15 Sample Letters of Notification of Legal Action

Legal disputes can be stressful for anyone involved. Whether you need to send a notification about potential legal action or have received such a letter yourself, knowing what these communications typically contain can help you respond appropriately. The right words matter greatly when legal matters are at stake.

Ready to see what these notifications actually look like? The following collection provides templates for various situations that might require formal legal communication. Each letter follows standard formatting while addressing specific circumstances you might face.

Sample Letters of Notification of Legal Action

These letters serve as examples of how to notify individuals or organizations of pending legal action.

1. Notification of Breach of Contract

Subject: NOTIFICATION OF BREACH OF CONTRACT – ACCOUNT #12345

January 24, 2025

ABC Corporation 123 Business Avenue New York, NY 10001

Dear Operations Manager:

This letter serves as formal notification that your company, ABC Corporation, has failed to deliver the agreed-upon goods as specified in our contract dated October 15, 2024. According to Section 4.2 of said contract, delivery was required no later than December 31, 2024. As of today, we have not received the 500 units of manufacturing components that were purchased and paid for in full on October 20, 2024.

Our company has made multiple attempts to contact your shipping department on January 2, January 8, and January 15, 2025. Each time, we were assured that delivery was forthcoming, yet no goods have arrived at our facility. This delay has caused significant disruption to our production schedule, resulting in financial losses exceeding $25,000 due to our inability to fulfill orders to our own customers.

The contract clearly states that failure to deliver within 30 days of the agreed date constitutes a material breach. We have now passed that threshold. Additionally, Section 9.1 of our agreement stipulates that the breaching party shall be liable for reasonable damages resulting from such breach, including but not limited to lost profits and costs associated with sourcing alternative suppliers.

We hereby demand delivery of all 500 units within five (5) business days of receipt of this letter. Alternatively, we require a full refund of $78,500 plus $25,000 in documented damages. Should you fail to comply with either of these remedies, we will have no choice but to pursue legal action to enforce our rights under the contract.

Please contact me directly at (555) 123-4567 or via email at jsmith@ourcompany.com to discuss resolution of this matter. We hope to avoid litigation, but are prepared to take all necessary steps to protect our business interests.

Sincerely,

Jonathan Smith

Procurement Director

Our Company, Inc.

cc: Legal Department

2. Notice of Intent to File Personal Injury Lawsuit

Subject: NOTICE OF INTENT TO FILE LAWSUIT – INCIDENT DATE: 11/30/2024

February 24, 2025

Green Grocery Store 456 Market Street Chicago, IL 60614

ATTN: Store Manager and Legal Department

This correspondence serves as formal notification that I intend to file a personal injury lawsuit against Green Grocery Store regarding injuries sustained at your location on November 30, 2024, at approximately 2:15 PM.

On the date mentioned above, I was shopping in your produce section when I slipped and fell on a puddle of water that had accumulated beneath your refrigeration units. This hazardous condition was not marked with any caution signs, nor was it visible to customers navigating the aisle. As a result of this fall, I suffered a fractured wrist, torn ligaments in my right knee, and multiple contusions requiring medical attention.

Following the incident, your assistant manager, Sarah Johnson, completed an incident report (#GG-112424). Security camera footage from your store should confirm both the presence of the unmarked hazard and the subsequent fall. My medical records, which I can provide upon request, document the extent of my injuries, including emergency room treatment at Chicago Memorial Hospital on November 30, 2024, followed by orthopedic care, physical therapy, and ongoing pain management.

The negligence of your staff in maintaining safe premises has resulted in substantial damages, including $12,350 in medical expenses to date, lost wages of approximately $8,400 due to my inability to work for six weeks, and ongoing pain and suffering that continues to affect my daily life. My physician estimates that I may require additional medical treatment costing between $5,000-$7,000 over the next year.

Prior to filing a formal lawsuit, I am extending an opportunity to resolve this matter through your insurance carrier. My attorney, Lisa Williams of Williams & Associates (312-555-7890), has been instructed to handle all communications regarding this case. Please direct your insurance representative to contact her office within fifteen (15) days of receiving this notice.

Absent a good faith effort to settle this claim, we will proceed with filing a lawsuit seeking full compensation for all damages allowed under Illinois law, including but not limited to past and future medical expenses, lost income, pain and suffering, and any other applicable damages.

Regards,

Michael Thompson

cc: Williams & Associates, Legal Counsel

3. Debt Collection Legal Notice

Subject: FINAL NOTICE BEFORE LEGAL ACTION – ACCOUNT #BT-789012

March 15, 2025

Mr. Robert Johnson 789 Residential Lane Apartment 3B Los Angeles, CA 90028

Dear Mr. Johnson:

This letter represents the final attempt to resolve your outstanding debt of $7,845.32 before our firm initiates legal proceedings against you. Despite numerous previous communications sent to you on January 5, January 25, and February 15, 2025, your account remains delinquent with no payment activity since October 12, 2024.

Our records show that you entered into a financing agreement with QuickLoan Financial on August 3, 2023, for the purchase of a vehicle. The terms required monthly payments of $325.00 for a period of 48 months. After making regular payments for approximately 14 months, you have since defaulted on your obligation. The loan agreement you signed specifically addresses consequences of default, including acceleration of the entire remaining balance and legal action to recover the debt.

