Changing your name represents a significant moment in your life. Whether due to marriage, divorce, personal choice, or other reasons, letting people know about this change requires sending formal notifications to various organizations and individuals. These letters help ensure all your records are updated correctly and minimize confusion during this transition.
Getting these notifications right can save you time and prevent potential issues down the road. The following collection of sample letters covers a wide range of situations and recipients, giving you templates you can adapt to your specific needs.
Letters of Notification of Name Change
Here you’ll find fifteen sample letters for notifying different entities about your name change.
1. Name Change Notification to Employer
Dear Mr. Thompson,
I am writing to notify you of my recent legal name change. As of October 15, 2024, my name has officially changed from Sarah Jane Miller to Sarah Jane Rodriguez following my marriage last month.
To facilitate a smooth transition in company records, I have attached a copy of my marriage certificate and updated Social Security card as legal proof of this change. Please update all relevant company records, including but not limited to payroll, email address, identification badges, business cards, and any other documentation where my name appears.
My employee ID number (EMP22045) will stay the same, which should help with the transition process. Additionally, please let me know if there are any specific forms I need to complete for our HR department or if additional documentation is required.
This change will affect several aspects of my professional identity within the organization, so I would appreciate your assistance in notifying the IT department about updating my email address and login credentials. Similarly, if you could inform our benefits administrator about this change for health insurance and retirement accounts, that would be very helpful.
Thank you for your prompt attention to this matter. I appreciate your assistance in ensuring all my employment records accurately reflect my new legal name. Should you have any questions or need additional information, please contact me at my usual extension (x4327) or via my personal email at sarahrodriguez@email.com.
Best regards,
Sarah Rodriguez
Marketing Department
Employee ID: EMP22045
2. Name Change Notification to Bank
Dear Customer Service Representative,
This letter serves as official notification of my recent name change for all accounts held at First National Bank. My accounts are under the name Ashley Marie Thompson (Account Numbers: Checking 45678901, Savings 78901234, Credit Card 3456-7890-1234-5678).
As of September 5, 2024, my legal name has changed to Ashley Marie Davidson. This change occurred due to divorce proceedings that have now been finalized. I have enclosed certified copies of the court order authorizing this name change for your reference and record-keeping purposes.
Please update all my banking accounts, statements, online banking profile, checks, debit cards, credit cards, and any other financial products or services I have with your institution. I would like to request new debit and credit cards reflecting my updated legal name as soon as possible.
Additionally, please advise me regarding any additional forms I need to complete or steps I should take to ensure all aspects of my banking relationship with First National Bank reflect this change. I want to make sure there are no issues with future transactions or account access due to the discrepancy between my identification and account information.
My contact information remains unchanged. You can reach me at (555) 123-4567 or ashley.davidson@email.com if you need any clarification or additional documentation to process this request. Please send any new cards or documents to my current address on file.
Thank you for your attention to this matter. I look forward to receiving confirmation once these changes have been processed.
Sincerely,
Ashley Marie Davidson
Former name: Ashley Marie Thompson
Customer ID: 789012345
Date of Birth: 04/12/1985
3. Name Change Notification to Social Security Administration
To Whom It May Concern:
I am writing to request a name change on my Social Security record. My current name as it appears on my Social Security card is Robert James Wilson, and my Social Security Number is XXX-XX-5678.
My name has legally changed to Robert James Wilson-Garcia as a result of my marriage on August 10, 2024. I have decided to hyphenate my surname to honor both my family heritage and that of my spouse.
As required, I am enclosing the following documents with this letter:
1. My current Social Security card
2. An original or certified copy of my marriage certificate showing both my previous and new names
3. A completed Form SS-5 (Application for a Social Security Card)
4. My valid U.S. passport as proof of identity (to be returned)
I understand that the Social Security Administration will verify the documents I have provided and issue a new Social Security card with my updated name while maintaining the same Social Security number. I also understand that this process may take several weeks, and I will need my updated Social Security card to change my name on other important documents and accounts.
Please note that my address and other personal information remain unchanged at this time. Should you need any additional information or documentation to process this request, please contact me at (555) 987-6543 or robert.wilson-garcia@email.com.
Thank you for your assistance with this important matter. I appreciate your attention to my request and look forward to receiving my updated Social Security card.
Respectfully,
Robert James Wilson-Garcia
Previous name: Robert James Wilson
SSN: XXX-XX-5678
DOB: 07/22/1990
4. Name Change Notification to Insurance Provider
Dear PolicyHolder Services,
I am writing regarding Policy Number LI500987654, currently under the name Michael Andrew Johnson. This letter serves as formal notification that I have legally changed my name from Michael Andrew Johnson to Michael Andrew Stevenson, effective July 3, 2024.
