Business relationships sometimes hit rough patches. A cure notice letter serves as a formal way to address problems and request fixes before taking serious action. These letters need the right balance of firmness and professionalism while clearly stating the issues and expected solutions.
Reading through different examples helps you understand how to write effective cure notices for various situations. Each sample below shows a unique approach to handling different scenarios, giving you practical ideas for your own letters.
Sample Letters of Cure Notice
Here are fifteen carefully crafted cure notice letters covering different business situations.
1. Late Rent Payment Notice to Tenant
*Subject: Cure Notice – Late Rent Payment for Unit 742B
Dear Mr. Thompson,
This letter serves as your official notice regarding the overdue rent payment for Unit 742B at Silver Pine Apartments. As stated in your lease agreement signed on March 15, 2024, rent payments are due on the first day of each month. Currently, your rent payment for February 2025 remains unpaid, putting you in breach of Section 3.1 of the lease agreement.
Your current balance stands at $2,450, which includes the base rent of $2,300 and the applicable late fee of $150 as outlined in Section 3.4 of your lease agreement. Please note that additional late fees will apply if the payment remains outstanding.
To resolve this situation and maintain your tenancy, you must pay the full amount within 72 hours of receiving this notice. Payment can be made through the resident portal or by certified check at the management office during business hours. Should you need to discuss payment arrangements due to unexpected circumstances, contact the property management office at (555) 123-4567.
Failure to cure this breach within the specified timeframe may result in legal action, including possible eviction proceedings. We value you as a resident and hope to resolve this matter promptly to avoid any additional complications.
Best regards, Sarah Martinez Property Manager Silver Pine Apartments*
2. Service Quality Issues with Cleaning Contractor
*Subject: Notice to Cure – Substandard Cleaning Services
Dear Ms. Rodriguez,
This cure notice addresses the ongoing issues with cleaning services provided by CleanPro Solutions at our downtown office location. According to our service agreement dated November 10, 2024, your company agreed to maintain specific cleaning standards outlined in Schedule A of the contract.
Recent inspections conducted on February 15 and February 18, 2025, revealed several areas falling below the agreed-upon standards:
- Restroom sanitation does not meet health code requirements
- Carpet vacuuming remains incomplete on multiple floors
- Waste bins consistently left unemptied
- Window cleaning shows visible streaks and spots
- Dust accumulation on office furniture and equipment
These issues directly violate Sections 2.1 and 2.3 of our service agreement. Your team must address these problems and bring the service quality back to contracted standards within ten business days of receiving this notice.
Please provide a written action plan by February 25, 2025, detailing how you will resolve these issues. The plan should include staff retraining measures, quality control procedures, and supervision improvements.
Should the service quality continue to fall below standards after the cure period, we may need to terminate the contract under Section 8.2 of our agreement.
Sincerely, Robert Chen Facility Manager Tech Solutions Inc.*
3. Construction Project Delays Notice
*Subject: Notice to Cure – Project Timeline Violations
Dear Mr. Peterson,
This letter addresses significant delays in the Bradford Heights construction project. According to the project timeline established in our contract dated September 5, 2024, Phase 2 completion was scheduled for February 1, 2025. As of today, February 22, 2025, this phase remains only 60% complete, putting the entire project three weeks behind schedule.
These delays violate Section 4.2 of our construction agreement, which specifically outlines milestone completion dates and corresponding penalties. The current situation affects subsequent phases and creates additional costs for our organization.
Your company must take immediate corrective action to address these delays:
- Submit a revised project timeline by February 26, 2025
- Provide daily progress reports starting February 23, 2025
- Increase workforce allocation as needed
- Implement extended work hours within local ordinance limits
- Address material procurement delays affecting critical path items
We require a detailed recovery plan demonstrating how you will bring the project back on schedule within the next 15 days. The plan should include specific actions, resource allocation adjustments, and mitigation strategies for potential future delays.
Failure to provide and execute an acceptable recovery plan may result in contract termination and the enforcement of delay penalties as specified in Section 7.3 of our agreement.
