Getting your passport withdrawn can feel scary and confusing. Many people face this situation for different reasons – from simple mistakes on applications to serious legal matters. The good news? A well-written withdrawal letter can help sort things out quickly.
Reading through these sample letters will give you ideas on how to handle your specific case. Each one shows a different approach based on real situations that people have dealt with successfully. Ready to learn how to write your own effective passport withdrawal letter?
Sample Letters of Withdrawal of Passport
Here are fifteen carefully crafted letters showing different situations where someone might need to withdraw their passport application or submit their passport for withdrawal.
1. Simple Application Error Withdrawal
Subject: Withdrawal of Passport Application Due to Form Error
Dear Passport Officer,
As per my passport application submitted on February 12, 2025, reference number PAX-2025-78901, this letter serves as a formal request to withdraw my application.
Upon review, several errors were found in Section B of the application form regarding my previous residential addresses. Rather than submit correction forms that might delay the process, withdrawing the current application seems the most practical solution. A fresh application with accurate details will be submitted next week.
Thank you for processing this withdrawal request. The receipt for my original application is attached with this letter. Please refund the application fee to the bank account listed on the attached form.
Your prompt attention to this matter would be greatly appreciated.
Best regards,
Sarah Mitchell
Application Reference: PAX-2025-78901
Contact: (555) 123-4567
Email: sarah.mitchell@email.com
2. Emergency Travel Change Request
Subject: Urgent Passport Application Withdrawal Due to Changed Travel Plans
Dear Passport Processing Officer,
This letter concerns my passport application submitted on January 30, 2025, with reference number PBY-2025-45632.
My original travel plans have changed drastically due to a family medical emergency. My mother has been hospitalized in Canada, and she requires urgent surgery. The processing time for a regular passport would exceed the timeframe within which this travel needs to happen. After consulting with the emergency passport services department, they advised withdrawing this standard application and applying through their expedited service instead.
Please process this withdrawal at your earliest convenience. The application fee can be refunded to my original payment method. All supporting documents should be returned to the address listed below.
Thank you for your understanding of this situation.
Sincerely,
Michael Thompson
Original Application Number: PBY-2025-45632
Current Address: 789 Pine Street, Portland, OR 97201
Phone: (555) 987-6543
3. Dual Citizenship Resolution Letter
Subject: Passport Application Withdrawal for Dual Citizenship Resolution
Dear Senior Passport Officer,
This letter requests the withdrawal of passport application PCZ-2025-34567, submitted on February 1, 2025.
Recent communication with the embassy of my second nationality has brought to light certain requirements regarding dual citizenship that must be addressed before proceeding with this passport application. Their regulations require specific documentation and clearances that were not included in my current application package.
The resolution of these requirements will take approximately three months. Therefore, withdrawing the current application presents the most appropriate course of action. A new application will be submitted once all dual citizenship matters have been properly addressed and documented.
Please return all submitted documents to the address provided below. The application fee refund can be processed to the credit card used for payment.
Regards,
David Chen
Application Number: PCZ-2025-34567
Address: 456 Oak Avenue, Austin, TX 78701
Contact: (555) 246-8135
Email: d.chen@email.com
4. Name Change Pending Letter
Subject: Withdrawal Request – Passport Application Pending Legal Name Change
Dear Passport Authority,
Regarding passport application PDW-2025-89012, filed on February 8, 2025, this letter serves as my formal withdrawal request.
A legal name change petition has been filed with the county court, which will affect all my identification documents. The hearing date has been set for March 15, 2025. Continuing with the current passport application would result in a document that would need immediate replacement once the name change becomes official.
The logical step appears to be withdrawing this application and submitting a new one after receiving the court order for the name change. This approach would save both time and resources for all parties involved.
Kindly process this withdrawal and return the supporting documentation to the address listed below. The application fee should be refunded to the checking account specified in the attached form.
Thank you for your assistance in this matter.
Best regards,
Jennifer Smith (Soon to be Jennifer Anderson)
Application Reference: PDW-2025-89012
Address: 123 Maple Drive, Seattle, WA 98101
Phone: (555) 369-1478
5. Employment Requirement Change Letter
Subject: Passport Application Withdrawal Due to Changed Employment Requirements
Dear Passport Processing Department,
This letter concerns passport application PEF-2025-23456, submitted on January 25, 2025.
My employment situation has changed significantly since submitting the application. The international position originally requiring the passport has been restructured to a domestic role. This change eliminates the immediate need for a passport, making the current application unnecessary.