This name change has occurred for personal reasons and has been legally processed through the appropriate court system. I have attached the following documentation as proof of this legal name change:
1. Court order authorizing my name change
2. Updated driver’s license showing my new legal name
3. Copy of my updated Social Security card
Please update all your records to reflect this change, including my health insurance policy, life insurance policy, auto insurance policy, and any other insurance products I currently hold with your company. I would also request that any future correspondence, policy documents, insurance cards, and billing statements be issued under my new legal name.
Additionally, please confirm whether this name change will affect any aspects of my coverage or if there are any additional steps I need to take regarding beneficiary designations or other policy features. My goal is to ensure a seamless transition without any gaps or issues in my insurance coverage.
My contact information and address remain the same as listed in your records. You can reach me at (555) 234-5678 or michael.stevenson@email.com with any questions or if additional information is needed to process this change.
Thank you for your prompt attention to this matter. I would appreciate written confirmation once this change has been processed throughout your systems.
Sincerely,
Michael Andrew Stevenson
Former name: Michael Andrew Johnson
Policy Number: LI500987654
Date of Birth: 11/30/1983
5. Name Change Notification to Creditors
Dear Account Services Department,
This letter serves as formal notification that I have legally changed my name. My previous name, under which my account (Account #: 1234-5678-9012-3456) was opened and maintained, was Elizabeth Anne Taylor. As of June 12, 2024, my legal name is now Elizabeth Anne Reynolds.
This name change has occurred due to my recent marriage. I have enclosed copies of my marriage certificate and updated government-issued identification to verify this legal name change. Please update all records associated with my account to reflect my new legal name.
I request that you update your records for all services I maintain with your company, including my credit card account, any automatic payments, online account access credentials, and any other relevant systems. Please also issue a new credit card showing my updated name while maintaining the same account number and terms.
While my name has changed, all other account information remains the same, including my address, phone number, and email. This consistency should help facilitate a smooth transition in your records system. However, should you need any additional verification or documentation, please contact me directly.
Please send written confirmation once these changes have been processed to my address on file. If there are any forms I need to complete or additional steps I must take to ensure this transition goes smoothly, please let me know as soon as possible.
Thank you for your prompt attention to this matter. Your assistance in updating my account information is greatly appreciated.
Sincerely,
Elizabeth Anne Reynolds
Previously: Elizabeth Anne Taylor
Account #: 1234-5678-9012-3456
Phone: (555) 345-6789
Email: elizabeth.reynolds@email.com
6. Name Change Notification to Passport Agency
To the U.S. Department of State Passport Services:
I am writing to request a name change on my current U.S. passport. My current passport (Passport Number: A12345678) was issued under my previous name, Jennifer Lynn Adams, on May 15, 2022, with an expiration date of May 14, 2032.
Due to my recent adoption and subsequent legal name change, my name is now Jennifer Lynn Martinez, effective as of April 30, 2024. This change represents an important milestone in my life and personal identity, reflecting my legal and emotional connection to my adoptive family.
As required for this passport name change request, I am submitting the following documents:
1. Form DS-5504 (Name Change, Data Correction, Limited Passport Book Replacement)
2. My current valid passport
3. Original court order documenting my legal name change
4. One color passport photo meeting all current requirements
5. Copy of my updated driver’s license showing my new legal name
I understand that since my passport was issued less than one year ago, there is no fee associated with this name change request. I also understand that the processing time for this request may take several weeks, and I will receive a completely new passport rather than an amendment to my current one.
My contact information remains unchanged. You can reach me at (555) 456-7890 or jennifer.martinez@email.com should you need any additional information or documentation to process this request.
Thank you for your assistance with this matter. I look forward to receiving my updated passport reflecting my new legal name.
Respectfully,
Jennifer Lynn Martinez
Former name: Jennifer Lynn Adams
Passport Number: A12345678
Date of Birth: 09/18/1995
7. Name Change Notification to Department of Motor Vehicles
To the Department of Motor Vehicles:
This letter serves as formal notification of my legal name change for the purpose of updating my driver’s license and vehicle registration documents. My current driver’s license (License Number: D12345678) was issued under the name Thomas Edward Brown.
As of March 25, 2024, I have legally changed my name to Thomas Edward Smith-Brown following my marriage. I wish to have this change reflected on my driver’s license, vehicle registration, and all other DMV records associated with my identity and vehicles.
