Dealing with tenant situations that require termination notices happens to most property owners at some point. Whether due to lease violations, property sales, or renovations, sending a proper quit notice establishes clear communication and protects your legal standing. A well-written notice helps both parties understand expectations and timelines.
Ready to handle your tenant situation professionally? These 15 sample letters cover various scenarios you might face as a property owner. Each provides a template you can adapt to your specific circumstances while maintaining legal compliance.
Sample Letters of Quit Notice to Tenant
Below are fifteen different quit notice letter samples you can customize for your specific situation.
1. Standard 30-Day Notice to Vacate
Subject: 30-Day Notice to Vacate Property at [Property Address]
Dear [Tenant Name],
This letter serves as your official 30-day notice to vacate the premises located at [Complete Property Address], which you currently occupy under the terms of our lease agreement dated [Original Lease Date].
According to the terms of our agreement, either party may terminate the tenancy with a minimum of 30 days’ written notice. This notice period will begin on [Start Date of Notice Period] and conclude on [End Date of Notice Period], at which time you must have completely vacated the property and returned all keys.
During this notice period, you remain responsible for all rent payments and utilities as outlined in our original agreement. Your final rent payment of [Amount] is due on [Due Date]. Please note that your security deposit of [Amount] will be handled according to state law, with an itemized statement provided to you within [Number] days after you vacate the property.
To ensure a smooth transition, please schedule a move-out inspection for our mutual convenience. During this inspection, we will review the property’s condition compared to your initial move-in documentation. Please remove all personal belongings and clean the property thoroughly to maximize your security deposit return.
If you have any questions regarding this notice or need assistance with the move-out process, please contact me at [Phone Number] or [Email Address]. I appreciate your cooperation during this transition period and wish you success in your future housing arrangements.
Thank you for your tenancy over the past [Duration of Tenancy].
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
2. Notice for Lease Violation
Subject: Notice to Correct Lease Violation or Vacate Property at [Property Address]
Dear [Tenant Name],
This letter serves as formal notification regarding violations of your lease agreement dated [Lease Date] for the property located at [Complete Property Address]. These violations must be addressed immediately to avoid further action.
Based on documentation and observations made on [Date(s) of Violations], you have violated the following lease terms: [Specific Lease Clause Numbers/Sections] by [Detailed Description of Violations]. These actions directly contradict the terms you agreed to when signing your lease.
According to state law and the terms of your lease agreement, you must correct these violations within [Number] days of receiving this notice, or your tenancy will be terminated effective [Termination Date]. Should you choose not to remedy these issues, you must vacate the premises completely by 5:00 PM on the termination date.
To maintain your tenancy, please take the following corrective actions: [List Specific Steps Tenant Must Take to Resolve Each Violation]. Once completed, contact my office to schedule an inspection to verify compliance with these requirements.
Please understand that this situation requires immediate attention. Failure to address these violations or vacate by the specified date will result in legal proceedings, which may affect your rental history and credit score. Additional costs associated with such proceedings may also become your responsibility.
If you believe this notice has been issued in error or you need clarification regarding the violations, please contact me at [Phone Number] or [Email Address] within 48 hours of receiving this notice. My goal is to maintain a positive landlord-tenant relationship while ensuring all lease terms are followed.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
3. Notice Due to Property Sale
Subject: Notice to Vacate Due to Property Sale – [Property Address]
Dear [Tenant Name],
I hope this letter finds you well. I am writing to inform you that the property you currently rent at [Complete Property Address] has been sold to new owners who plan to occupy the property themselves. This change of ownership necessitates the termination of our current rental agreement.
In accordance with [State/Local] law and the terms of your lease agreement dated [Lease Date], this letter serves as your official [Number of Days] notice to vacate the premises. The effective date of this notice is [Start Date], and you will need to completely vacate the property by 5:00 PM on [End Date]. All personal belongings must be removed, and the property should be left in clean condition as outlined in your original lease agreement.