California Civil Code Section 1788.14 requires that we inform you of your right to request validation of this debt, which you may do in writing within 30 days. However, we must emphasize that our client has already provided sufficient documentation confirming the legitimacy of this obligation, including your signed loan agreement, payment history, and correspondence acknowledging the debt.

The law allows our client to pursue various remedies, including filing a lawsuit that could result in a court judgment against you. Such a judgment may lead to wage garnishment, bank account levies, and liens against your property. Additionally, court costs and attorney fees may be added to the total amount you owe, as permitted by your loan agreement and applicable law.

You still have an opportunity to prevent legal action by contacting our office at (800) 555-9876 within seven (7) days to arrange payment or discuss settlement options. Our client has authorized us to accept a lump sum payment of $6,500 if received by March 31, 2025, which would represent a significant savings compared to the full amount currently owed.

Failure to respond to this final notice will leave us no alternative but to recommend that our client proceed with litigation. We sincerely hope you will choose to resolve this matter amicably.

Respectfully,

Amanda Peterson

Senior Account Manager

Reynolds & Baker Collection Agency

As required by law: This is an attempt to collect a debt. Any information obtained will be used for that purpose.

4. Notice of Copyright Infringement

Subject: CEASE AND DESIST – COPYRIGHT INFRINGEMENT NOTIFICATION

April 5, 2025

Digital Dreams Website operations@digitaldreams.com 1010 Tech Boulevard San Francisco, CA 94107

To Whom It May Concern:

This notification is being sent on behalf of CreativeWorks Studio, the exclusive rights holder for the photographic collection “Urban Perspectives” and the written content series “City Life Chronicles.” It has come to our attention that your website, DigitalDreams.com, is displaying, reproducing, and distributing this copyrighted material without authorization or proper attribution.

Specifically, on your website pages located at www.digitaldreams.com/gallery/city-views and www.digitaldreams.com/blog/urban-living, you have published fifteen photographs and three full articles that are directly copied from our client’s work. These materials are protected under United States Copyright Law, with registrations filed with the U.S. Copyright Office (Registration Numbers: VA-2-145-790 and TX-8-342-651).

Our client first discovered this unauthorized use on March 20, 2025, and has documented the infringement through screenshots and website archiving services. The original works were created between 2022 and 2024 and have been exclusively licensed for specific uses that do not include your website. At no point has our client granted permission for this content to be reproduced on DigitalDreams.com.

Under Section 501 of the Copyright Act, this unauthorized reproduction constitutes willful copyright infringement. As the copyright holder, our client is entitled to seek statutory damages of up to $150,000 per work infringed, plus attorney fees and costs. Given that multiple works have been infringed, your potential liability is substantial.

We hereby demand that you immediately take the following actions within five (5) business days of receiving this notice: 1) Remove all infringing content from your website and any associated platforms; 2) Provide written confirmation that all copies have been deleted from your servers; 3) Disclose any revenue generated through pages containing our client’s content; and 4) Provide contact information for your legal representative to discuss appropriate compensation for past infringement.

Should you fail to comply with these demands, we are prepared to file a federal copyright infringement lawsuit seeking maximum statutory damages, an injunction against further use, and all available legal remedies. We strongly encourage you to take this matter seriously and respond promptly to avoid escalation.

Very truly yours,

Eliza Montford

Intellectual Property Attorney

Montford Legal Associates

Representing CreativeWorks Studio

5. Eviction Notice for Lease Violation

Subject: NOTICE OF LEASE VIOLATION AND INTENT TO COMMENCE EVICTION PROCEEDINGS

May 10, 2025

Mr. Thomas Wilson & Ms. Jennifer Wilson Apartment 505 Parkview Residences 2020 Maple Avenue Denver, CO 80202

Dear Mr. and Ms. Wilson:

This letter constitutes formal notification that you are in violation of your residential lease agreement dated August 1, 2024, for Apartment 505 at Parkview Residences. Despite two previous written warnings issued on March 15 and April 22, 2025, you continue to violate Section 8(b) of your lease agreement, which explicitly prohibits keeping pets on the premises without proper authorization and payment of the required pet deposit.

Management personnel have documented the presence of a medium-sized dog in your unit during scheduled maintenance visits on March 12, April 20, and most recently on May 5, 2025. Additionally, several neighbors have filed complaints about barking noises and pet-related odors emanating from your apartment. These reports further confirm your ongoing violation of the lease terms to which you agreed upon moving into our community.

Colorado law requires that before initiating formal eviction proceedings, we must provide you with written notice and an opportunity to cure the violation. Therefore, you have three (3) days from receipt of this notice to either: 1) Permanently remove the unauthorized pet from the premises, or 2) Complete the proper pet registration process, which includes paying the non-refundable pet fee of $300 and additional pet security deposit of $500, as well as providing proof of vaccinations and compliance with all pet policies outlined in your lease agreement.

Failure to take one of these corrective actions within the specified timeframe will result in the termination of your tenancy. We will then proceed with filing an eviction lawsuit with the Denver County Court, seeking possession of the property, any past due amounts, applicable late fees, legal costs, and damages as permitted by Colorado law and your lease agreement.

