Are you in a situation where you need to prove that you are the same person mentioned in different documents or records?
Maybe you’ve changed your name due to marriage, divorce, or personal reasons.
Or perhaps you’re dealing with identification discrepancies across various systems.
Whatever the case, a letter of certification of same person can clear things up and make your life a whole lot easier.
But what exactly goes into such a letter?
How do you structure it and what information should you include?
Don’t worry, we’ve got you covered.
In this article, we’ll walk you through 20 sample letters that you can use as templates or inspiration for your situation.
By the end, you’ll be a pro at asserting your identity with confidence and clarity. Let’s dive in!
Sample Letters of Certification of Same Person
Before we get to the letters, here’s a quick note: while the specifics may vary based on your circumstances and the requirements of the organization you’re submitting to, the overall structure and key components remain fairly consistent.
With that said, let’s look at some examples.
Letter 1
Subject: Certification of Same Person – John Doe and Johnny Doe
To Whom It May Concern,
I, John Doe, hereby certify that I am the same person as Johnny Doe, as mentioned in some of my official records. My full legal name is John Andrew Doe, but I have been known by the nickname “Johnny” since childhood.
Please consider this letter as an official confirmation that John Doe and Johnny Doe refer to the same individual, i.e., me. If you require any further information or documentation, please feel free to contact me.
Sincerely,
John Doe
[Contact Information]
Letter 2
Subject: Certification of Identity – Sarah Johnson and Sarah Smith
Dear Sir/Madam,
This letter is to certify that I, Sarah Johnson, am the same person as Sarah Smith. I recently got married and changed my last name from Smith to Johnson. However, some of my documents and accounts still bear my maiden name.
I request that you please update your records to reflect my new legal name, Sarah Johnson, and treat any past references to Sarah Smith as pertaining to me. I have enclosed a copy of my marriage certificate as proof of my name change.
Thank you for your understanding and assistance in this matter.
Best regards,
Sarah Johnson
[Contact Information]
Letter 3
Subject: Confirmation of Identity – Michael Lee and Michael Li
To Whom It May Concern,
I am writing this letter to confirm that Michael Lee and Michael Li are the same person, and that person is me. Due to a clerical error during immigration, my last name was incorrectly recorded as “Li” on some documents, while my actual last name is “Lee”.
Please accept this letter as formal confirmation of my identity and use “Michael Lee” as my official name on all records and correspondence. I apologize for any confusion this may have caused.
If you have any questions or need further clarification, please do not hesitate to contact me.
Sincerely,
Michael Lee
[Contact Information]
Letter 4
Subject: Verification of Same Person – Raquel Gomez and Raquel Garcia
Dear Sir/Madam,
I, Raquel Gomez, am writing to verify that I am the same individual as Raquel Garcia, as referenced in certain documents. I recently got divorced and have reverted to using my maiden name, Gomez. However, some of my records still use my former married name, Garcia.
Please consider this letter as an official declaration that Raquel Gomez and Raquel Garcia are the same person. I have enclosed a copy of my divorce decree to substantiate my name change.
Kindly update your files to reflect my current legal name. Thank you for your cooperation.
Best regards,
Raquel Gomez
[Contact Information]
Letter 5
Subject: Certification of Name Variation – William Davis and Bill Davis
To Whom It May Concern,
This letter is to certify that I, William Davis, am also known as Bill Davis. “Bill” is a common nickname for “William”, and I have used both names interchangeably over the years. Some of my documents and accounts may bear the name “Bill Davis” while others use “William Davis”.
Please treat any references to “Bill Davis” as about me, William Davis. I confirm that both names belong to the same person – me.
If you require any additional information, please reach out to me using the contact details provided below.
Sincerely,
William (Bill) Davis
[Contact Information]
Letter 6
Subject: Confirmation of Identity – Emily Wong and Emily Wang
Dear Sir/Madam,
I, Emily Wong, am writing to confirm that I am the same person as Emily Wang. My last name has been spelled differently in some records due to a transliteration inconsistency. “Wong” is the correct spelling, while “Wang” is an alternate romanization.
Please consider this letter as an official statement that Emily Wong and Emily Wang refer to the same individual, which is me. Kindly update your records to use the “Wong” spelling for my last name.
Thank you for your attention to this matter. If you have any questions, please don’t hesitate to contact me.