Best regards, Amanda Foster Project Director Urban Development Corporation*
4. Software Development Milestone Default
*Subject: Cure Notice – Development Milestone Breach
Dear Dr. Kumar,
This notice addresses the missed development milestones for the customer relationship management system project. Based on our software development agreement signed December 1, 2024, the user authentication module and database integration components were due for delivery on February 15, 2025.
As of today, neither component meets the acceptance criteria outlined in Schedule B of our agreement. Specific issues include:
- Failed security penetration tests
- Incomplete API documentation
- Performance benchmarks below specified thresholds
- Missing user role management features
- Unresolved critical bugs in the login system
These deficiencies constitute a material breach of Sections 5.1 and 5.4 of our development agreement. To remedy this situation, your team must:
- Fix all critical security vulnerabilities
- Complete missing documentation
- Optimize system performance
- Implement remaining features
- Resolve all logged critical bugs
Please provide a comprehensive correction plan by February 25, 2025, detailing how these issues will be resolved within the next 14 days. Include specific task assignments, testing procedures, and quality assurance measures.
Regards, Michael Barnes Technical Director Digital Solutions Corp*
5. Restaurant Equipment Maintenance Default
*Subject: Notice to Cure – Equipment Maintenance Contract Breach
Dear Mr. Anderson,
This letter serves as formal notice regarding deficiencies in equipment maintenance services at Fresh Flavors Restaurant. Our maintenance agreement dated October 1, 2024, requires monthly preventive maintenance on all kitchen equipment listed in Appendix A.
Recent equipment failures and inspection reports highlight several contract violations:
- Missed maintenance visits for January and February 2025
- Incomplete safety checks on gas equipment
- Failed temperature calibration on refrigeration units
- Damaged seals left unreplaced
- Outstanding repair requests from December 2024
These issues violate multiple sections of our service agreement and pose serious risks to our operations. Your company must take the following corrective actions within seven days:
- Schedule immediate maintenance visits
- Perform all missed safety inspections
- Calibrate all temperature-controlled equipment
- Replace all damaged seals
- Complete outstanding repairs
Please provide written confirmation of these actions and submit a revised maintenance schedule ensuring regular service visits moving forward. Failure to address these issues may result in contract termination.
Best regards, Lisa Wong Operations Manager Fresh Flavors Restaurant*
6. Marketing Agency Performance Default
*Subject: Cure Notice – Campaign Performance and Reporting Issues
Dear Ms. Thompson,
This notice addresses several significant concerns regarding your agency’s performance under our marketing services agreement dated December 1, 2024. The current situation requires immediate attention and correction.
Our agreement specifies monthly performance targets and reporting requirements that have consistently fallen short since January 2025. Key issues include:
- Social media engagement rates 45% below guaranteed minimums
- Missing weekly performance reports for three consecutive weeks
- Unanswered client communications exceeding 48-hour response time
- Campaign budget overruns without prior authorization
- Incomplete analytics data for paid advertising campaigns
These performance issues violate Sections 3.2, 4.1, and 5.3 of our service agreement. To maintain our business relationship, please implement these corrective actions within the next ten business days:
- Develop and present a detailed plan to achieve minimum engagement targets
- Submit all overdue performance reports
- Establish a communication protocol ensuring timely responses
- Provide complete budget reconciliation
- Install proper tracking for all running campaigns
Submit your correction plan by February 26, 2025. The plan must include specific strategies, timeline adjustments, and staff assignments to address each issue.
Regards, David Mitchell Marketing Director Global Retail Solutions*
7. Manufacturing Quality Control Notice
*Subject: Notice to Cure – Product Quality Standards Breach
Dear Mr. Jenkins,
This letter addresses critical quality control issues identified in recent shipments from your manufacturing facility. Our supply agreement dated August 15, 2024, establishes specific quality standards that recent deliveries have failed to meet.