The eviction process may negatively impact your credit score and rental history, making it difficult to secure housing in the future. We strongly urge you to comply with the terms of your lease to avoid these consequences. You may contact the property management office at (303) 555-4321 during business hours to discuss resolution options.

Please understand that this matter requires your immediate attention.

Sincerely,

Patricia Gomez

Property Manager

Parkview Residences LLC

cc: Legal Department, Residential Properties Management Group

6. Employment Discrimination Lawsuit Notice

Subject: NOTICE OF DISCRIMINATION CLAIM AND INTENT TO PURSUE LEGAL ACTION

June 5, 2025

TechFuture Innovations, Inc. Human Resources Department Attn: HR Director and Legal Counsel 5500 Corporate Parkway Austin, TX 78731

To Whom It May Concern:

Please accept this letter as formal notification that I intend to pursue legal action against TechFuture Innovations for discrimination and wrongful termination based on my age, in violation of the Age Discrimination in Employment Act (ADEA) and applicable Texas state laws. I have already filed a charge of discrimination with the Equal Employment Opportunity Commission (EEOC Charge No. 450-2025-12345) and am awaiting their determination.

I was employed by TechFuture Innovations as a Senior Software Developer from June 2018 until my termination on April 15, 2025. Throughout my nearly seven years with the company, I consistently received positive performance evaluations, including a “Exceeds Expectations” rating in my last review conducted in December 2024. Despite this proven track record, I was abruptly terminated during the recent department restructuring.

During the six months preceding my termination, I documented numerous comments from my supervisor, Marcus Henderson, regarding my age and supposed lack of familiarity with newer technologies. These comments included statements such as “we need younger blood who understand current platforms” and questions about my retirement plans despite my never having mentioned retirement. When the restructuring occurred, I was the only team member over 50 years old who was terminated, while substantially younger employees with less experience and lower performance ratings were retained.

Following my termination, my position was not eliminated as claimed in my separation paperwork. Instead, within three weeks, the company hired two recent college graduates to perform my duties at significantly lower salaries. This fact further supports my claim that the stated reason for my termination was pretextual and that age was the determining factor in the decision.

The discrimination I experienced has caused significant financial hardship, emotional distress, and damage to my professional reputation. Texas law and federal statutes provide remedies for these violations, including reinstatement, back pay, front pay, liquidated damages, and attorney fees.

Prior to proceeding with litigation, I am open to discussing a resolution that would fairly compensate me for the damages I have suffered. My attorney, Rebecca Martinez of Martinez Employment Law Group, is authorized to engage in these discussions on my behalf. She can be reached at (512) 555-7890. We request that you direct all future communication regarding this matter to her office.

Should we be unable to reach an acceptable settlement within 30 days, we will proceed with filing a lawsuit in federal court seeking all available remedies.

Respectfully,

David Hoffman

Former Senior Software Developer

cc: Rebecca Martinez, Attorney at Law cc: Equal Employment Opportunity Commission, San Antonio Field Office

7. Product Liability Legal Notice

Subject: NOTIFICATION OF PRODUCT LIABILITY CLAIM – DEFECTIVE KITCHEN APPLIANCE

July 15, 2025

HomeStyle Appliances, Inc. Legal Department 8800 Manufacturing Drive Charlotte, NC 28208

Dear Sir or Madam:

This letter serves as formal notification that I am pursuing a product liability claim against HomeStyle Appliances related to your Model HS-1500 Stand Mixer, which caused significant injuries to my client, Ms. Eleanor Parker, on May 8, 2025. As required by North Carolina General Statutes §99B-1, we are providing this pre-litigation notice of our intent to seek damages for injuries caused by your defective product.

On the date in question, Ms. Parker was using the mixer according to all instructions provided in the user manual. While the mixer was operating at medium speed as recommended for the mixing task, the attachment mechanism catastrophically failed. The dough hook attachment disconnected from the mixer head and struck Ms. Parker in the face with considerable force, resulting in a fractured orbital bone, severe lacerations requiring 27 stitches, and permanent scarring.

Ms. Parker was transported by ambulance to Mercy Medical Center, where she underwent emergency surgery to repair the orbital fracture and received extensive treatment for her facial injuries. She has since required follow-up surgeries and ongoing treatment with both a plastic surgeon and an ophthalmologist, as the injury has affected her vision. Her medical bills currently exceed $75,000, and future medical expenses are estimated at an additional $30,000-$40,000.

Our preliminary investigation has revealed that the attachment mechanism on the HS-1500 model contains a design defect that allows attachments to become dislodged during operation. The defect appears to stem from insufficient testing of the locking mechanism under standard usage conditions. Furthermore, we have identified at least seven similar incidents reported to the Consumer Product Safety Commission within the past 18 months involving this same model, suggesting HomeStyle Appliances was aware or should have been aware of this dangerous defect yet failed to recall the product or warn consumers.

Photos of the damaged mixer, medical records documenting injuries, and product purchase information are available upon request. The product in question has been preserved in its post-accident condition for examination by your representatives and potential use as evidence. The mixer was purchased new from Nationwide Home Goods on December 12, 2024, with receipt and warranty registration information available.