I have enclosed the following required documentation to facilitate this change:
1. Certified copy of my marriage certificate showing both my previous and new legal names
2. My current driver’s license
3. Completed Application for Driver License or ID Card (Form DL-44)
4. Copy of my updated Social Security card showing my new name
5. Vehicle registration documents for my Toyota Camry (License Plate: ABC123)
I understand that I will need to visit a DMV office in person to complete this process, including taking a new photograph for my updated license. I also understand that there may be applicable fees for issuing a new driver’s license and updated vehicle registration documents.
My address and other contact information remain unchanged from what is currently on file. However, should you need to contact me regarding this request, I can be reached at (555) 567-8901 or thomas.smith-brown@email.com.
Thank you for your assistance with updating these important identification documents. Having consistent identification that accurately reflects my legal name is important for many aspects of daily life, from traffic stops to banking transactions.
Sincerely,
Thomas Edward Smith-Brown
Former name: Thomas Edward Brown
Driver’s License Number: D12345678
Date of Birth: 02/14/1988
8. Name Change Notification to Utility Companies
Dear Customer Service Representative:
I am writing to request an update to my account information due to a legal name change. My current account (Account #: 987654321) for electric, water, and gas services at 123 Main Street, Anytown, USA 12345, is currently under the name David Alan White.
As of February 18, 2024, my legal name has changed to David Alan Washington. This change occurred for personal reasons and has been legally processed through the appropriate court system. I would like all of my utility accounts and billing information updated to reflect this change.
Enclosed with this letter, you will find:
1. A copy of the court order authorizing my legal name change
2. A copy of my updated driver’s license showing my new legal name
3. A recent utility bill showing my current account information
Please update all relevant account information, including online account access, autopay settings, and any other places where my name appears in your system. I would like all future bills, correspondence, and account statements to be issued under my new legal name while maintaining the same service address and account numbers.
My contact information remains unchanged, and I can be reached at (555) 678-9012 or david.washington@email.com if you need any additional information or verification to process this request. I would appreciate receiving confirmation once these changes have been completed across all utility services I maintain with your company.
Thank you for your attention to this matter. Your prompt assistance in updating my account information will help ensure a smooth transition as I update my name across all aspects of my life.
Sincerely,
David Alan Washington
Former name: David Alan White
Account Number: 987654321
Service Address: 123 Main Street, Anytown, USA 12345
9. Name Change Notification to Educational Institutions
To the Office of the Registrar:
I am writing to formally request an update to my academic records following a legal name change. I am currently enrolled as a student at State University under the name Rebecca Lynn Davis (Student ID: S9876543).
As of January 10, 2024, my legal name has changed to Rebecca Lynn Chen-Davis following my marriage. I would like all university records, including my transcript, diploma, student ID card, email address, class registrations, and financial aid documents to reflect this change.
For verification purposes, I have enclosed the following documentation:
1. Certified copy of my marriage certificate
2. Updated Social Security card showing my new legal name
3. Copy of my updated driver’s license
4. Completed University Name Change Request Form (attached)
I understand that this change will affect various aspects of my university identity and records. Please advise if there are specific departments I should contact separately, such as the financial aid office, housing department, or athletic department, to ensure a comprehensive update across all university systems.
My anticipated graduation date is May 2025, and I would like to ensure that my diploma is issued with my new legal name. Additionally, I would appreciate receiving an updated student ID card that displays my current legal name for campus access and services.
You can contact me at (555) 789-0123 or rebecca.chen-davis@email.com if any additional information or documentation is needed to process this request. My mailing address remains the same as listed in my student records.
Thank you for your assistance with this important matter. I look forward to receiving confirmation once these changes have been processed.
Sincerely,
Rebecca Lynn Chen-Davis
Former name: Rebecca Lynn Davis
Student ID: S9876543
Major: Computer Science
Expected Graduation: May 2025
10. Name Change Notification to Property Management
Dear Property Management Team:
I am writing to inform you of my recent legal name change and to request an update to my lease agreement and all associated rental records. I am currently leasing apartment #302 at Parkview Apartments (123 Park Avenue, Cityville, ST 54321) under the name William James Parker.
As of December 5, 2023, my legal name has changed to William James Nelson due to personal family reasons. I have attached a copy of the court order authorizing this legal name change, along with my updated driver’s license as verification.
Please update all of your records associated with my tenancy, including:
1. Lease agreement and any lease addendums
2. Rent payment records and future billing statements
3. Maintenance request systems
4. Building access records and security systems
5. Any communications platforms or tenant portals
I would like to request that an addendum to my current lease be prepared acknowledging this name change, while maintaining all other terms and conditions of my current rental agreement. This documentation will be helpful for both our records to avoid any confusion regarding the continuity of the lease.
