Getting a job offer right can make all the difference in starting a successful work relationship. The probationary period serves as a testing ground for both the company and the new hire. This critical time allows everyone to see if the match works well before making a long-term commitment.
Want to create offer letters that clearly explain probationary terms while still making new employees feel valued? The samples below show exactly how to balance legal requirements with a welcoming tone that gets your working relationship off to a strong start.
Sample Offer Letters with Probationary Period
Here are fifteen professionally crafted offer letters that include probationary periods, each designed for different situations and company cultures.
1. Standard Professional Offer Letter
Subject: Job Offer – Customer Service Representative
July 15, 2025
Jane Smith 123
Main Street
Boston, MA 02110
Dear Jane,
We are happy to offer you the position of Customer Service Representative at ABC Company, starting August 1, 2025. This letter outlines the terms and conditions of your employment.
Position Details:
- Title: Customer Service Representative
- Department: Customer Support
- Reporting to: Sarah Johnson, Customer Support Manager
- Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM
- Location: Boston Office
Compensation:
- Annual Salary: $45,000
- Pay Frequency: Bi-weekly
- Benefits: Health insurance, dental coverage, 401(k) with 3% company match
Probationary Period: Your employment will begin with a 90-day probationary period. During this time, your performance and fit within our team will be evaluated. We will meet at 30, 60, and 90 days to discuss your progress. Upon successful completion of this period, you will be confirmed as a regular employee.
Please sign and return this letter by July 22, 2025, to accept this offer.
Sincerely,
Michael Williams
HR Director, ABC Company
Phone: (617) 555-1234
Email: michael.williams@abccompany.com
I, Jane Smith, accept the offer as outlined above.
Signature: ________________________ Date: ________________
2. Startup Company Offer Letter
Subject: Welcome to Our Team – Software Developer Position
April 16, 2025
Alex Johnson
456 Tech Avenue
San Francisco, CA 94107
Dear Alex,
The team at TechStart is thrilled to offer you the Software Developer position! Your skills and passion for coding stood out during the interview process, and we believe you’ll be an amazing addition to our growing team.
Role Details:
- Position: Junior Software Developer
- Team: Front-End Development
- Manager: Chris Lee, Lead Developer
- Start Date: May 1, 2025
- Work Hours: Flexible, with core hours 10 AM – 3 PM
- Location: Hybrid (3 days in office, 2 days remote)
Your Package:
- Annual Salary: $85,000
- Stock Options: 1,000 shares vesting over 4 years
- Benefits: Health, dental, vision insurance (beginning after 60 days)
- Perks: Unlimited snacks, monthly team outings, professional development budget
Probationary Period: As we build our team carefully, your first 60 days will be a probationary period. This gives us both time to make sure this is the right fit. You’ll receive feedback regularly, and we’ll have a formal review at the end of the period.
We can’t wait to see what you’ll build with us! To accept, please sign below and email this letter back to us by April 23, 2025.
Cheers to new beginnings!
Taylor Wong
Co-founder & CEO
Phone: 415-555-9876
Email: taylor@techstart.io
I, Alex Johnson, accept this offer of employment.
Signature: ________________________ Date: ________________
3. Corporate Formal Offer Letter
Subject: Employment Offer – Financial Analyst Position
April 16, 2025
Robert Thompson
789 Finance Street
Chicago, IL 60601
Dear Mr. Thompson,
Following our recent discussions, Global Finance Corporation is pleased to extend an offer of employment for the position of Financial Analyst within our Corporate Analysis Department. This full-time position will commence on May 15, 2025.
Position Information:
- Title: Financial Analyst, Level II
- Department: Corporate Analysis
- Supervisor: Victoria Chen, Senior Analysis Manager
- Classification: Exempt
- Location: Chicago Headquarters
Compensation Package:
- Base Salary: $78,500 per annum
- Annual Bonus: Up to 15% of base salary, based on company and individual performance
- Benefits: Comprehensive health coverage, retirement plan with 5% company match, life insurance
- Paid Time Off: 15 days annually, accruing from date of hire
Probationary Period Terms: This offer includes a mandatory 120-day probationary period. During this time, performance will be assessed against predetermined metrics and expectations outlined in your onboarding documentation. Formal evaluations will occur at 60 and 120 days. Successful completion of this period is required for continued employment.