We demand compensation for Ms. Parker’s medical expenses, lost wages, pain and suffering, scarring and disfigurement, and all other damages recoverable under North Carolina law. Please have your insurance representative or legal counsel contact our office within 15 days to begin settlement discussions.

Should we not receive a satisfactory response, we will file suit without further notice.

Yours truly,

William Thornton

Attorney at Law

Carolina Consumer Advocates

Representing Eleanor Parker

8. Notice of Impending Foreclosure Action

Subject: NOTICE OF DEFAULT AND INTENT TO FORECLOSE – LOAN #FH-309487

August 10, 2025

Mr. James & Mrs. Susan Rodriguez 42 Oak Tree Lane Miami, FL 33130

Dear Mr. and Mrs. Rodriguez:

This correspondence constitutes formal notification that you are in default on your mortgage loan for the property located at 42 Oak Tree Lane, Miami, Florida. According to our records, you have failed to make your monthly mortgage payments since April 2025, resulting in an arrearage of $8,742.15 as of August 1, 2025. This amount includes missed principal and interest payments, late fees, and escrow shortages for property taxes and insurance.

The mortgage agreement you executed on September 15, 2020, with Secure Mortgage Corporation (subsequently transferred to our institution) contains specific provisions regarding default. Section 22 of your mortgage document states that upon default, the lender may accelerate the loan and foreclose on the property after providing notice and an opportunity to cure the default.

Florida law requires that before initiating foreclosure proceedings, we must offer you an opportunity to cure the default. Therefore, you have thirty (30) days from the date of this notice to bring your loan current by submitting payment of $8,742.15. If this arrearage is not paid in full by September 9, 2025, we will accelerate your loan, making the entire unpaid principal balance of $342,567.89 immediately due and payable, and commence foreclosure proceedings.

While our goal is not to take possession of your home, we are prepared to pursue all legal remedies available to us if the default is not cured. Foreclosure proceedings may result in the loss of your home through public auction, additional legal costs being added to your debt, and negative impact on your credit history for up to seven years.

We understand that financial hardships occur, and various options may be available to help you retain your home. These include loan modification, repayment plans, forbearance, or other loss mitigation programs. To discuss these alternatives to foreclosure, please contact our Loss Mitigation Department at (800) 555-2468 as soon as possible. Housing counseling services approved by the U.S. Department of Housing and Urban Development are also available at no cost by calling (800) 569-4287.

Any information you provide may be used to collect this debt. However, if you have received a bankruptcy discharge that includes this debt, this notice is for informational purposes only and is not an attempt to collect the debt as your personal obligation.

Sincerely,

Gregory Matthews

Default Services Manager

First National Mortgage Servicing

NMLS #123456

9. Notice of Intent to Sue for Medical Malpractice

Subject: NOTICE OF INTENT TO INITIATE MEDICAL MALPRACTICE LITIGATION

September 3, 2025

Dr. Richard Henderson Metropolitan Surgical Associates 350 Medical Center Boulevard Suite 205 Atlanta, GA 30309

Via Certified Mail, Return Receipt Requested Copy to: Risk Management, Metropolitan Hospital

Dear Dr. Henderson:

This letter serves as the statutory notice required by Georgia Code § 9-11-9.2 of my intent to file a medical malpractice lawsuit against you and Metropolitan Surgical Associates regarding the care provided to my wife, Mrs. Catherine Marshall, from March 5-18, 2025. Georgia law requires that this notice be provided at least 90 days before the filing of a medical malpractice action.

On March 5, 2025, Mrs. Marshall underwent what should have been a routine laparoscopic cholecystectomy (gallbladder removal) performed by you at Metropolitan Hospital. During this procedure, you negligently severed her common bile duct, a serious surgical error that was not identified until March 8, 2025, after Mrs. Marshall had been discharged and subsequently returned to the emergency department with severe abdominal pain, fever, and jaundice.

The medical records clearly document that following her readmission, Mrs. Marshall developed bile peritonitis and sepsis due to bile leakage into her abdominal cavity. These complications necessitated emergency corrective surgery, performed by Dr. Samantha Wilson, who documented the transected bile duct in her operative report. Mrs. Marshall required an extended 21-day hospitalization, including five days in intensive care, and has since undergone two additional reconstructive procedures to repair the damage caused by your initial negligence.

Expert review of the medical records indicates several deviations from the standard of care, including: 1) Failure to properly identify and protect the biliary structures during surgery; 2) Failure to perform intraoperative cholangiography despite known risk factors for bile duct injury; 3) Failure to recognize signs of biliary injury before discharge; and 4) Inadequate post-operative monitoring and follow-up. These deviations directly resulted in catastrophic injuries to Mrs. Marshall that will require lifelong medical management.

As a result of these negligent acts and omissions, Mrs. Marshall has incurred medical expenses exceeding $250,000 to date, with anticipated future medical costs of approximately $125,000. She has been unable to return to her employment as an elementary school teacher, resulting in lost income of $35,000 thus far. Additionally, she continues to suffer from chronic pain, digestive complications, and significant emotional distress that have drastically reduced her quality of life.

