, outlining your responsibilities and our expectations. Once we receive your signed agreement, we will work with you to arrange an orientation and provide all necessary materials.
We are thrilled to welcome you to the Board and look forward to working together to achieve our shared goals and drive meaningful change.
Best regards,
[Board Chair Name]
Letter 13
Dear [Name],
On behalf of the Board of Directors of [Organization Name], I am delighted to invite you to join the Board as a member. Your appointment will begin on [date] and continue through [end date].
Your professional accomplishments, community involvement, and passion for [relevant cause/industry] make you an ideal addition to our Board. We are confident that your unique perspective and expertise will be valuable assets as we work to [brief description of organization’s goals].
In your role as a Board Member, you will be expected to actively participate in meetings, provide strategic guidance, and serve as an ambassador for the organization. You will also have the opportunity to contribute to committees that align with your interests and skills.
Please review the attached Board Member Expectations document and confirm your acceptance by signing and returning the enclosed Appointment Acceptance Form. Upon receipt of your signed agreement, we will work with you to schedule an orientation and provide all necessary materials.
We are excited to have you join us in this important work and look forward to the valuable contributions you will make to the Board and the organization as a whole.
Sincerely,
[Board Chair Name]
Letter 14
Dear [Name],
I am pleased to extend an invitation for you to join the Board of Directors of [Organization Name]. Your appointment will be effective as of [date], with your initial term running through [end date].
Your expertise in [relevant areas] and commitment to [organization’s mission/values] make you an ideal candidate for this leadership role. We believe your insights and guidance will be invaluable as we work together toward [key goals/objectives].
As a Board Member, you will be responsible for attending regular meetings, providing strategic direction, and serving on committees as needed. We will provide a thorough orientation to ensure you feel fully prepared to step into this important position.
Please take a moment to review and sign the enclosed Board Member Agreement. Once we receive your signed agreement, we will move forward with the onboarding process and provide you with additional details.
We look forward to officially welcoming you to the Board and collaborating to drive our organization’s success and impact.
Warm regards,
[Board Chair Name]
Letter 15
Dear [Name],
On behalf of the Board of Directors, I am thrilled to inform you that you have been unanimously appointed as a member of the Board of [Organization Name], effective [date]. Your term will extend through [end date], with the option for renewal.
Your professional achievements, dedication to our mission, and passion for making a positive impact in [relevant field/community] make you an outstanding addition to our Board. We are confident that your unique skill set and fresh perspectives will greatly benefit our organization.
In your role as a Board Member, you will have the opportunity to contribute to strategic decision-making, provide oversight on key initiatives, and help shape the future direction of [Organization Name]. You will also work closely with a talented group of fellow Board Members who share your commitment to our cause.
Please review and sign the attached Board Member Expectations document to confirm your acceptance of this appointment. Once we receive your signed agreement, we will reach out to schedule an orientation session and provide you with all the necessary materials.
We are excited to have you join us in this critical leadership role and look forward to the valuable contributions you will make to our organization’s success.
Best regards,
[Board Chair Name]
Letter 16
Dear [Name],
It gives me great pleasure to extend an invitation for you to join the Board of Directors of [Organization Name]. Your appointment will commence on [date] and run through [end date], with the possibility of renewal.
Your nomination and subsequent appointment are a testament to your exceptional leadership skills, expertise in [relevant areas], and dedication to [organization’s mission/values]. We believe your insights and guidance will be instrumental in helping us navigate the challenges and opportunities ahead.
As a Board Member, you will play a vital role in overseeing governance matters, providing strategic direction, and ensuring the organization remains true to its mission while maintaining fiscal responsibility. You will also have the chance to collaborate with a passionate group of individuals who share your commitment to [brief description of the organization’s focus].
Please take a moment to review and sign the enclosed Board Member Agreement, outlining your responsibilities and our expectations. Once we receive your signed agreement, we will work with you to arrange an orientation and provide all necessary materials.
We are thrilled to welcome you to the Board and look forward to working together to achieve our shared goals and drive meaningful change.
Sincerely,
[Board Chair Name]
Letter 17
Dear [Name],
I am delighted to invite you to join the Board of Directors of [Organization Name] as a member. Your appointment will begin on [date] and continue through [end date].