This offer is contingent upon successful completion of a background check and verification of your eligibility to work in the United States. Please indicate your acceptance by signing below and returning this document by April 30, 2025.
Respectfully,
Jonathan Blake
Director of Human Resources
Global Finance Corporation
Phone: (312) 555-4567
Email: j.blake@globalfinance.com
I, Robert Thompson, hereby accept the terms of employment as stated above.
Signature: ________________________
Date: ________________
4. Small Business Friendly Offer Letter
Subject: Job Offer – Retail Associate at Main Street Boutique
April 16, 2025
Maria Garcia
345 Park Road
Portland, OR 97205
Dear Maria,
We are so excited to offer you the position of Retail Associate at Main Street Boutique! Your friendly personality and passion for fashion made you stand out among our candidates.
About Your Role:
- Job Title: Retail Associate
- Hours: Part-time, 25-30 hours weekly
- Schedule: Including weekends and some evenings
- Starting: May 1, 2025
- Pay Rate: $16.50 per hour, paid weekly
- Location: Downtown Portland store
What We Offer:
- 30% employee discount on all merchandise
- Flexible scheduling when possible
- Quarterly team celebrations
- Growth opportunities based on performance
Probation Period: Your first 45 days will be a probation period. This gives us both time to make sure the job is a good match. During this time, we’ll check in weekly to answer questions and provide feedback. After 45 days, we’ll have a formal review and discuss your future with our team.
To accept this offer, please sign below and bring this letter to your first day of work. We can’t wait to have you join our boutique family!
Warmly,
Susan Miller
Owner, Main Street Boutique
Phone: 503-555-8910
Email: susan@mainstreetboutique.com
I accept this job offer:
Signature: ________________________ Date: ________________
5. Healthcare Industry Offer Letter
Subject: Employment Offer – Registered Nurse Position
April 16, 2025
David Williams
567 Health Avenue
Seattle, WA 98101
Dear Mr. Williams,
Community Health Partners is pleased to extend this offer of employment for the position of Registered Nurse in our Cardiac Care Unit. We value your clinical experience and compassionate approach to patient care.
Position Details:
- Title: Registered Nurse, Cardiac Care
- Status: Full-time (36 hours/week)
- Shift: Day shift (7am-7pm), 3 days per week
- Start Date: June 1, 2025
- Location: Community Health Medical Center, Seattle
Compensation and Benefits:
- Hourly Rate: $42.75
- Shift Differential: $2.50/hour for weekend shifts
- Benefits: Medical, dental, vision insurance effective first day of employment
- Retirement: 403(b) plan with 4% match after 6 months
- PTO: Accrual begins upon hire
Probationary Period: As per our standard policy, your employment will begin with a 90-day probationary period. During this time, you will complete our orientation program and demonstrate clinical competencies specific to cardiac care. Your preceptor will provide weekly feedback, and formal evaluations will occur at 45 and 90 days.
This offer is contingent upon verification of your RN license, successful background check, drug screening, and physical examination. Please sign below to indicate your acceptance and return by April 30, 2025.
With warm regards,
Jennifer Lopez, MSN, RN Director of Nursing
Phone: 206-555-3210 Email: j.lopez@chpartners.org
I, David Williams, accept this employment offer with the terms stated above.
Signature: ________________________ Date: ________________
6. Education Sector Offer Letter
Subject: Teaching Position Offer – 5th Grade Mathematics
April 16, 2025
Patricia Johnson
789 Teacher Lane
Austin, TX 78701
Dear Ms. Johnson,
The staff and administration of Lincoln Elementary School are pleased to offer you the position of 5th Grade Mathematics Teacher for the upcoming academic year. Your innovative teaching methods and dedication to student success were apparent throughout the interview process.