We have retained multiple medical experts who are prepared to testify that your care fell below the applicable standard expected of a reasonably skilled surgeon and directly caused Mrs. Marshall’s injuries. These experts include board-certified surgeons who regularly perform the procedure in question.

Prior to filing a formal complaint, we are open to discussing a reasonable settlement of this claim. Please forward this notice to your medical malpractice insurance carrier or legal representative. My attorney, John Reynolds, can be reached at (404) 555-6543 to discuss this matter further.

If we do not receive a response indicating willingness to engage in settlement discussions within 30 days, we will proceed with filing suit after the statutory notice period has elapsed.

Very truly yours,

William Marshall

Spouse and Healthcare Proxy for Catherine Marshall

cc: John Reynolds, Attorney at Law cc: Georgia Composite Medical Board

10. Environmental Violation Legal Notice

Subject: NOTICE OF INTENT TO SUE FOR CLEAN WATER ACT VIOLATIONS

October 8, 2025

Midwest Manufacturing Company 5000 Industrial Way Cedar Rapids, IA 52404

Attn: Corporate Officers and General Counsel

This letter is provided pursuant to Section 505(b) of the Clean Water Act, 33 U.S.C. § 1365(b), as formal notice of intent to file a citizen suit against Midwest Manufacturing Company for ongoing violations of the Clean Water Act at your Cedar Rapids facility. As required by law, this notice is being simultaneously provided to the Administrator of the U.S. Environmental Protection Agency, the Administrator of EPA Region 7, and the Director of the Iowa Department of Natural Resources.

Environmental Conservation Alliance, a non-profit organization dedicated to protecting Iowa’s waterways, has documented that your facility has been discharging pollutants into the Cedar River without proper authorization or in excess of permitted limits. Specifically, our water quality monitoring program has detected elevated levels of zinc, chromium, and volatile organic compounds downstream from your outfall pipes on twelve separate occasions between April 2025 and September 2025.

These discharges violate National Pollutant Discharge Elimination System (NPDES) Permit #IA0023868 issued to your facility, which establishes specific limitations on concentrations of these chemicals. Our sampling indicates levels exceeding your permit limits by 150-300%, depending on the specific contaminant and date. Laboratory analysis reports confirming these findings are available upon request.

Additionally, aerial photography and witness statements indicate that your facility has been bypassing treatment systems during periods of heavy production, directing industrial wastewater directly into stormwater channels that flow to the Cedar River. This practice violates multiple provisions of your permit and constitutes an unauthorized discharge under the Clean Water Act.

These illegal discharges pose significant risks to aquatic life, recreational users of the Cedar River, and downstream communities that rely on the river for drinking water. The Cedar River watershed supports numerous threatened and endangered species that are particularly vulnerable to the specific pollutants your facility is releasing.

The Clean Water Act provides for civil penalties of up to $59,973 per day per violation, as well as injunctive relief. Based on our documentation of at least 45 days of violations, your company faces potential penalties exceeding $2.5 million, not including additional penalties that may be assessed for any continuing violations.

Our organization is prepared to file a citizen suit seeking these penalties and appropriate injunctive relief after the expiration of the 60-day notice period required by law, unless you take the following actions: 1) Immediately cease all unauthorized discharges; 2) Implement necessary upgrades to your wastewater treatment system; 3) Establish a water quality monitoring program at your expense; 4) Remediate environmental damage caused by past discharges; and 5) Pay appropriate civil penalties.

We welcome the opportunity to discuss resolution of these violations before litigation becomes necessary. Please contact our legal counsel, Andrea Warren, at (319) 555-4567 within 15 days to begin these discussions.

Respectfully,

Daniel Perez

Executive Director

Environmental Conservation Alliance

cc: EPA Administrator cc: EPA Region 7 Administrator cc: Director, Iowa Department of Natural Resources

11. Construction Defect Litigation Notice

Subject: NOTICE OF CONSTRUCTION DEFECTS AND INTENT TO PURSUE LEGAL REMEDIES

November 15, 2025

Summit Builders, LLC 1200 Construction Plaza Suite 400 Phoenix, AZ 85012

Attn: Bryce Matthews, President & Licensed Contractor (ROC# 295476)

Dear Mr. Matthews:

This correspondence serves as the formal notice required under Arizona Revised Statutes § 12-1363 regarding construction defects at our residence located at 7825 Desert View Drive, Scottsdale, Arizona. Summit Builders completed construction of this custom home in February 2025, and we moved in on March 1, 2025. Since that time, we have discovered numerous substantial defects that require immediate attention.

As detailed in the attached inspection report prepared by Certified Home Inspector Thomas Jenkins (Arizona License #HI10542), the following major defects have been identified: 1) Improper installation of roof flashing resulting in significant water intrusion through the ceiling of the master bedroom and home office during monsoon rains; 2) Inadequate foundation waterproofing causing basement flooding and damage to finished surfaces; 3) Improper installation of HVAC ductwork leading to insufficient cooling in the southern portion of the home; 4) Incorrectly installed plumbing in three bathrooms resulting in slow drainage and periodic backups; 5) Structural deficiencies in the support beams of the covered patio, creating a safety hazard; and 6) Electrical code violations in the garage and workshop areas.