I understand this news may create some challenges for you, and I want to assist with your transition. To help with your relocation, I am happy to provide the following: [List of Assistance Offered, such as Reference Letters, Returning Security Deposit Early, Moving Assistance, etc.]. Additionally, I can provide referrals to other rental properties in the area that may suit your needs if that would be helpful.
Your security deposit of [Amount] will be handled according to the terms of our agreement and [State/Local] law. Provided the property is left in good condition, you can expect your deposit return within [Number] days of returning all keys and providing a forwarding address.
Please contact me at [Phone Number] or [Email Address] to acknowledge receipt of this notice and to schedule a convenient time for a preliminary walk-through inspection. This will give us both an opportunity to address any potential issues before your final move-out date.
I sincerely appreciate your tenancy over the past [Duration] and regret any inconvenience this situation may cause. Thank you for your understanding and cooperation during this transition period.
Best regards,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
4. Notice for Non-Payment of Rent
Subject: Notice to Pay Rent or Quit – [Property Address]
Dear [Tenant Name],
This letter serves as your official notice regarding the past-due rent for the property located at [Complete Property Address]. According to our records, you have failed to pay rent in the amount of [Total Amount Due] for the period of [Rental Period]. This amount includes the base rent of [Base Rent Amount] and late fees of [Late Fee Amount] as outlined in your lease agreement dated [Lease Date].
As per Section [Section Number] of your lease agreement and [State/Local] landlord-tenant law, rent was due on [Due Date] with a grace period ending on [Grace Period End Date]. As of today, [Current Date], your payment is [Number] days past due.
This notice requires you to take one of the following actions within [Number] days of receiving this notice: 1) Pay the full amount due of [Total Amount Due] or 2) Vacate the premises completely. Failure to do either will result in the initiation of legal eviction proceedings, which may include additional court costs and attorney fees that would become your responsibility.
Payment must be made in the form of [Acceptable Payment Methods] and delivered to [Payment Address/Method]. Please note that partial payment will not be accepted unless a written payment plan has been agreed upon and signed by both parties prior to the end of the notice period.
If you are experiencing financial hardship, please contact me immediately at [Phone Number] to discuss potential payment arrangements. While I prefer to resolve this matter amicably, please understand that this is a serious legal matter that requires your immediate attention.
Upon payment of the full amount due, this notice will be rescinded, and your tenancy will continue under the original terms of your lease agreement. If you choose to vacate, please contact me to arrange a move-out inspection and the return of all keys.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
5. Notice for Property Renovation
Subject: Notice to Vacate for Major Property Renovations – [Property Address]
Dear [Tenant Name],
I hope this letter finds you well. This communication serves as your official notice to vacate the property at [Complete Property Address] due to scheduled major renovation work that will make the unit uninhabitable during construction.
After careful assessment of the property, we have determined that significant upgrades and repairs are necessary, including: [List Major Renovation Projects]. These renovations are expected to take approximately [Timeframe for Completion] and will begin on [Start Date of Renovations].
In accordance with your lease agreement Section [Section Number] and [State/Local] law, I am providing you with [Number] days’ notice to vacate the property. Your final day of tenancy will be [End Date], and you must remove all personal belongings and return all keys by 5:00 PM on that date.
Your security deposit of [Amount] will be processed according to state law and the terms of your lease agreement. I will conduct a final inspection after you vacate, and you can expect to receive your deposit return, less any lawful deductions, within [Number] days of providing a forwarding address.
To assist with your relocation, I have compiled information about comparable rental properties in the area that match your current price range and requirements. Additionally, I can provide a reference letter confirming your good standing as a tenant during your time at this property.
Please contact me at [Phone Number] or [Email Address] to acknowledge receipt of this notice and to schedule a convenient time for a preliminary walk-through. This will give us both an opportunity to address any questions or concerns before your final move-out date.