My rent payment method will remain the same, but I want to ensure that receipts and statements reflect my updated legal name for my tax and financial records. Please also update any emergency contact information you have on file with my new legal name.
My phone number (555) 890-1234 and email william.nelson@email.com remain unchanged. Please feel free to contact me if you require any additional documentation or if there are specific forms I need to complete to facilitate this change in your system.
Thank you for your prompt attention to this matter. I appreciate your assistance in ensuring my housing records accurately reflect my current legal identity.
Sincerely,
William James Nelson
Former name: William James Parker
Apartment #302
Lease Term: January 1, 2024 – December 31, 2024
11. Name Change Notification to Professional Licensing Board
To the State Board of Nursing:
This letter serves as formal notification of my legal name change for the purpose of updating my professional nursing license. My nursing license (License Number: RN123456) is currently issued under the name Patricia Ann Johnson.
Effective November 15, 2023, my legal name has changed to Patricia Ann Johnson-Williams following my marriage. I wish to have my nursing license and all associated professional records updated to reflect this change while maintaining my current license status, number, and expiration date.
As required for this update, I am submitting the following documentation:
1. Completed Name Change Request Form for Professional Licensure
2. Certified copy of my marriage certificate
3. Copy of my updated Social Security card
4. Copy of my current nursing license
5. Processing fee of $25 (check enclosed)
I understand the importance of maintaining accurate professional records with the licensing board, especially as these credentials are regularly verified by employers and healthcare facilities. This consistency is crucial for my continued professional practice and compliance with state regulations governing healthcare professionals.
Please issue an updated license certificate reflecting my new legal name. Additionally, I request that the online license verification system that many employers and facilities use to confirm credentials be updated promptly to avoid any potential issues with my employment status or credentialing processes at healthcare facilities.
My contact information remains unchanged. I can be reached at (555) 901-2345 or patricia.johnson-williams@email.com if additional information is needed to process this request.
Thank you for your assistance with this professional matter. I look forward to receiving my updated nursing license.
Professionally,
Patricia Ann Johnson-Williams, RN, BSN
Former name: Patricia Ann Johnson
License Number: RN123456
Expiration Date: 12/31/2025
12. Name Change Notification to Internal Revenue Service
To the Internal Revenue Service:
I am writing to inform you of my legal name change for tax reporting purposes. My current name on file with the IRS is Amanda Marie Clark, and my Social Security Number is XXX-XX-1234.
As of October 20, 2023, my legal name has changed to Amanda Marie Patel following my marriage. I would like all tax records, correspondence, and future tax returns to reflect this legal name change.
To facilitate this update, I have enclosed the following documentation:
1. Completed Form SS-8822 (Change of Address or Name)
2. Copy of my marriage certificate
3. Copy of my updated Social Security card showing my new name
4. Copy of my driver’s license with my new legal name
I understand that this notification is important to ensure that my tax records match the name associated with my Social Security Number in the Social Security Administration’s records. This consistency will help prevent processing delays with future tax filings and any potential issues with tax refunds or correspondence.
Please note that my address remains unchanged at this time. However, should you need to contact me regarding this request, I can be reached at (555) 012-3456 or amanda.patel@email.com.
As I prepare for the upcoming tax filing season, I want to ensure all my records are properly updated to avoid any complications. Please send confirmation once this change has been processed in your system.
Thank you for your attention to this matter. I appreciate your assistance in updating this important information.
Respectfully,
Amanda Marie Patel
Former name: Amanda Marie Clark
SSN: XXX-XX-1234
Tax ID (if applicable): 87-6543210
13. Name Change Notification to Investment/Retirement Accounts
Dear Account Manager:
I am writing to request an update to my investment and retirement accounts due to a legal name change. My accounts (Account Numbers: Brokerage 34567890, IRA 45678901, 401(k) 56789012) are currently under the name Christopher John Miller.
As of September 8, 2023, my legal name has changed to Christopher John Miller-Lopez. This name change occurred due to my marriage, and I would like all my investment and retirement accounts to reflect this change while maintaining the same account numbers and investment allocations.
For verification and processing purposes, I have enclosed the following documents:
1. Copy of my marriage certificate
2. Updated Social Security card showing my new legal name
3. Copy of my current driver’s license
4. Completed account maintenance forms as required by your institution
Please update all associated records, including beneficiary designations, automatic investment plans, online access credentials, tax reporting information, and any other systems where my name appears. This comprehensive update is essential to ensure continuity in my financial planning and investment strategy.