These defects represent substantial departures from both the approved architectural plans and applicable building codes. The water intrusion has already caused approximately $45,000 in damage to interior finishes, including hardwood flooring, drywall, and custom cabinetry. The HVAC deficiencies have resulted in sections of the home being unusable during summer months, while the structural issues with the patio have forced us to prohibit access to this area due to safety concerns.

All of these defects were latent and not reasonably discoverable at the time we took possession of the property. The contract between our parties specifically warranted that all construction would be performed in a workmanlike manner consistent with industry standards and applicable building codes. These defects clearly demonstrate breach of those warranties.

Pursuant to Arizona law, we hereby demand that you inspect the property within fifteen (15) days of receipt of this notice. Following inspection, we expect a written response within another fifteen (15) days detailing: 1) Which defects you intend to remedy; 2) A detailed plan for repairs; 3) A timeline for completion of all necessary work; and 4) Compensation for damages already incurred, including temporary housing costs while repairs are underway.

Should you fail to respond appropriately to this notice or refuse to remedy these defects, we will pursue all available legal remedies, including filing a civil action seeking damages, costs, and attorney fees as provided by Arizona law. Your insurance carrier should be notified of this claim immediately.

We can be reached to arrange property inspection at (480) 555-8976. Our attorney, Sandra Rivera of Desert Law Partners, will be handling all communications regarding this matter going forward and can be reached at (480) 555-2345.

Sincerely,

Robert and Maria Jenkins

Robert Jenkins

Maria Jenkins

Homeowners

Enclosures: Professional Inspection Report, Photographic Evidence, Original Construction Contract cc: Arizona Registrar of Contractors cc: Sandra Rivera, Attorney at Law

12. Intellectual Property Infringement Notice

Subject: NOTICE OF PATENT INFRINGEMENT – US PATENT NO. 9,876,543

December 7, 2025

InnovativeTech Solutions, Inc. 2500 Corporate Circle Palo Alto, CA 94303

Attention: Chief Executive Officer and Legal Department

This letter constitutes formal notice that your company is currently infringing upon United States Patent No. 9,876,543 (“the ‘543 Patent”) titled “Method and System for Secure Cloud-Based Authentication,” which is owned by my client, SecureID Systems, LLC. This patent was issued by the United States Patent and Trademark Office on June 12, 2022, and covers key authentication technologies currently being implemented in your flagship product, SecureConnect Platform.

Our technical team has conducted a thorough analysis of your SecureConnect Platform, specifically version 4.2 released in August 2025, and has confirmed that this product practices multiple claims of the ‘543 Patent. In particular, your implementation of the multi-factor biometric verification process described in your technical documentation and demonstrated in your promotional materials directly reads on Claims 1-8, 12, and 14-17 of our client’s patent.

SecureID Systems has invested significant resources in developing this patented technology, including more than four years of research and development and approximately $12 million in direct investment. The company relies on its intellectual property portfolio, including the ‘543 Patent, to maintain its competitive position in the cybersecurity marketplace. Your unauthorized use of this technology has caused substantial financial harm to our client and continues to erode their market share.

We have attempted to address this matter informally through communications with your Vice President of Product Development, Dr. Sandra Chen, beginning on October 15, 2025. However, these efforts have not resulted in a resolution. Given your company’s continued infringement despite awareness of our client’s patent rights, we must now pursue more formal channels.

SecureID Systems is prepared to license this technology to InnovativeTech Solutions under reasonable and non-discriminatory terms. Our client has successfully licensed this technology to multiple other companies in the industry and has established standard licensing terms that could form the basis for an agreement between our companies.

We request that within twenty (20) days of receiving this notice, you: 1) Confirm in writing your willingness to enter into licensing discussions; 2) Provide contact information for the appropriate decision-maker authorized to negotiate such an agreement; and 3) Cease all further sales and distribution of infringing products pending resolution of this matter.

Should we not receive a satisfactory response within this timeframe, SecureID Systems will have no choice but to file a patent infringement lawsuit in the United States District Court for the Northern District of California. Such litigation would seek all available remedies under patent law, including injunctive relief, damages no less than a reasonable royalty, potential treble damages for willful infringement, and attorney fees.

We hope that litigation can be avoided through good faith negotiations toward a mutually beneficial licensing arrangement. This approach would allow both companies to focus resources on innovation rather than legal disputes.

Please direct your response to this office at your earliest convenience.

Very truly yours,

Michelle Rodriguez

Intellectual Property Counsel

Innovation Law Partners LLP

Representing SecureID Systems, LLC

Enclosures: Copy of US Patent 9,876,543; Claim Chart Mapping Patent to InnovativeTech Products

13. Notice of Insurance Bad Faith Legal Action

Subject: NOTICE OF BAD FAITH INSURANCE PRACTICES AND INTENT TO LITIGATE – CLAIM #INS-45678

January 14, 2025

Superior Insurance Group Claims Department 800 Corporate Way Hartford, CT 06103

Attn: Senior Claims Manager and Legal Department

Dear Sir/Madam:

This correspondence serves as formal notification that I intend to pursue legal action against Superior Insurance Group for bad faith insurance practices related to my homeowner’s insurance claim #INS-45678, which was filed following the severe storm damage to my residence at 135 Lakeview Drive, Hartford, Connecticut, on November 18, 2024.