Position Information:
- Role: 5th Grade Mathematics Teacher
- Contract Type: Full academic year (August 15, 2025 – June 15, 2026)
- Schedule: Monday-Friday, 7:30 AM – 3:30 PM
- Location: Lincoln Elementary School, Austin
Salary and Benefits:
- Annual Salary: $52,400 (paid over 12 months)
- Benefits: State health insurance, retirement plan
- Sick Days: 10 per academic year
- Personal Days: 3 per academic year
Probationary Period: As a new teacher in our district, you will serve a probationary period of one semester (August-December). During this time, you will receive additional support from our mentoring program and undergo classroom observations at 30, 60, and 90 days. A comprehensive evaluation will take place in December to determine continuation of employment.
This offer is contingent upon completion of all required certification verification, background checks, and school board approval. To accept this position, please sign and return this letter by April 30, 2025.
We look forward to welcoming you to our school community!
Sincerely,
Dr. James Wilson
Principal, Lincoln Elementary School
Phone: 512-555-8765
Email: jwilson@lincolnelementary.edu
I accept this teaching position as outlined above:
Signature: ________________________
Date: ________________
7. Remote Work Offer Letter
Subject: Job Offer – Virtual Customer Success Manager
April 16, 2025
Thomas Chen 123 Remote Way Denver, CO 80202
Dear Thomas,
CloudSolutions Inc. is happy to offer you the position of Virtual Customer Success Manager. After our conversations, we believe your skills in client relations and technical support make you an excellent addition to our remote team.
Role Details:
- Position: Virtual Customer Success Manager
- Employment Type: Full-time, remote
- Department: Customer Success
- Reporting to: Jamal Carter, Head of Customer Success
- Start Date: May 1, 2025
Work Arrangements:
- Location: Fully remote position
- Hours: 40 hours weekly, with flexibility
- Equipment: Company will provide laptop and necessary software
- Communication: Daily team check-ins via Zoom at 9:30 AM Mountain Time
Compensation Package:
- Annual Salary: $67,000
- Quarterly Performance Bonus: Up to $1,500 per quarter
- Benefits: Health, dental, vision insurance (effective first day)
- Home Office Stipend: $500 initial setup, $50 monthly allowance
Probationary Period: Your first 60 days will be a probationary period. During this time, you’ll complete our virtual onboarding program and begin managing a small portfolio of clients. Weekly check-ins with your manager will ensure you’re receiving proper support and guidance. A comprehensive review will occur at the end of the 60 days.
To accept this offer, please sign below and email the scanned copy to hr@cloudsolutions.com by April 23, 2025.
Welcome to our virtual team!
Best regards,
Samantha Wright HR Director
Phone: 303-555-6543 Email: s.wright@cloudsolutions.com
I, Thomas Chen, accept this employment offer.
Signature: ________________________ Date: ________________
8. Sales Position Offer Letter
Subject: Sales Representative Position Offer
April 16, 2025
Kevin Martinez 456 Sales Drive Miami, FL 33101
Dear Kevin,
Based on your impressive track record and our recent discussions, Coastal Products is excited to offer you the position of Regional Sales Representative for the Southeast territory.
Position Overview:
- Title: Regional Sales Representative
- Territory: Florida, Georgia, Alabama
- Type: Full-time, field-based
- Start Date: May 15, 2025
- Reports to: Alicia Washington, Sales Director
Compensation Structure:
- Base Salary: $45,000 annually
- Commission: 5% on all sales
- Bonus: Quarterly targets with bonus potential of $3,000 per quarter
- Benefits: Full medical, dental, vision coverage starting after 60 days
- Expenses: Company car allowance of $400 monthly plus reimbursement for travel expenses
Probationary Period: Your employment will begin with a 90-day probationary period, during which you will:
- Complete our sales training program
- Shadow senior representatives
- Build your prospect pipeline
- Begin managing existing accounts
We’ll set realistic sales targets for this period, focusing on learning and relationship building rather than immediate results. Weekly coaching sessions with your manager will provide support and guidance. A formal evaluation will take place at the 90-day mark.
To accept this offer, please sign below and return by April 30, 2025. We’re excited about the energy and expertise you’ll bring to our sales team!