I sincerely apologize for any inconvenience this may cause and want to thank you for your tenancy over the past [Duration]. Should the property become available for rent after renovations are complete, I would be happy to give you first consideration if you wish to return.
Thank you for your understanding and cooperation during this transition.
Best regards,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
6. Notice Due to Owner Moving In
Subject: Notice to Vacate – Owner Occupancy – [Property Address]
Dear [Tenant Name],
I hope this letter finds you well. I am writing to inform you that I will need to terminate your tenancy at [Complete Property Address] because I (or my immediate family member, [Name and Relationship]) intend to move into and occupy the property as my/their primary residence.
In accordance with [State/Local] landlord-tenant law and Section [Section Number] of your lease agreement dated [Lease Date], this letter serves as your official [Number] days’ notice to vacate the premises. The notice period begins on [Start Date] and ends on [End Date], by which time you must have completely vacated the property and returned all keys.
During this notice period, all terms of your existing lease remain in effect, including your responsibility for rent payments, utilities, and maintaining the property. Your final rent payment of [Amount] is due on [Due Date]. Please note that rent must be paid in full through your final day of tenancy.
Your security deposit of [Amount] will be handled according to the terms outlined in your lease agreement and state law. After you vacate, I will conduct a thorough inspection of the property and provide an itemized statement of any deductions, along with the remainder of your deposit, within [Number] days of your departure. To maximize your deposit return, please ensure the property is left clean and in the same condition as when you moved in, allowing for normal wear and tear.
I value the time you have spent as my tenant and understand that finding new housing requires time and effort. To assist with your transition, I am happy to provide a positive reference letter and information about other available rental properties in the area. If you need additional time beyond the notice period, please contact me as soon as possible to discuss whether an extension might be possible based on my timeline.
Please acknowledge receipt of this notice by signing and returning the enclosed copy. Also, please contact me at [Phone Number] or [Email Address] to schedule a time for a preliminary walk-through inspection before your move-out date.
Thank you for your understanding and cooperation during this transition period.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
7. End of Fixed-Term Lease Notice
Subject: Notice of Non-Renewal of Lease Agreement – [Property Address]
Dear [Tenant Name],
This letter serves as formal notification that your current lease agreement for the property located at [Complete Property Address], which is scheduled to expire on [Lease End Date], will not be renewed. As required by Section [Section Number] of your lease agreement and in compliance with [State/Local] landlord-tenant law, I am providing this notice at least [Number] days before your lease expiration.
You will need to vacate the premises completely by 5:00 PM on [Lease End Date] and return all keys and access devices to [Return Location/Person]. As outlined in your lease agreement, the property should be left in clean condition, empty of all personal belongings, and with any tenant-caused damage repaired.
To ensure a smooth transition and maximize your security deposit return, I recommend scheduling a preliminary walk-through inspection approximately two weeks before your move-out date. This will give you the opportunity to address any potential issues before the final inspection. Please contact me at [Phone Number] or [Email Address] to arrange this preliminary inspection at your convenience.
Your security deposit of [Amount] will be handled according to the terms of your lease agreement and [State/Local] law. Following your departure and the final inspection, you can expect to receive your deposit, less any lawful deductions, within [Number] days after providing a forwarding address for this purpose.
Please be advised that rent remains due through the final day of your tenancy. Any unpaid rent or costs for damages beyond normal wear and tear will be deducted from your security deposit as permitted by law. If you have any questions about your responsibilities during this transition period, please refer to Section [Section Number] of your lease agreement or contact me directly.
I have appreciated your tenancy over the past [Duration] and wish you success in your future housing arrangements. If you need a reference for your next rental application, please feel free to provide my contact information to prospective landlords.
Thank you for your cooperation during this transition period.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
8. Notice for Illegal Activity
Subject: Immediate Termination of Tenancy for Illegal Activity – [Property Address]
Dear [Tenant Name],
This letter serves as formal notification of the immediate termination of your tenancy at [Complete Property Address] due to illegal activity conducted on the premises, which constitutes a serious violation of both your lease agreement and applicable law.