Quality control inspections conducted between February 1-15, 2025, revealed these deficiencies:
- Dimensional variations exceeding allowable tolerances
- Surface finish defects on 30% of units
- Inconsistent material hardness readings
- Missing quality certification documentation
- Improper packaging leading to transit damage
These quality issues violate Section 6.1 of our agreement and compromise our production schedule. Your facility must implement these corrective measures within 15 days:
- Recalibrate all measurement equipment
- Retrain quality control personnel
- Update inspection procedures
- Revise packaging specifications
- Implement batch testing protocols
Please provide a comprehensive quality improvement plan by February 28, 2025. Include details about process changes, quality control measures, and verification procedures.
Best regards, Patricia Reynolds Quality Assurance Manager Precision Engineering Corp*
8. Website Hosting Service Default
*Subject: Cure Notice – Service Uptime and Performance Issues
Dear Mr. Wilson,
This notice addresses ongoing issues with your hosting services that violate our service level agreement dated October 1, 2024. Recent performance metrics show multiple breaches of guaranteed service levels.
Technical monitoring reports highlight these problems:
- Server uptime below 95% for February 2025
- Response times exceeding 3 seconds during peak hours
- Backup system failures on multiple occasions
- Unscheduled maintenance disruptions
- Security patch updates delayed by 2 weeks
These issues violate the uptime and performance guarantees in Sections 2.1 and 2.4 of our agreement. Required corrective actions include:
- Implement redundant systems to ensure 99.9% uptime
- Optimize server configurations for faster response
- Fix automated backup systems
- Create maintenance schedule with proper notifications
- Update all security patches within 24 hours
Provide a technical resolution plan by February 25, 2025, detailing how you will address each issue. Include specific technical solutions and timeline commitments.
Sincerely, Rachel Morgan IT Operations Manager Digital Commerce Solutions*
9. Security Services Contract Default
*Subject: Notice to Cure – Security Personnel Performance Issues
Dear Ms. Martinez,
This cure notice addresses multiple breaches of our security services agreement dated November 1, 2024. Recent incidents and staff evaluations indicate serious deficiencies in security coverage and personnel performance.
Documented issues include:
- Unmanned security posts during shift changes
- Security personnel sleeping during night shifts
- Incomplete daily activity logs
- Missed patrol rounds
- Improper visitor screening procedures
These violations compromise facility security and breach Sections 3.1, 3.3, and 4.2 of our agreement. Required corrections include:
- Implement proper shift handover procedures
- Increase night shift supervision
- Establish electronic patrol verification system
- Retrain all personnel on visitor screening
- Update standard operating procedures
Submit your corrective action plan by February 26, 2025. Include details about staff scheduling, training programs, and supervision improvements.
Regards,
Thomas Bradley Security Director Corporate Plaza Management*
10. Catering Service Quality Notice
*Subject: Cure Notice – Food Service Quality and Safety Issues
Dear Ms. Garcia,
This notice addresses serious concerns regarding your catering services provided under our agreement dated September 15, 2024. Recent events have highlighted multiple violations of food safety and service quality standards.
Problems identified during recent functions include:
- Food temperature control violations
- Late meal service affecting event schedules
- Staff shortages leading to poor service
- Menu substitutions without prior approval
- Cross-contamination risks in food handling
These issues violate health safety regulations and Sections 4.1 and 5.2 of our service agreement. Required corrective actions include:
- Retrain staff on food safety protocols
- Submit detailed staffing plans for each event
- Implement proper food temperature monitoring
- Establish clear communication procedures
- Update food handling guidelines
Provide your correction plan by February 25, 2025, including staff training schedules and updated operational procedures.
Best regards,
Jennifer Adams
Events Coordinator
Conference Center Management*
11. Landscaping Service Default
*Subject: Notice to Cure – Grounds Maintenance Issues
Dear Mr. Rodriguez,
This letter addresses multiple deficiencies in landscaping services provided under our maintenance agreement dated July 1, 2024. Regular inspections have revealed several areas requiring immediate improvement.
Current issues include:
- Irregular mowing schedules
- Diseased plants left untreated
- Irrigation system malfunctions
- Incomplete debris removal
- Missing seasonal flower rotations
These problems violate maintenance standards outlined in Section 2.2 of our agreement. Required corrections include:
- Establish consistent mowing schedule
- Implement plant health monitoring system
- Repair all irrigation equipment
- Complete thorough grounds cleaning
- Plant scheduled seasonal flowers
Submit your remediation plan by February 26, 2025, including updated maintenance schedules and staff assignments.
