Sending a rent increase notice requires careful attention to detail and clear communication. Property managers and landlords need to handle this sensitive topic professionally while maintaining positive relationships with their tenants. A well-written rent increase letter helps avoid misunderstandings and keeps everything transparent between both parties.
The right words make all the difference when telling tenants about higher rent. These sample letters show different approaches to delivering this news clearly and professionally. Each one follows legal requirements while keeping a respectful tone that helps preserve good landlord-tenant relationships.
Sample Letters of Notification of Rent Increase
Below are 15 professionally crafted rent increase notification letters you can use as templates. Each includes key details tenants need while maintaining a professional and considerate tone.
1. Basic Professional Notice for Long-term Tenant
*Subject: Rent Adjustment Notice – [Property Address]
Dear Ms. Thompson,
Thank you for being such a reliable tenant at Cedar Grove Apartments over the past three years. Your consistent timely payments and excellent maintenance of the property have made you a valued resident of our community.
This letter serves as your official 60-day notice that the monthly rent for your apartment at 123 Cedar Lane, Unit 4B, will increase from $1,450 to $1,525, effective September 1, 2025. This adjustment reflects rising property maintenance costs and local market conditions.
The new rate remains competitive with similar properties in the area while allowing us to maintain the high standards of service and property upkeep you have come to expect. We value your tenancy and hope you will continue calling Cedar Grove Apartments your home.
Please note that all other terms and conditions of your lease agreement remain unchanged. Should you have questions about this adjustment, please contact the management office during business hours.
Best regards,
Robert Martinez
Property Manager Cedar Grove Apartments
555-123-4567 rmartinez@cedargrove.com*
2. Detailed Explanation with Payment Options
*Subject: Notice of Rent Adjustment and Payment Options Update
Dear Mr. and Mrs. Garcia,
As valued residents of Parkview Estates for the past two years, we appreciate your commitment to maintaining your home beautifully and being active members of our community.
This letter provides your official 90-day notice of a rent adjustment for your townhouse at 789 Park Circle. Starting November 1, 2025, your monthly rent will increase from $2,200 to $2,350. This change comes after careful consideration of increased operating expenses, property taxes, and local rental market trends.
To make this transition easier, we now offer several convenient payment methods:
- Online portal payments (credit card, debit card, or bank transfer)
- Auto-pay enrollment with a 1% monthly discount
- Traditional check or money order
- Mobile payment apps (Zelle, PayPal, or Venmo)
Your consistent payment history qualifies you for our Preferred Resident Program, which includes priority maintenance service and annual unit upgrades. These benefits continue with your new rental rate.
Thank you for choosing Parkview Estates as your home. We stay committed to providing you with quality housing and responsive service.
Sincerely,
Sarah Anderson
Senior Property Manager Parkview Estates
555-987-6543 sanderson@parkview.com*
3. Moderate Increase with Building Improvements Notice
*Subject: Rent Adjustment and Property Enhancement Notice
Dear Mr. Johnson,
Your residency at Riverside Apartments these past 18 months has contributed to our positive community atmosphere. We value residents like you who help make our property a pleasant place to live.
This letter serves as your formal 60-day notice that starting October 1, 2025, your monthly rent for unit 7C at 456 River Road will increase from $1,750 to $1,850. This adjustment supports several upcoming property improvements, including:
- New energy-efficient windows in all units
- Updated security system with video monitoring
- Renovated community room with business center
- Enhanced landscaping and outdoor seating areas
- Repaved parking lot with additional guest spaces
These upgrades will enhance your living experience while increasing property value. The new rate stays within market range for similar upgraded properties in our area.
All other lease terms remain the same. Please reach out to our office if you need any clarification about these changes.
Kind regards,
Michael Chang
Property Director Riverside Apartments
555-789-0123 mchang@riverside.com*
4. Seasonal Property with Market Analysis Reference
*Subject: Seasonal Rental Rate Adjustment Notice
Dear Ms. Wilson,
Your tenancy at Beachside Villas since 2023 has been exemplary, and we value having you as part of our residential community.
This letter provides your 90-day notice regarding a rental rate adjustment for your unit at 567 Ocean Drive, Apartment 12. Starting August 1, 2025, your monthly rent will increase from $2,100 to $2,275. Based on recent local market analysis, similar beachfront properties now rent for $2,400-$2,800 monthly.
The adjustment supports several property enhancements:
- Updated hurricane protection systems
- New beach access walkway
- Renovated pool area
- Enhanced security lighting
- Improved parking lot drainage
These improvements ensure your safety and comfort while maintaining property value. Your lease’s other terms stay unchanged, including access to all amenities.
We appreciate your understanding and hope you continue enjoying the beachfront lifestyle at our property.
Warm regards,
Patricia Torres
Property Manager Beachside Villas
555-456-7890 ptorres@beachsidevillas.com*
5. Multi-Year Tenant with Phased Increase
*Subject: Phased Rental Rate Adjustment Notice
Dear Mr. Barnes,
Thank you for choosing Mountain View Apartments as your home for the past five years. Your long-term residency and care for the property make you a valued community member.