On the date mentioned above, my home suffered extensive damage when a large oak tree fell through the roof during a windstorm, causing significant structural damage and subsequent water damage to the interior. I promptly reported this loss to your company on November 19, 2024, and followed all protocols outlined in my policy, including meeting with your claims adjuster, Thomas Reynolds, on November 22, 2024.

Despite my cooperation and the clear coverage under my homeowner’s policy (Policy #HO-987654, effective date March 15, 2024), Superior Insurance has engaged in various actions that constitute bad faith insurance practices under Connecticut law. These include: 1) Unreasonable delay in processing my claim, as nearly two months have passed without resolution; 2) Failure to conduct a thorough investigation, as evidenced by your adjuster spending less than 20 minutes inspecting extensive damage; 3) Arbitrary denial of portions of my claim without valid explanation; 4) Offering a settlement amount of $24,850, which is grossly inadequate compared to the actual repair costs estimated at $78,500 by three separate licensed contractors; and 5) Misrepresenting policy provisions regarding coverage for water damage resulting from the roof breach.

My family has been forced to live in temporary housing for over 50 days at considerable personal expense, as your company has failed to provide the timely payment for repairs that would allow us to return home. The approaching winter weather threatens to cause additional damage to my partially protected home, potentially multiplying the eventual repair costs.

Connecticut General Statutes §38a-816 defines unfair insurance practices, and your handling of my claim meets several criteria outlined in this statute. Additionally, Connecticut courts have consistently recognized a common law cause of action for bad faith against insurers who fail to deal fairly and act promptly regarding claims.

Prior to filing a formal complaint with both the Connecticut Insurance Department and the Superior Court, I am extending an opportunity for your company to rectify this situation by: 1) Immediately approving the full claim amount necessary for repairs as documented by licensed contractors; 2) Providing compensation for temporary housing expenses incurred to date and those necessary until repairs are completed; 3) Paying interest on all delayed benefit payments; and 4) Offering reasonable compensation for the emotional distress and inconvenience caused by your bad faith handling of this claim.

Please be advised that Connecticut law provides for punitive damages, attorney fees, and interest in cases of insurer bad faith. If this matter proceeds to litigation, I will pursue all available remedies.

My attorney, Laura Mitchell of Consumer Justice Legal Group, will be handling all further communications regarding this matter. She can be reached at (860) 555-4321. Please direct your response to her office within ten (10) business days.

Sincerely,

Samuel Richardson

Policy Holder #HO-987654

cc: Connecticut Insurance Department cc: Laura Mitchell, Attorney at Law

14. Class Action Litigation Notice

Subject: NOTICE OF CLASS ACTION LITIGATION – SECURITIES FRAUD CLAIM

February 18, 2025

Global Pharmaceuticals, Inc. Board of Directors and Executive Officers 700 Pharma Parkway Princeton, NJ 08540

Via Certified Mail and Electronic Delivery

Dear Board Members and Officers:

This letter serves as formal notification that Jenkins Investment Partners, LP, as lead plaintiff, has initiated class action litigation against Global Pharmaceuticals, Inc., its Board of Directors, and specifically named executive officers including CEO Margaret Wilson, CFO Robert Thompson, and Chief Medical Officer Dr. James Chen. The complaint was filed today in the United States District Court for the District of New Jersey, Case No. 2:25-cv-12345.

This class action is brought on behalf of all persons who purchased or otherwise acquired Global Pharmaceuticals securities between June 15, 2024, and January 30, 2025 (the “Class Period”). The lawsuit alleges violations of Sections 10(b) and 20(a) of the Securities Exchange Act of 1934 and SEC Rule 10b-5 promulgated thereunder.

Specifically, the complaint alleges that throughout the Class Period, defendants made materially false and misleading statements regarding the company’s business, operations, and prospects. In particular, defendants misrepresented and concealed: 1) Serious adverse events associated with the company’s flagship drug, Cardiofen, which were documented in clinical trials but not properly disclosed to investors or regulatory authorities; 2) Manufacturing quality control issues at the company’s primary production facility, which affected drug potency and safety; 3) The likelihood that the FDA would require a recall of Cardiofen based on these safety and manufacturing concerns; and 4) The impact these issues would have on the company’s financial performance and future prospects.

On January 30, 2025, the truth was revealed when the FDA announced a mandatory recall of all Cardiofen products and suspended the company’s Abbreviated New Drug Application. This announcement came after reports linked the drug to twelve patient deaths and over one hundred serious adverse reactions. Following this news, Global Pharmaceuticals’ stock price fell by 68% in a single trading day, falling from $87.45 per share to $27.98 per share, erasing approximately $6.8 billion in market capitalization and causing severe financial harm to class members.