Sincerely,
Margaret Wilson
Property Manager
Lakeside Office Park*
12. Elevator Maintenance Contract Default
*Subject: Cure Notice – Maintenance and Safety Violations
Dear Mr. Turner,
This notice addresses critical maintenance issues with elevator systems under our service agreement dated August 1, 2024. Recent inspections revealed multiple safety and maintenance violations requiring immediate attention.
Documented problems include:
- Missed monthly safety inspections
- Malfunctioning emergency communication systems
- Excessive door closing speeds
- Uneven stopping at floor levels
- Outstanding preventive maintenance tasks
These issues violate safety regulations and Sections 3.1 and 4.2 of our agreement. Required corrective actions include:
- Complete all overdue safety inspections
- Repair communication systems
- Adjust door mechanisms
- Level all elevator cars
- Perform scheduled maintenance
Provide your correction plan by February 25, 2025, including technical specifications and completion timeline.
Regards,
Christopher Lee
Building Operations Manager
Highland Towers*
13. Waste Management Service Default
*Subject: Notice to Cure – Collection and Disposal Issues
Dear Ms. Anderson,
This cure notice addresses ongoing problems with waste collection services provided under our agreement dated October 15, 2024. Multiple service failures have disrupted our operations and created health concerns.
Current violations include:
- Missed weekly collections
- Damaged waste containers left unreplaced
- Spillage during collection operations
- Late pickups affecting business hours
- Improper sorting of recyclable materials
These issues violate service standards specified in Sections 2.1 and 3.3 of our agreement. Required corrections include:
- Establish reliable collection schedule
- Replace all damaged containers
- Implement spill prevention procedures
- Adjust pickup times to agreed hours
- Retrain staff on recycling protocols
Submit your service improvement plan by February 26, 2025, including updated routes and procedures.
Best regards,
William Parker
Facilities Manager
Shopping Center Operations*
14. HVAC Maintenance Contract Default
*Subject: Cure Notice – System Maintenance Violations
Dear Mr. Stevens,
This notice addresses serious deficiencies in HVAC maintenance services under our agreement dated June 1, 2024. Recent system failures and inspection reports indicate multiple contract violations requiring immediate correction.
Identified issues include:
- Skipped quarterly maintenance visits
- Dirty air filters beyond replacement schedule
- Faulty temperature control systems
- Incomplete maintenance records
- Ignored repair requests
These problems violate maintenance standards outlined in Section 4.1 of our agreement. Required corrective actions include:
- Schedule immediate system inspection
- Replace all overdue filters
- Calibrate temperature controls
- Update maintenance logs
- Address all pending repairs
Provide your correction plan by February 25, 2025, including maintenance schedule and repair timeline.
Sincerely,
Sandra Hughes
Property Operations Director
Office Tower Management*
15. Pest Control Service Default
*Subject: Notice to Cure – Treatment and Prevention Issues
Dear Ms. Collins,
This letter addresses multiple failures in pest control services provided under our agreement dated September 1, 2024. Recent inspections show inadequate pest management and prevention measures.
Current problems include:
- Incomplete monthly treatments
- Missing prevention barriers
- Inadequate monitoring systems
- Poor documentation of treatments
- Unreported pest activity
These issues violate service standards specified in Section 3.2 of our agreement. Required corrections include:
- Complete full facility treatment
- Install prevention measures
- Update monitoring equipment
- Implement proper documentation
- Establish reporting procedures
Submit your service correction plan by February 26, 2025, including treatment schedule and prevention strategies.
Regards,
Daniel Morris
Facility Manager
Restaurant Group Management*
Wrapping Up
Creating effective cure notice letters requires clear communication and specific details about contract breaches and expected remedies. Each situation demands careful consideration of timing, tone, and required actions. These sample letters demonstrate various approaches to addressing contract violations while maintaining professional relationships.v