On [Date(s) of Incidents], the following illegal activities were documented at the property: [Detailed Description of Illegal Activities]. These actions violate Section [Section Number] of your lease agreement dated [Lease Date], which explicitly prohibits any illegal activity on the premises. Additionally, these activities violate [Specific State/Local Laws or Codes].
Based on these serious violations and in accordance with [State/Local] landlord-tenant law, your tenancy is hereby terminated effective immediately. You are required to vacate the premises and remove all personal belongings by [Specific Date and Time, typically 24-72 hours depending on state law]. All keys and access devices must be returned to [Return Location/Person] upon your departure.
Please be advised that documentation of these activities has been maintained and may be provided to law enforcement authorities as required by law. Failure to vacate the premises by the specified date will result in the initiation of formal eviction proceedings, which may include additional legal consequences and costs that would become your responsibility.
Your security deposit will be processed according to state law after you vacate, and you will receive an itemized statement of any lawful deductions within [Number] days of providing a forwarding address. Please note that costs associated with damage to the property beyond normal wear and tear may be deducted from your security deposit.
This termination is non-negotiable due to the serious nature of the violations. If you have any questions regarding this notice or the move-out process, you may contact me at [Phone Number]. However, please understand that the decision to terminate your tenancy is final.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
9. Notice for Chronic Late Payment
Subject: Notice to Vacate Due to Chronic Late Payment of Rent – [Property Address]
Dear [Tenant Name],
This letter serves as your official notice to vacate the property located at [Complete Property Address] due to habitual late payment of rent, which constitutes a material breach of your lease agreement dated [Lease Date].
According to our records, you have paid your rent late on the following occasions during your tenancy: [List All Dates of Late Payments]. Your lease agreement clearly states in Section [Section Number] that rent is due on the [Due Date] of each month, with a grace period ending on the [Grace Period End Date]. The lease also stipulates that consistent late payments constitute grounds for termination of the tenancy.
Despite multiple verbal and written warnings dated [Dates of Previous Warnings], this pattern of late payments has continued, causing administrative burden and financial strain. As a result, I am exercising my right under Section [Section Number] of the lease agreement and [State/Local] landlord-tenant law to terminate your tenancy.
You are required to vacate the premises completely by [End Date], which provides the [Number] days’ notice required by your lease agreement and state law. All personal belongings must be removed, and the property should be left in clean condition as outlined in your original lease. All keys and access devices must be returned to [Return Location/Person] no later than 5:00 PM on the vacate date.
Your security deposit of [Amount] will be processed according to the terms of your lease agreement and state law. Following the final inspection, you will receive your deposit, less any lawful deductions, within [Number] days after providing a forwarding address.
Please note that all terms of your lease remain in effect until the move-out date, including your obligation to pay rent through the end of the notice period. Your final rent payment of [Amount] is due on [Due Date]. Failure to pay this amount will result in additional action to recover unpaid rent.
To arrange a preliminary walk-through inspection prior to your move-out date, please contact me at [Phone Number] or [Email Address]. This will give you the opportunity to address any potential issues that might affect your security deposit return.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
10. Notice for Property Condemnation or Uninhabitability
Subject: Emergency Notice to Vacate – Unsafe Property Conditions – [Property Address]
Dear [Tenant Name],
This letter serves as your official notice that the property you currently occupy at [Complete Property Address] has been deemed uninhabitable due to conditions that seriously endanger health and safety. This determination was made following [Inspection/Event] on [Date] which revealed [Detailed Description of Unsafe Conditions].
[Include if applicable: The local housing authority/building inspector has issued a formal condemnation notice/order for repairs on [Date], which requires that the property be vacated immediately until necessary repairs can be completed.]