Regards,
Marcus Johnson VP of Sales
Phone: 305-555-1234 Email: m.johnson@coastalproducts.com
I, Kevin Martinez, accept this offer of employment.
Signature: ________________________ Date: ________________
9. Hospitality Industry Offer Letter
Subject: Employment Offer – Front Desk Manager
April 16, 2025
Laura Thompson 789 Hospitality Avenue Las Vegas, NV 89101
Dear Ms. Thompson,
Grand Resort & Spa is pleased to extend this offer for the position of Front Desk Manager. Your extensive hospitality experience and customer service philosophy align perfectly with our commitment to exceptional guest experiences.
Position Details:
- Job Title: Front Desk Manager
- Department: Guest Services
- Employment Status: Full-time
- Work Schedule: Rotating shifts including weekends and holidays
- Start Date: June 1, 2025
- Location: Grand Resort & Spa, Las Vegas Strip
Compensation Package:
- Annual Salary: $58,000
- Gratuity Share: Participation in guest service staff pool
- Benefits: Comprehensive health benefits after 60 days
- PTO: 15 days annually, accruing from start date
- Additional Perks: Employee room rates, spa discounts, complimentary meals during shifts
Probationary Period: Your employment will begin with a 120-day probationary period, during which you will:
- Complete our management training program
- Learn our property management systems
- Demonstrate leadership of the front desk team
- Show proficiency in handling VIP guests and situations
We will conduct formal reviews at 60 and 120 days. Upon successful completion of the probationary period, you will receive a $2,000 retention bonus.
This offer is contingent upon successful completion of a background check and drug screening. Please indicate your acceptance by signing below and returning this letter by April 30, 2025.
Welcome to the Grand Resort family!
Sincerely,
Richard Taylor Director of Human Resources
Phone: 702-555-9876 Email: r.taylor@grandresort.com
I, Laura Thompson, accept this offer of employment.
Signature: ________________________ Date: ________________
10. Manufacturing Industry Offer Letter
Subject: Job Offer – Production Supervisor
April 16, 2025
Carlos Rodriguez 456 Industrial Parkway Detroit, MI 48201
Dear Mr. Rodriguez,
Based on your manufacturing experience and leadership abilities, Precision Parts Manufacturing is pleased to offer you the position of Production Supervisor at our Detroit facility.
Job Details:
- Position: Production Supervisor – Second Shift
- Department: Manufacturing Operations
- Hours: 3:00 PM – 11:30 PM, Monday through Friday
- Start Date: May 15, 2025
- Location: Detroit Manufacturing Plant
Compensation:
- Hourly Rate: $28.50 per hour
- Shift Premium: $1.50 per hour additional
- Overtime: Time and a half for hours exceeding 40 per week
- Benefits: Health, dental, vision, and life insurance (effective after 60 days)
- Retirement: 401(k) with 50% match up to 6% of salary
Probationary Period: Your employment will begin with a 90-day probationary period. During this time, you will:
- Complete safety and operational training
- Learn our quality management systems
- Demonstrate leadership skills with your assigned team
- Show proficiency in production planning and problem-solving
Your performance will be evaluated at 30, 60, and 90 days by the Plant Manager. Upon successful completion of the probationary period, you will be eligible for our quarterly production bonus program.
This offer is contingent upon successful completion of a drug test, background check, and physical examination. Please indicate your acceptance by signing below and returning this document by April 30, 2025.
Sincerely,
Angela Williams Human Resources Manager
Phone: 313-555-4321 Email: a.williams@precisionparts.com
I, Carlos Rodriguez, accept this offer of employment.
Signature: ________________________ Date: ________________
11. Nonprofit Organization Offer Letter
Subject: Program Coordinator Position Offer
April 16, 2025
Sarah Johnson 123 Community Lane Portland, OR 97201
Dear Sarah,
Youth First is thrilled to offer you the position of Program Coordinator for our After-School Initiative. Your passion for youth development and program management experience make you an ideal fit for our organization.