Additionally, please issue new account statements reflecting my updated legal name and send any replacement documents or cards that may be necessary. I would like to maintain my current investment elections, automatic contributions, and beneficiary designations unless otherwise specified on the enclosed forms.
My contact information remains unchanged. You can reach me at (555) 123-4567 or christopher.miller-lopez@email.com with any questions or if additional documentation is required to process this request.
Thank you for your prompt attention to this matter. I look forward to receiving confirmation once these changes have been processed across all my accounts.
Sincerely,
Christopher John Miller-Lopez
Former name: Christopher John Miller
Account Numbers:
Brokerage: 34567890
IRA: 45678901
401(k): 56789012
Date of Birth: 06/15/1980
14. Name Change Notification to Healthcare Providers
Dear Medical Records Department:
This letter serves as formal notification of my legal name change for the purpose of updating my medical records at City Medical Center. My medical records are currently under the name Sophia Grace Thompson (Patient ID: P7890123, Date of Birth: 05/28/1992).
As of August 15, 2023, my legal name has changed to Sophia Grace Winters due to divorce. I am requesting that all my medical records, insurance information, prescriptions, appointment systems, and any other related healthcare documentation be updated to reflect this change.
For verification purposes, I have enclosed:
1. Copy of the court order authorizing my name change
2. Copy of my updated driver’s license
3. Copy of my updated insurance card
4. Completed Medical Records Update Form (as provided by your facility)
It is particularly important that this change be reflected in my electronic health records to ensure proper continuity of care across all departments and specialties within your healthcare system. This includes my primary care records as well as my ongoing treatment with Dr. Johnson in Cardiology and Dr. Smith in Endocrinology.
Please also update my pharmacy information to ensure that all future prescriptions are issued under my current legal name. My preferred pharmacy remains Cityville Pharmacy at 456 Health Street, Cityville, ST 54321.
My health insurance coverage through BlueCross BlueShield (Policy Number: BCBS789012345) remains active, though my name has been updated with the insurance provider as well. This coordination between my medical records and insurance information will help prevent any issues with billing or claims processing.
You can reach me at (555) 234-5678 or sophia.winters@email.com if you need any additional information or documentation to complete this update. My mailing address remains the same as listed in my current records.
Thank you for your assistance with this important matter. I appreciate your attention to maintaining accurate and up-to-date medical records.
Sincerely,
Sophia Grace Winters
Former name: Sophia Grace Thompson
Patient ID: P7890123
Date of Birth: 05/28/1992
15. Name Change Notification to Friends and Family
Dear Friends and Family,
I am writing to share some important personal news with you. After much consideration and reflection on my identity and sense of self, I have decided to legally change my name from Daniel Robert Wilson to Dakota Robin Wilson, effective July 10, 2023.
This decision represents a significant and positive step in my personal journey and is something I have been considering for several years. My new name better reflects who I am as a person and feels more aligned with my true self. This change is not one I have made lightly, but rather one that comes after deep personal reflection and consideration.
Moving forward, I would greatly appreciate your support by addressing me as Dakota in all communications and contexts. While I understand this may take some adjustment, your efforts to respect this change will mean a great deal to me. Please know that despite this change in name, I remain the same person you have always known, with the same values, interests, and connections that have defined our relationship.
You might wonder about practical matters, so I want to assure you that I have begun the process of updating my name on all official documents, social media accounts, email addresses, and other relevant platforms. My new email address is dakota.wilson@email.com, though emails to my previous address will still reach me during this transition period.
This change marks an important milestone in my life, and I am grateful to have supportive people like you to share it with. I welcome any questions you might have about this change, and I am open to conversations about what this means for me and my path forward. Your understanding during this transition period means the world to me.
Thank you for your continued friendship and support. I look forward to writing the next chapter of my life with my name truly reflecting who I am, and with all of you still being an important part of my story.
With gratitude and appreciation,
Dakota Robin Wilson
Former name: Daniel Robert Wilson
Phone: (555) 345-6789
Email: dakota.wilson@email.com
Wrap-up: Name Change Notification Letters
Notifying various organizations about your name change is an essential step in ensuring your records are consistent across all aspects of your life. The sample letters provided above can serve as templates that you can customize based on your specific situation and the organization you’re contacting.
When sending these notifications, always include supporting documentation such as marriage certificates, court orders, or updated identification. Keep copies of all correspondence for your records, and follow up if you don’t receive confirmation that your name change has been processed.
With proper notification, you can smoothly transition to using your new name in all areas of your life while maintaining your established history and relationships with various organizations and individuals.