Sincerely,
Emily Wong
[Contact Information]
Letter 7
Subject: Verification of Same Person – Robert Johnson and Rob Johnson
To Whom It May Concern,
This letter is to verify that I, Robert Johnson, am the same person as Rob Johnson. “Rob” is a shortened version of my first name, “Robert”, and I have used both versions in various contexts.
Please accept this letter as formal confirmation that Robert Johnson and Rob Johnson are the same. Any documents or records bearing either name should be treated as referring to me.
If you require further clarification or documentation, please let me know.
Best regards,
Robert (Rob) Johnson
[Contact Information]
Letter 8
Subject: Certification of Name Change – Jessica Parker and Jessica Thompson
Dear Sir/Madam,
I, Jessica Parker, am writing to certify that I am the same person as Jessica Thompson. I recently got married and have legally changed my last name from Thompson to Parker. However, some of my records may still reflect my previous name.
Please consider this letter as an official notification of my name change. I request that you update your files to use my new legal name, Jessica Parker, and treat any prior references to Jessica Thompson as about me.
I have enclosed a copy of my marriage certificate and name change documentation for your reference.
Thank you for your cooperation in this matter.
Sincerely,
Jessica Parker
[Contact Information]
Letter 9
Subject: Confirmation of Identity – David Kim and David Gim
To Whom It May Concern,
I am writing this letter to confirm that David Kim and David Gim are the same person, and that person is me. The variation in the spelling of my last name is due to differences in romanization preferences. “Kim” is the more common spelling, while “Gim” is an alternate version.
Please accept this letter as formal verification of my identity and use “David Kim” as the primary spelling for my name in your records and correspondence.
If you have any questions or require additional information, please feel free to contact me.
Sincerely,
David Kim
[Contact Information]
Letter 10
Subject: Verification of Same Person – Amanda Lee and Amanda Li
Dear Sir/Madam,
I, Amanda Lee, am writing to verify that I am the same individual as Amanda Li, as mentioned in some documents. The discrepancy in the spelling of my last name is due to a clerical error. “Lee” is the correct spelling.
Please consider this letter as an official declaration that Amanda Lee and Amanda Li refer to the same person, which is me. I kindly request that you update your records to use the correct spelling of my last name.
If you need any further information or documentation, please don’t hesitate to reach out.
Best regards,
Amanda Lee
[Contact Information]
Letter 11
Subject: Certification of Name Variation – Daniel Brown and Danny Brown
To Whom It May Concern,
This letter is to certify that I, Daniel Brown, am also known as Danny Brown. “Danny” is a nickname derived from my given name, “Daniel”, and I have used both names in various situations throughout my life.
Please consider any references to “Danny Brown” as about me, Daniel Brown. I confirm that both names belong to the same individual – me.
If you require additional clarification or have any questions, please contact me using the information provided below.
Sincerely,
Daniel (Danny) Brown
[Contact Information]
Letter 12
Subject: Confirmation of Identity – Olivia Martinez and Olivia Martínez
Dear Sir/Madam,
I, Olivia Martinez, am writing to confirm that I am the same person as Olivia Martínez. The variation in the spelling of my last name is due to the inclusion or omission of the accent mark over the letter “i”.
Please accept this letter as formal verification that Olivia Martinez and Olivia Martínez refer to the same individual, which is me. Kindly update your records to use the non-accented version of my last name, “Martinez”.
Thank you for your attention to this matter. If you have any further questions, please feel free to reach out to me.
Sincerely,
Olivia Martinez
[Contact Information]
Letter 13
Subject: Verification of Same Person – Alexander Wilson and Alex Wilson
To Whom It May Concern,
This letter is to verify that I, Alexander Wilson, am the same person as Alex Wilson. “Alex” is a commonly shortened version of my first name, “Alexander”, and I have used both forms in different contexts.
Please treat any documents or records bearing the name “Alex Wilson” as referring to me, Alexander Wilson. I confirm that both names belong to the same individual.
If you require any additional information or documentation, please don’t hesitate to contact me.
Best regards,
Alexander (Alex) Wilson
[Contact Information]
Letter 14
Subject: Certification of Name Change – Samantha Roberts and Samantha Taylor
Dear Sir/Madam,
I, Samantha Roberts, am writing to certify that I am the same person as Samantha Taylor. I recently went through a divorce and have legally changed my last name back to my maiden name, Roberts. However, some of my records may still reflect my former married name, Taylor.
Please consider this letter as an official notification of my name change. I request that you update your files to use my current legal name, Samantha Roberts, and treat any prior references to Samantha Taylor as pertaining to me.