Given these circumstances, please withdraw my application and return all submitted documents. The application fee can be refunded to the debit card used for the original payment.
Your assistance in processing this withdrawal promptly would be appreciated.
Sincerely,
Robert Wilson
Application Number: PEF-2025-23456
Address: 321 Elm Street, Chicago, IL 60601
Contact: (555) 741-9630 Email: r.wilson@email.com
6. Document Verification Issue Letter
Subject: Withdrawal of Passport Application – Document Authentication Required
Dear Passport Officer,
This letter requests the withdrawal of passport application PFG-2025-67890, submitted on February 5, 2025.
During the application process, questions arose regarding the authentication of certain supporting documents. Specifically, my birth certificate requires additional verification from the state vital records office, a process that could take several weeks to complete.
Rather than risk delays or complications in the current application, withdrawing it seems the most efficient solution. A new application will be submitted once all documents have received proper authentication and verification.
Please process this withdrawal request and return all submitted materials to the address provided below. The application fee should be refunded according to the department’s standard procedures.
Thank you for your understanding and cooperation.
Regards,
Amanda Martinez
Application Reference: PFG-2025-67890
Address: 987 Birch Lane, Miami, FL 33101
Phone: (555) 852-9630
7. Military Deployment Change Letter
Subject: Passport Application Withdrawal Request – Military Orders Modified
Dear Passport Processing Officer,
Regarding passport application PGH-2025-12345, submitted on January 28, 2025, this letter serves as my formal withdrawal request.
My military deployment orders have been modified, changing both the timing and location of my assignment. The new orders require a different type of passport than the one currently being processed. My unit’s administration has advised withdrawing this application and submitting a new one under the correct category.
Please process this withdrawal and return all supporting documentation. The application fee can be refunded to the government travel card used for payment.
Thank you for your prompt attention to this matter.
Respectfully,
Staff Sergeant Kevin Barnes
Application Number: PGH-2025-12345
Military ID: 98765432
Unit Address: Base Housing Unit 456, Fort Bragg, NC 28307
Contact: (555) 159-7530
8. Study Abroad Program Change Letter
Subject: Withdrawal Request for Passport Application – Program Changes
Dear Passport Authority,
This letter concerns passport application PHJ-2025-56789, submitted on February 3, 2025.
My study abroad program arrangements have changed substantially. The university has restructured the program to be entirely online due to unforeseen circumstances at the host institution. This change eliminates the need for international travel and, consequently, the passport.
Given these developments, please withdraw my current application. All supporting documents should be returned to my current address, listed below. The application fee can be refunded to the original payment method.
Thank you for your assistance with this matter.
Best regards,
Emily Parker
Application Reference: PHJ-2025-56789
Address: 654 Cedar Street, Boston, MA 02108
Phone: (555) 963-7410
Email: e.parker@email.com
9. Personal Circumstances Change Letter
Subject: Passport Application Withdrawal – Changed Personal Circumstances
Dear Passport Processing Department,
This letter requests the withdrawal of passport application PJK-2025-90123, submitted on February 7, 2025.
Due to unexpected family responsibilities, my travel plans have been indefinitely postponed. Continuing with this passport application would result in a document that would not be used in the foreseeable future. A new application can be submitted when circumstances allow for international travel.
Please process this withdrawal and return the supporting documentation to the address provided below. The application fee should be refunded according to standard procedures.
Your understanding in this matter is appreciated.
Sincerely,
Thomas Wright
Application Number: PJK-2025-90123
Address: 159 Walnut Court, Denver, CO 80202
Contact: (555) 357-1590
10. Incorrect Passport Type Letter
Subject: Withdrawal Request – Incorrect Passport Type Application
Dear Passport Officer,
Regarding passport application PKL-2025-34567, submitted on January 31, 2025, this letter serves as my formal withdrawal request.
After consulting with my employer’s travel department, it has become clear that my position requires a diplomatic passport rather than the standard passport currently being processed. This oversight necessitates withdrawing the current application and submitting a new one under the correct category.
Please process this withdrawal and return all supporting documentation. The application fee can be refunded to the corporate card used for payment.
Thank you for your prompt attention to this matter.