Under [State/Local] health and safety codes, specifically [Specific Code Sections], and Section [Section Number] of your lease agreement, this situation necessitates the immediate termination of your tenancy. You are required to vacate the premises by [Date and Time], which is as soon as reasonably possible given the serious safety concerns present.
I understand this situation creates significant hardship and disruption for you. To assist with your emergency relocation, I am offering the following: [List of Assistance Provided, such as Prorated Rent Refund, Return of Full Security Deposit, Temporary Housing Assistance, Moving Expense Assistance, etc.].
Your security deposit of [Amount] will be returned in full within [Number] days of your departure, provided you leave the property in reasonable condition given the circumstances. Please provide a forwarding address where this can be sent.
All prepaid rent from [Current Date] through the end of your paid period will be refunded to you within [Number] days. This refund of [Amount] will be sent to your forwarding address or processed through the same method you typically use for rent payment, as you prefer.
Please contact me immediately at [Phone Number] to confirm receipt of this notice and to coordinate your move-out timing and the return of keys. I am available to answer any questions you may have about this process and to provide documentation you may need for insurance claims or rental assistance programs.
I sincerely regret the unexpected nature of this situation and will work with you to make this transition as smooth as possible under these difficult circumstances.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
11. Notice for Tenant Holding Over After Lease Expiration
Subject: Notice to Vacate – Holdover Tenancy – [Property Address]
Dear [Tenant Name],
This letter serves as formal notification regarding your current holdover tenant status at [Complete Property Address]. Your original lease agreement expired on [Lease End Date], and you have continued to occupy the property without signing a new lease agreement.
According to Section [Section Number] of your original lease agreement and [State/Local] landlord-tenant law, your continued occupancy without a new written agreement has created a month-to-month tenancy. As the property owner, I am exercising my right to terminate this month-to-month arrangement.
You are hereby given [Number] days’ notice to vacate the premises, as required by [State/Local] law for month-to-month tenancies. This notice period begins on [Start Date] and concludes on [End Date]. By 5:00 PM on [End Date], you must have completely vacated the property, removed all personal belongings, cleaned the premises as outlined in your original lease agreement, and returned all keys and access devices to [Return Location/Person].
During this notice period, all terms of your original lease remain in effect, including your responsibility for rent payments and utilities. Your final rent payment of [Amount] is due on [Due Date] and covers your occupancy through the final day of this notice period.
Your security deposit of [Amount] will be handled according to the terms outlined in your original lease agreement and state law. Following your departure and the final inspection, you will receive your deposit, less any lawful deductions, within [Number] days after providing a forwarding address.
To ensure a smooth transition and maximize your security deposit return, I recommend scheduling a preliminary walk-through inspection approximately one week before your move-out date. Please contact me at [Phone Number] or [Email Address] to arrange this at your convenience.
If you need additional time beyond the notice period due to special circumstances, please contact me as soon as possible to discuss potential arrangements. While I cannot guarantee an extension, I am willing to consider reasonable requests based on specific needs.
Thank you for your prompt attention to this matter and your cooperation during the move-out process.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
12. Notice for Domestic Military Deployment
Subject: Notice to Terminate Lease Due to Military Service – [Property Address]
Dear [Tenant Name],
This letter serves as formal notification of my intent to terminate my lease agreement for the property located at [Complete Property Address] due to military service obligations, as permitted under the Servicemembers Civil Relief Act (SCRA) and Section [Section Number] of our lease agreement dated [Lease Date].
I have received military orders requiring me to [Deploy/Permanently Change Station/Enter Active Duty] beginning on [Start Date of Military Service]. As required by the SCRA, I am attaching a copy of my official military orders to this notice.
According to the provisions of the SCRA, I am entitled to terminate my lease early with 30 days’ notice after the next rent payment due date following my notice. Based on this requirement:
– This notice is being provided to you on: [Current Date] – The next rent payment is due on: [Next Rent Due Date] – The lease termination will be effective on: [Termination Date, 30 days after next rent due date]
I will continue to pay rent through the effective termination date of [Termination Date]. My final rent payment of [Amount] will be made on [Final Payment Date] and will cover the period through my lease termination date.