This notice outlines a phased rent adjustment for your unit at 890 Highland Road, #205. To minimize financial impact, the increase will occur in two stages:
Phase 1: July 1, 2025 Current rate: $1,600 New rate: $1,675
Phase 2: January 1, 2026 Rate adjustment to: $1,750
This approach spreads the necessary increase over six months while keeping rates competitive with similar properties. The adjustment reflects rising operational costs and property improvements planned for 2025.
Your excellent payment history qualifies you for our Long-term Resident Rewards Program, including:
- Annual carpet cleaning
- Priority maintenance requests
- Flexible payment scheduling
- Reserved parking space
We look forward to continuing our positive relationship.
Best regards,
David Kim
Resident Relations Manager Mountain View Apartments
555-234-5678 dkim@mountainview.com*
6. Student Housing with Academic Year Consideration
*Subject: Academic Year 2025-26 Rent Adjustment Notice
Dear Ms. Patel,
As a student resident at University Gardens, we understand the importance of stable, quality housing during your academic journey. Your responsible tenancy has contributed to our supportive student community.
This letter provides 90-day notice that starting September 1, 2025, the monthly rent for your unit at 345 Campus Drive will increase from $950 to $1,025. This timing aligns with the academic year to minimize disruption to your studies.
The new rate includes enhanced student-focused amenities:
- 24/7 study rooms with printing services
- High-speed internet upgrade
- Extended quiet hours monitoring
- Expanded shuttle service to campus
- On-site academic success center
We offer flexible payment options coordinating with financial aid disbursement schedules. Your student housing scholarship status remains unaffected by this change.
Please contact our office during business hours with questions about this adjustment.
Regards,
Amanda Martinez
Student Housing Coordinator University Gardens
555-345-6789 amartinez@ugardens.com*
7. Senior Living Community Adjustment
*Subject: Senior Living Residence Rate Update
Dear Mr. and Mrs. Edwards,
Your presence at Golden Years Residences these past two years has enriched our senior living community. We value your participation in resident activities and appreciate your feedback on our services.
This letter provides your 90-day notice that effective October 1, 2025, your monthly rent for unit 303 at 678 Maple Street will adjust from $1,850 to $1,975. This change supports enhanced senior-specific services:
- Additional transportation schedule options
- Expanded wellness program
- New emergency response system
- Medicare assistance services
- Enhanced social activity calendar
Understanding fixed-income considerations, we offer several payment assistance programs and can discuss options that work best for your situation.
All existing senior living services and amenities continue unchanged. Our staff remains dedicated to ensuring your comfort and well-being.
Sincerely,
Thomas Wilson
Senior Living Director Golden Years Residences
555-876-5432 twilson@goldenyears.com*
8. Luxury Apartment Complex Notice
*Subject: Premium Residence Rate Adjustment Notice
Dear Dr. Stevens,
As a distinguished resident of The Grand Plaza, your appreciation for premium living standards has made you an ideal community member these past 18 months.
This formal notice announces that starting December 1, 2025, the monthly rent for your penthouse unit at 901 Elite Avenue will adjust from $4,500 to $4,800. This change maintains our position as the area’s leading luxury residence while supporting service enhancements:
- Expanded concierge hours
- Valet parking service upgrade
- New spa facilities
- Private chef booking platform
- Enhanced security systems
Your Executive Resident status includes additional privileges:
- Priority maintenance response
- Guest suite access
- Exclusive event invitations
- Personal concierge service
- VIP parking spaces
We remain committed to exceeding your expectations for luxury living.
Best regards,
Victoria Reynolds
Executive Property Director The Grand Plaza
555-789-4321 vreynolds@grandplaza.com*
9. Income-Restricted Housing Adjustment
*Subject: Income-Qualified Housing Rate Notice
Dear Ms. Martinez,
Thank you for being part of the Fair Haven Community Housing program. Your participation helps maintain our positive residential environment.
This letter provides 90-day notice that effective November 1, 2025, the monthly rent for your apartment at 234 Hope Street will increase from $875 to $925. This adjustment stays within program guidelines while supporting necessary maintenance.
Important points regarding this change:
- Rent remains within HUD guidelines
- Your housing assistance percentage stays unchanged
- Utility allowances remain the same
- Income certification dates continue as scheduled
- Resident services programs continue
Our housing counselor remains available to discuss budgeting assistance and financial planning resources.
Respectfully,
James Thompson
Housing Program Manager Fair Haven Community
555-432-1098 jthompson@fairhaven.org*
10. Small Property Owner Notice
*Subject: Rental Rate Update Notice
Dear Mr. Lee,
Having you as a tenant in my duplex at 567 Oak Street has been a pleasure these past two years. Your care for the property and timely communication make you an excellent resident.
This letter provides 60-day notice that starting October 1, 2025, your monthly rent will increase from $1,300 to $1,375. As a small property owner, this adjustment helps cover increased property taxes and maintenance costs while keeping rent below market rates for similar properties.