Your professional accomplishments, community involvement, and passion for [relevant cause/industry] make you an ideal addition to our Board. We are confident that your unique perspective and expertise will be valuable assets as we work to [brief description of organization’s goals].
In your role as a Board Member, you will be expected to actively participate in meetings, provide strategic guidance, and serve as an ambassador for the organization. You will also have the opportunity to contribute to committees that align with your interests and skills.
Please review the attached Board Member Expectations document and confirm your acceptance by signing and returning the enclosed Appointment Acceptance Form. Upon receipt of your signed agreement, we will work with you to schedule an orientation and provide all necessary materials.
We are excited to have you join us in this important work and look forward to the valuable contributions you will make to the Board and the organization as a whole.
Warm regards,
[Board Chair Name]
Letter 18
Dear [Name],
On behalf of the Board of Directors, I am pleased to extend an invitation for you to join the Board of [Organization Name]. Your appointment will be effective as of [date], with your initial term running through [end date].
Your expertise in [relevant areas] and commitment to [organization’s mission/values] make you an ideal candidate for this leadership role. We believe your insights and guidance will be invaluable as we work together toward [key goals/objectives].
As a Board Member, you will be responsible for attending regular meetings, providing strategic direction, and serving on committees as needed. We will provide a thorough orientation to ensure you feel fully prepared to step into this important position.
Please take a moment to review and sign the enclosed Board Member Agreement. Once we receive your signed agreement, we will move forward with the onboarding process and provide you with additional details.
We look forward to officially welcoming you to the Board and collaborating to drive our organization’s success and impact.
Best regards,
[Board Chair Name]
Letter 19
Dear [Name],
I am thrilled to inform you that the Board of Directors has unanimously voted to appoint you as a member of the Board of [Organization Name], effective [date]. Your term will extend through [end date], with the option for renewal.
Your professional achievements, dedication to our mission, and passion for making a positive impact in [relevant field/community] make you an outstanding addition to our Board. We are confident that your unique skill set and fresh perspectives will greatly benefit our organization.
In your role as a Board Member, you will have the opportunity to contribute to strategic decision-making, provide oversight on key initiatives, and help shape the future direction of [Organization Name]. You will also work closely with a talented group of fellow Board Members who share your commitment to our cause.
Please review and sign the attached Board Member Expectations document to confirm your acceptance of this appointment. Once we receive your signed agreement, we will reach out to schedule an orientation session and provide you with all the necessary materials.
We are excited to have you join us in this critical leadership role and look forward to the valuable contributions you will make to our organization’s success.
Sincerely,
[Board Chair Name]
Letter 20
Dear [Name],
It is with great pleasure that I extend an invitation for you to join the Board of Directors of [Organization Name]. Your appointment will commence on [date] and run through [end date], with the possibility of renewal.
Your nomination and subsequent appointment are a testament to your exceptional leadership skills, expertise in [relevant areas], and dedication to [organization’s mission/values]. We believe your insights and guidance will be instrumental in helping us navigate the challenges and opportunities ahead.
As a Board Member, you will play a vital role in overseeing governance matters, providing strategic direction, and ensuring the organization remains true to its mission while maintaining fiscal responsibility. You will also have the chance to collaborate with a passionate group of individuals who share your commitment to [brief description of the organization’s focus].
Please take a moment to review and sign the enclosed Board Member Agreement, outlining your responsibilities and our expectations. Once we receive your signed agreement, we will work with you to arrange an orientation and provide all necessary materials.
We are thrilled to welcome you to the Board and look forward to working together to achieve our shared goals and drive meaningful change.
Warm regards,
[Board Chair Name]
Wrapping Up: 20 Letters of Appointment for New Board Members
Crafting the perfect letter of appointment for a new board member is an important step in setting them up for success.
By clearly outlining expectations, responsibilities, and the organization’s mission, you can help ensure a smooth onboarding process and productive tenure.
Use these 20 sample letters as a starting point, tailoring them to your organization’s unique needs and culture.
With a thoughtful, well-written appointment letter, you can welcome new board members with confidence and set the stage for a fruitful partnership.