I understand that under the SCRA, you may not charge an early termination fee or penalty for a lease terminated due to military service. However, I remain responsible for any unpaid rent through the termination date and for any damage to the property beyond normal wear and tear.
Please conduct a final inspection after I vacate the premises. My security deposit of [Amount] should be returned to my forwarding address at [New Address if known, or designated representative’s address] within the timeframe required by state law, along with an itemized list of any lawful deductions.
All keys and access devices will be returned to [Return Location/Person] on or before [Termination Date]. I will ensure the property is left in clean condition with all personal belongings removed.
I appreciate your understanding and cooperation regarding this military-related termination. If you have any questions or need additional information regarding this notice, please contact me at [Phone Number] or [Email Address]. If I am unavailable due to military duties, you may also contact [Name of Designated Representative] at [Representative’s Contact Information].
Sincerely,
[Your Full Name]
[Military Rank]
[Military Unit]
[Your Contact Information]
[Date]
13. Mutual Agreement to Terminate Lease
Subject: Mutual Agreement to Terminate Lease at [Property Address]
Dear [Tenant Name],
This letter serves to formalize our mutual agreement to terminate your current lease for the property located at [Complete Property Address] before its scheduled end date of [Original Lease End Date].
As discussed and agreed upon during our conversation on [Date of Initial Discussion], both parties have consented to early termination of the lease under the following terms:
1. The tenancy will officially end on [Agreed Termination Date], at which time you will completely vacate the property and return all keys and access devices to [Return Location/Person].
2. You agree to pay rent through [Final Rent Date] in the amount of [Final Rent Amount], due on [Due Date]. This amount represents [Full Rent/Prorated Rent] for the final period of occupancy.
3. [Include if applicable] You agree to pay an early termination fee of [Fee Amount] as specified in Section [Section Number] of your lease agreement. This fee will be paid by [Payment Due Date] using [Payment Method].
4. The security deposit of [Deposit Amount] will be handled according to the terms outlined in your original lease agreement and state law. Following the final inspection, you will receive your deposit, less any lawful deductions, within [Number] days after providing a forwarding address.
5. You agree to allow showing of the property to prospective tenants during the final [Number] days of your tenancy, with 24 hours’ advance notice, as we attempt to re-rent the unit to minimize vacancy.
6. Both parties agree to release each other from any further obligations under the original lease agreement dated [Original Lease Date] once these terms have been fulfilled, with the exception of any provisions that specifically survive termination.
7. [Any additional specific terms agreed upon]
To formalize this mutual agreement, please sign and date both copies of this letter and return one copy to me within five business days. Upon receipt of your signed copy, this agreement will become binding on both parties.
I appreciate your cooperation throughout your tenancy and during this transition period. If you have any questions or concerns about this agreement or the move-out process, please contact me at [Phone Number] or [Email Address].
Thank you for your attention to this matter.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
14. Notice for Substantial Property Damage
Subject: Notice to Vacate Due to Substantial Property Damage – [Property Address]
Dear [Tenant Name],
This letter serves as your official notice to vacate the property located at [Complete Property Address] due to substantial damage that has occurred during your tenancy, which constitutes a serious violation of your lease agreement dated [Lease Date].
On [Inspection Date], the following significant damage was documented at the property: [Detailed Description of Damage, Including Location, Extent, and Photographic Evidence if Available]. This damage goes well beyond normal wear and tear and violates Section [Section Number] of your lease agreement, which requires tenants to maintain the property in good condition and prohibits destruction, defacement, or damage to the premises.
The documented damage appears to have been caused by [Cause of Damage if Known], which represents [Negligence/Deliberate Action/Failure to Report a Maintenance Issue/etc.] on your part or that of your guests. The estimated cost to repair this damage is approximately [Cost Estimate] based on contractor assessments.