To show appreciation for your excellent tenancy, the following improvements are planned:
- New kitchen appliances
- Updated bathroom fixtures
- Fresh exterior paint
- Landscape enhancement
- New window treatments
Please contact me directly with any questions about these changes.
Kind regards,
Margaret Chen
Property Owner
555-567-8901 mchen@email.com*
11. Pet-Friendly Property Adjustment
*Subject: Pet-Friendly Property Rate Notice
Dear Mr. Williams,
Your residency at Paws Welcome Apartments, along with your well-behaved companion Ruby, has contributed to our pet-positive community atmosphere.
This 60-day notice announces that effective September 1, 2025, the monthly rent for your unit at 789 Bark Lane will increase from $1,550 to $1,650. The adjustment supports enhanced pet-friendly features:
- Expanded dog park area
- New pet washing station
- Pet waste disposal system upgrade
- Monthly pet social events
- Professional yard maintenance
Your pet deposit and monthly pet rent remain unchanged. All pet-friendly amenities continue with additional features planned for 2025.
We value responsible pet owners like you who maintain clean, quiet units.
Best wishes,
Rachel Foster
Pet-Friendly Property Manager Paws Welcome Apartments
555-678-9012 rfoster@pawswelcome.com*
12. Historic Building Notice
*Subject: Historic Property Rate Adjustment
Dear Ms. O’Connor,
Your appreciation for the historic character of The Victorian has made you an ideal resident these past two years. Thank you for helping preserve our building’s unique charm.
This 90-day notice announces that starting November 1, 2025, your monthly rent for unit 3 at 123 Heritage Lane will increase from $1,900 to $2,050. This adjustment supports specialized maintenance of our 1890s building:
- Period-appropriate repairs
- Historic window restoration
- Copper gutter maintenance
- Original woodwork preservation
- Updated utilities within historic guidelines
Your lease’s historic property addendum remains unchanged. We continue our commitment to maintaining this architectural treasure.
Sincerely,
Benjamin Hughes
Historic Property Specialist The Victorian
555-890-1234 bhughes@thevictorian.com*
13. Mixed-Use Development Notice
*Subject: Live-Work Space Rate Adjustment
Dear Mr. Baker,
Your creative use of the live-work space at The Marketplace has added vibrancy to our mixed-use community over the past year.
This letter provides 90-day notice that effective October 1, 2025, your monthly rent for unit 5B at 456 Commerce Street will increase from $2,300 to $2,475. This adjustment reflects our property’s unique benefits:
- Ground floor retail exposure
- Flexible space configuration
- Business-residential zoning
- 24/7 access security
- Loading dock privileges
The new rate includes continued access to:
- Shared conference room
- Package acceptance service
- Business directory listing
- Mixed-use parking
- Utility package
We value your business presence in our community.
Best regards,
Lauren Taylor
Mixed-Use Property Manager The Marketplace
555-901-2345 ltaylor@marketplace.com*
14. Green Building Notice
*Subject: Eco-Friendly Property Rate Update
Dear Ms. Nelson,
Thank you for supporting our sustainable living initiatives at Green Living Apartments these past two years. Your commitment to recycling and energy conservation sets an excellent example.
This 60-day notice announces that starting August 1, 2025, your monthly rent for unit 8D at 789 Solar Way will increase from $1,750 to $1,875. The adjustment supports our green building initiatives:
- Solar panel expansion
- Energy monitoring system upgrade
- Water conservation improvements
- Electric vehicle charging stations
- Composting program enhancement
Your utility costs remain minimal thanks to these sustainable features. We continue leading sustainable housing practices in our area.
Best regards,
Christopher Green
Sustainability Director Green Living Apartments
555-123-7890 cgreen@greenliving.com*
15. Corporate Housing Annual Adjustment
*Subject: Annual Rent Review Notice – Corporate Lease
Dear Ms. Rodriguez, ABC Corporation Housing Division
This formal notice concerns the corporate apartment lease for your employee, David Chen, at Skyline Towers, Unit 15A.
Following our annual review and per Section 8.2 of our Corporate Housing Agreement, this letter provides 90-day notice of a rental rate adjustment. Effective December 1, 2025, the monthly rent will increase from $3,200 to $3,400 for this premium two-bedroom unit.
The adjustment reflects several factors:
- Annual property tax increases
- Rising utility and maintenance costs
- Market rate adjustments for luxury corporate housing
- Recent building system upgrades
Your company’s excellent payment history and tenant compliance make you a valued corporate client. The new rate includes all previously established amenities:
- Weekly cleaning service
- 24/7 concierge
- Reserved covered parking
- Utility packages
- Building amenity access
We look forward to continuing our business relationship and providing premium housing for your corporate employees.
Best regards,
Jennifer Walsh
Corporate Leasing Director Skyline Towers Management
555-321-9876 jwalsh@skylinetowers.com*
Wrap-up: Creating Effective Rental Increase Letters
These sample letters demonstrate how to communicate rent increases professionally while maintaining positive tenant relationships. The key lies in clear explanations, adequate notice periods, and recognition of good tenants. By following these examples and adapting them to specific situations, property managers can handle rent increases diplomatically and effectively.