The complaint seeks: 1) Certification of the class action and designation of plaintiff’s counsel as class counsel; 2) Compensatory damages for all losses suffered by the plaintiff and the class; 3) Punitive damages as allowed by law; 4) Pre-judgment and post-judgment interest; 5) Reasonable attorney fees and expert witness costs; and 6) Such other relief as the Court deems proper.

Pursuant to the Private Securities Litigation Reform Act of 1995, we hereby demand that you preserve all documents, data, and information potentially relevant to this action, including all electronic data and communications. This preservation notice applies to all current and former officers, directors, employees, consultants, and agents who may possess relevant information.

We are open to discussing the potential resolution of this matter prior to extensive litigation. However, given the serious nature of the violations and substantial damages suffered by class members, any resolution would need to include significant financial compensation and meaningful corporate governance reforms to prevent future misconduct.

All communications regarding this matter should be directed to our litigation counsel, Rosenberg & Klein LLP, attention Howard Rosenberg, at (212) 555-8765 or hrosenberg@rklitigation.com.

Very truly yours,

Edward Jenkins

Managing Partner

Jenkins Investment Partners, LP

Lead Plaintiff

cc: Securities and Exchange Commission
cc: Howard Rosenberg, Rosenberg & Klein LLP

15. Cease and Desist for Trademark Infringement

Subject: CEASE AND DESIST – TRADEMARK INFRINGEMENT NOTIFICATION

March 20, 2025

Urban Fitness Collective Attn: Jordan Bailey, Owner 555 Downtown Boulevard Seattle, WA 98101

Via Certified Mail and Email: jbailey@urbanfitnesscollective.com

Dear Mr. Bailey:

This firm represents Momentum Fitness Enterprises, Inc., the owner of the federally registered trademark “MOMENTUM FITNESS” (U.S. Registration No. 4,567,890) for fitness centers, personal training services, and related products. Our client has built substantial goodwill and brand recognition in this mark through continuous use since 2015 and significant marketing investments exceeding $2 million annually.

It has come to our attention that your company recently began operating a fitness center in Seattle under the name “Momentum Urban Fitness” and has launched a website at www.momentumurbanfitness.com. Your use of the MOMENTUM mark in connection with identical services constitutes trademark infringement under the Lanham Act, 15 U.S.C. § 1114, and unfair competition under both federal and Washington state law.

Our investigation reveals that you began using this infringing mark in January 2025, well after our client’s trademark registration and after our client had established locations in multiple West Coast markets, including two facilities in the greater Seattle area. Your business signage, promotional materials, website, and social media accounts all prominently feature the MOMENTUM mark in a manner that is causing actual confusion among consumers.

Indeed, we have documented multiple instances of consumer confusion, including misdirected customer inquiries, social media comments indicating confusion, and at least three instances of customers attempting to use membership credentials from our client’s facilities at your location. This confusion is particularly problematic given our client’s established reputation for certified trainers and safety protocols, standards which we cannot confirm your facility maintains.

Your unauthorized use of a confusingly similar mark damages our client’s brand equity and reputation, dilutes the distinctive quality of their trademark, and deprives them of control over the commercial use of their intellectual property. This infringement appears willful, as a basic trademark search would have revealed our client’s prior rights in the MOMENTUM mark.

Accordingly, we demand that you immediately: 1) Cease all use of “Momentum” or any similar terms in connection with your business; 2) Remove all signage, advertising materials, social media content, and other materials displaying the infringing mark; 3) Transfer the domain name momentumurbanfitness.com to our client; 4) Provide written assurance within ten (10) days that you will comply with these demands; and 5) Provide an accounting of all revenues generated while operating under the infringing name.

If we do not receive a satisfactory response by April 1, 2025, our client has authorized us to pursue all available legal remedies, including but not limited to seeking a temporary restraining order, preliminary and permanent injunctive relief, damages, disgorgement of profits, attorney’s fees, and costs. Under the Lanham Act, these damages could be trebled if the court finds the infringement to be willful.

We hope to resolve this matter amicably and without court intervention. To that end, we would be willing to discuss a reasonable transition period for you to adopt a non-infringing name, provided you commit immediately to making this change.

Please direct all communications regarding this matter to this office rather than contacting our client directly.

Regards,

Victoria Chen

Intellectual Property Counsel

West Coast Legal Associates

Representing Momentum Fitness Enterprises, Inc.

cc: Momentum Fitness Enterprises, Inc.
cc: Washington State Department of Licensing

Wrapping Up

Legal notification letters play a crucial role in the legal process. They serve as formal communication before court proceedings begin, create a paper trail of attempts to resolve matters, and often fulfill statutory requirements that must be met before filing lawsuits. A properly drafted notification letter can help resolve disputes without litigation while preserving legal rights if court action becomes necessary.

When writing such letters, focus on clarity, factual accuracy, and appropriate tone. Include specific details about the issue, reference relevant laws or agreements, clearly state your demands or expectations, and provide reasonable deadlines for response. Always maintain professionalism, even when addressing contentious matters.

The sample letters provided cover common scenarios where legal notifications are necessary. While they offer useful templates, always consult with a qualified attorney who can tailor communication to your specific situation and ensure compliance with local laws and requirements. Legal notification letters carry significant weight, and having professional guidance helps protect your interests throughout the dispute resolution process.