In accordance with [State/Local] landlord-tenant law and Section [Section Number] of your lease agreement, this substantial damage constitutes grounds for lease termination. You are hereby given [Number] days’ notice to vacate the premises. This notice period begins on [Start Date] and concludes on [End Date], at which time you must have completely vacated the property and returned all keys to [Return Location/Person].
Please be advised that the cost of repairing the damage described above exceeds the amount of your security deposit. After applying your full security deposit of [Deposit Amount] toward repairs, you will remain liable for the additional amount of approximately [Remaining Balance]. A formal invoice for these additional costs will be sent to your forwarding address after you vacate the property.
During the notice period, I or my representative will need access to the property to assess the damage more thoroughly and begin planning for necessary repairs. As required by your lease agreement, I will provide at least [Number] hours’ notice before each visit.
If you believe this notice has been issued in error or you wish to discuss the circumstances surrounding the property damage, please contact me at [Phone Number] or [Email Address] within 48 hours of receiving this notice.
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
15. Notice for Conversion to Condominium
Subject: Notice to Vacate – Property Conversion to Condominium – [Property Address]
Dear [Tenant Name],
This letter serves as your official notice regarding the planned conversion of the building at [Property Address] from rental apartments to condominium units for individual sale. This conversion has been approved by the local housing authority and will proceed according to [State/Local] law governing condominium conversions.
As required by [Specific State/Local Condominium Conversion Law], I am providing you with [Number] days’ notice to vacate the premises. This notice period begins on [Start Date] and concludes on [End Date], at which time you must have completely vacated the property and returned all keys and access devices to [Return Location/Person].
As part of this conversion process, you have certain rights under [State/Local] law:
1. Right of First Refusal: You have the right to purchase your unit before it is offered to the general public. The anticipated offering price for your unit will be approximately [Estimated Price]. If you are interested in purchasing your unit, please notify me in writing within [Number] days of receiving this notice, and I will provide you with the formal purchase offer and all required disclosures.
2. Extended Notice Period: Due to the conversion, [State/Local] law requires an extended notice period of [Number] days, which is longer than the standard notice period for normal lease terminations.
3. Relocation Assistance: In accordance with [Local Ordinance if applicable], you are entitled to relocation assistance in the amount of [Amount], which will be provided to you within [Timeframe] after you vacate the property.
4. Senior or Disabled Tenant Protections: [Include if applicable] As a [senior citizen/disabled tenant] as defined by [State/Local] law, you may be entitled to additional protections or extended timeframes. Please contact [Local Housing Authority] at [Contact Information] for more information about these special provisions.
All terms of your current lease remain in effect during the notice period, including your responsibility for rent payments and utilities. Your final rent payment of [Amount] is due on [Due Date] and covers your occupancy through [Final Date of Tenancy].
Your security deposit of [Amount] will be handled according to state law and the terms of your lease agreement. Following your departure and the final inspection, you will receive your deposit, less any lawful deductions, within [Number] days after providing a forwarding address.
I understand that this notice may create challenges for you, and I am committed to making this transition as smooth as possible. To assist with your relocation, I have compiled information about comparable rental properties in the area, which I can provide upon request.
If you have any questions regarding this notice or the conversion process, please contact me at [Phone Number] or [Email Address].
Sincerely,
[Your Full Name]
[Your Title]
[Your Contact Information]
[Date]
Wrap-up: Effective Quit Notices for Tenants
Creating proper quit notices helps maintain professional landlord-tenant relationships even during the termination process. These sample letters provide frameworks for various situations, but always check your local landlord-tenant laws before sending any notice. The right approach depends on your specific situation and jurisdiction.
A well-crafted notice protects your legal standing while clearly communicating expectations to your tenant. This reduces confusion and potential conflict during what can be a challenging transition period for both parties.