I have enclosed a copy of my divorce decree and name change order for your reference.
Thank you for your understanding and cooperation in this matter.
Sincerely,
Samantha Roberts
[Contact Information]
Letter 15
Subject: Confirmation of Identity – Nicholas Patel and Nikhil Patel
To Whom It May Concern,
I am writing this letter to confirm that Nicholas Patel and Nikhil Patel are the same person, and that person is me. “Nicholas” is the anglicized version of my given name, “Nikhil”, and I have used both names in different situations.
Please accept this letter as formal verification of my identity and use “Nikhil Patel” as the primary version of my name in your records and correspondence.
If you have any questions or require additional information, please feel free to contact me.
Sincerely,
Nikhil (Nicholas) Patel
[Contact Information]
Letter 16
Subject: Verification of Same Person – Stephanie Davis and Stefanie Davis
Dear Sir/Madam,
I, Stephanie Davis, am writing to verify that I am the same individual as Stefanie Davis, as mentioned in some documents. The variation in the spelling of my first name is due to a preference change over time. “Stephanie” is my current preferred spelling.
Please consider this letter as an official declaration that Stephanie Davis and Stefanie Davis refer to the same person, which is me. I kindly request that you update your records to use “Stephanie” as the correct spelling of my first name.
If you need any further information or documentation, please don’t hesitate to reach out.
Best regards,
Stephanie Davis
[Contact Information]
Letter 17
Subject: Certification of Name Variation – Christopher Smith and Chris Smith
To Whom It May Concern,
This letter is to certify that I, Christopher Smith, am also known as Chris Smith. “Chris” is a commonly shortened version of my given name, “Christopher”, and I have used both names interchangeably throughout my life.
Please consider any references to “Chris Smith” as pertaining to me, Christopher Smith. I confirm that both names belong to the same individual – me.
If you require additional clarification or have any questions, please contact me using the information provided below.
Sincerely,
Christopher (Chris) Smith
[Contact Information]
Letter 18
Subject: Confirmation of Identity – Victoria Nguyen and Victoria Huynh
Dear Sir/Madam,
I, Victoria Nguyen, am writing to confirm that I am the same person as Victoria Huynh. The variation in the spelling of my last name is due to differences in Vietnamese romanization systems. “Nguyen” is the more common spelling, while “Huynh” is an alternate version.
Please accept this letter as formal verification that Victoria Nguyen and Victoria Huynh refer to the same individual, which is me. Kindly update your records to use “Nguyen” as the primary spelling for my last name.
Thank you for your attention to this matter. If you have any further questions, please feel free to reach out to me.
Sincerely,
Victoria Nguyen
[Contact Information]
Letter 19
Subject: Verification of Same Person – Andrew Garcia and Andy Garcia
To Whom It May Concern,
This letter is to verify that I, Andrew Garcia, am the same person as Andy Garcia. “Andy” is a nickname derived from my given name, “Andrew”, and I have used both names in various contexts.
Please treat any documents or records bearing the name “Andy Garcia” as referring to me, Andrew Garcia. I confirm that both names belong to the same individual.
If you require any additional information or documentation, please don’t hesitate to contact me.
Best regards,
Andrew (Andy) Garcia
[Contact Information]
Letter 20
Subject: Confirmation of Identity – Sophia Chen and Sophia Chan
Dear Sir/Madam,
I, Sophia Chen, am writing to confirm that I am the same person as Sophia Chan. Due to a spelling error on some of my documents, my last name was incorrectly recorded as “Chan” instead of “Chen”.
Please consider this letter as an official declaration that Sophia Chen and Sophia Chan refer to the same individual, i.e., me. I request that you update your records with the correct spelling of my last name, which is “Chen”.
I appreciate your attention to this matter. Please contact me if you need any further information or clarification.
Best regards,
Sophia Chen
[Contact Information]
Wrapping Up Certification Letters
There you have it – 20 examples of how to assert your identity through a letter of certification of the same person.
Whether you’re dealing with a name change, variation, or discrepancy, these templates should give you a solid starting point.
Remember, the key is to be clear, concise, and specific.
State the issue, provide relevant details and proof, and request the necessary updates or considerations.
With a well-crafted letter, you can navigate the bureaucratic maze with ease and ensure that your true identity shines through in all your records and interactions.
So the next time you find yourself in a “who am I?” situation, don’t sweat it.
Whip out one of these handy templates, personalize it to your needs, and send it off with confidence.
Here’s to a world where your identity is as unambiguous as you are!