Best regards,
Lisa Morgan
Application Reference: PKL-2025-34567
Department: State Relations
Address: 753 Spruce Avenue, Washington, DC 20001
Phone: (555) 852-9630
11. Visa Requirements Conflict Letter
Subject: Passport Application Withdrawal Due to Visa Conflict
Dear Passport Processing Officer,
This letter concerns passport application PLM-2025-78901, submitted on February 9, 2025.
Recent consultation with the embassy of my destination country revealed specific visa requirements that conflict with the current passport application timing. Their process requires the passport to have been issued within the last three months at the time of visa application.
To align with these requirements and optimize the visa application process, withdrawing the current passport application and resubmitting it closer to the visa application date would be most appropriate.
Please process this withdrawal and return all supporting documentation to the address listed below. The application fee can be refunded to my original payment method.
Thank you for your cooperation in this matter.
Sincerely,
Daniel Kim
Application Number: PLM-2025-78901
Address: 852 Pine Grove, San Francisco, CA 94101
Contact: (555) 741-8520
12. Financial Circumstance Change Letter
Subject: Withdrawal of Passport Application – Financial Situation Change
Dear Passport Authority,
This letter requests the withdrawal of passport application PMN-2025-23456, submitted on February 2, 2025.
Unexpected changes in my financial situation have affected my ability to proceed with the planned international travel. Continuing with this passport application would create an unnecessary expense at this time. A new application can be submitted when financial circumstances improve.
Please process this withdrawal and return the supporting documentation to the address provided below. The application fee should be refunded according to standard procedures.
Your understanding in this matter is greatly appreciated.
Regards,
Rachel Cooper
Application Reference: PMN-2025-23456
Address: 963 Maple Court, Houston, TX 77001
Phone: (555) 159-3570
Email: r.cooper@email.com
13. Address Change During Processing Letter
Subject: Passport Application Withdrawal Request – Relocation During Processing
Dear Passport Processing Department,
Regarding passport application PNP-2025-67890, submitted on February 6, 2025, this letter serves as my formal withdrawal request.
An unexpected job transfer requires immediate relocation to a different state. This move will occur during the passport processing period, which could cause complications with document delivery and verification of residence. A new application from my new address would ensure smoother processing.
Please withdraw the current application and return all supporting documentation. The application fee can be refunded to the credit card used for payment.
Thank you for your assistance with this matter.
Best regards,
Mark Stevens
Application Number: PNP-2025-67890
Current Address: 357 Oak Street, Atlanta, GA 30301
New Address (Effective March 1): 159 Cedar Lane, Dallas, TX 75201
Contact: (555) 963-1470
14. Security Clearance Timing Letter
Subject: Withdrawal Request – Security Clearance Timing Conflict
Dear Passport Officer,
This letter concerns passport application PPQ-2025-12345, submitted on February 4, 2025.
My employment requires a security clearance update that must be completed before passport issuance. The security clearance process has been delayed, which would affect the passport application timeline. Withdrawing the current application and resubmitting after the security clearance update would prevent potential complications.
Please process this withdrawal and return all supporting documentation to the address listed below. The application fee should be refunded to the original payment method.
Your prompt attention to this matter would be appreciated.
Sincerely,
James Anderson
Application Reference: PPQ-2025-12345
Address: 741 Birch Street, Philadelphia, PA 19101
Phone: (555) 357-8520
Security Clearance Reference: SC-2025-789
15. Document Expiration Issue Letter
Subject: Passport Application Withdrawal – Supporting Document Expiration
Dear Passport Processing Authority,
This letter requests the withdrawal of passport application PQR-2025-56789, submitted on February 10, 2025.
One of the supporting documents submitted with my application will expire during the processing period. The state ID used as proof of identity expires next month, and the renewal process has been delayed due to administrative backlogs. To prevent any complications, withdrawing the current passport application and resubmitting with the renewed ID appears to be the most practical solution.
Please process this withdrawal and return all other supporting documentation. The application fee can be refunded according to standard procedures.
Thank you for your understanding and cooperation.
Best regards,
Patricia Hughes
Application Number: PQR-2025-56789
Address: 852 Walnut Drive, Phoenix, AZ 85001
Contact: (555) 741-9630
Email: p.hughes@email.com
Wrap-up: Writing Effective Letters for Passport Withdrawal
Writing a passport withdrawal letter might feel tricky, but these examples show how straightforward it can be. Each situation calls for clear communication and specific details. The key lies in explaining your reason clearly, providing all relevant reference numbers, and including your contact information. Following these examples as guidelines will help you create an effective withdrawal letter that gets quick results.