Position Overview:
- Title: Program Coordinator
- Program: After-School Initiative
- Employment Type: Full-time
- Hours: Monday-Friday, 10:00 AM – 6:00 PM (occasional evenings for events)
- Start Date: May 1, 2025
- Location: Portland Youth Center
Compensation and Benefits:
- Annual Salary: $48,500
- Benefits: Medical and dental insurance (80% employer-paid)
- Paid Time Off: 15 days annually plus 7 holidays
- Professional Development: $1,000 annual allowance
- Retirement: 403(b) plan with 3% match after six months
Probationary Period: In accordance with our policies, your first 90 days will be a probationary period. During this time, you will:
- Complete our organization orientation
- Build relationships with school partners and youth participants
- Learn our program evaluation methods
- Begin implementing program activities under supervision
Your supervisor will meet with you bi-weekly to provide guidance and support. A formal evaluation will occur at 45 and 90 days. Our goal is your success in this role.
This offer is contingent upon successful background check and reference verification. To accept this position, please sign below and return by April 23, 2025.
We look forward to the positive impact you’ll make in our community!
With appreciation,
Michael Torres Executive Director
Phone: 503-555-7890 Email: mtorres@youthfirst.org
I, Sarah Johnson, accept this offer of employment.
Signature: ________________________ Date: ________________
12. Entry-Level Offer Letter
Subject: Job Offer – Junior Marketing Assistant
April 16, 2025
Brandon Lee 789 Graduate Road Atlanta, GA 30303
Dear Brandon,
Congratulations! We are happy to offer you the position of Junior Marketing Assistant at Creative Marketing Solutions. We were impressed by your enthusiasm and fresh ideas during the interview process.
About Your New Role:
- Position: Junior Marketing Assistant
- Department: Digital Marketing Team
- Supervisor: Rebecca Johnson, Marketing Manager
- Start Date: May 15, 2025
- Hours: Monday-Friday, 9:00 AM – 5:00 PM
- Location: Atlanta Office (flexible remote options after training)
Starting Package:
- Annual Salary: $38,000
- Benefits: Health insurance (eligible after 60 days)
- Paid Time Off: 10 days annually, accruing from start date
- Professional Development: Access to online courses and certification programs
Probationary Period: As this is an entry-level position, you will have a 60-day probationary period. This is designed to support your transition from student to professional. During this time:
- You’ll complete our marketing fundamentals training
- Learn our tools and processes
- Work on starter projects with guidance
- Receive weekly coaching from your supervisor
We understand this may be your first professional job, and we’re committed to your growth. The probationary period isn’t meant to be scary but to ensure you have the support needed to succeed.
To accept this offer, please sign below and email it back to us by April 23, 2025.
Welcome to the team!
Best wishes,
Jason Scott HR Coordinator
Phone: 404-555-2468 Email: jason@creativemarketingsolutions.com
I, Brandon Lee, accept this offer of employment.
Signature: ________________________ Date: ________________
13. Executive Assistant Offer Letter
Subject: Employment Offer – Executive Assistant to CEO
April 16, 2025
Olivia Chen 456 Professional Court Chicago, IL 60611
Dear Ms. Chen,
Global Innovations is pleased to offer you the position of Executive Assistant to our Chief Executive Officer. Your exceptional organizational skills and professional demeanor stood out during our selection process.
Position Details:
- Title: Executive Assistant to CEO
- Department: Executive Office
- Reports to: James Wilson, Chief Executive Officer
- Start Date: June 1, 2025
- Work Schedule: Monday-Friday, 8:30 AM – 5:30 PM (flexibility required for special events)
- Location: Chicago Headquarters
Compensation and Benefits:
- Annual Salary: $72,000
- Annual Bonus: Up to 10% based on performance
- Benefits: Premium healthcare package (effective immediately)
- Retirement: 401(k) with 5% company match
- Paid Time Off: 18 days annually plus company holidays
- Additional Benefits: Parking allowance, phone stipend
Probationary Period: Due to the sensitive nature of this position, a 90-day probationary period applies. During this time:
- You will work closely with the outgoing Executive Assistant for knowledge transfer
- Learn CEO preferences and working style
- Become familiar with key stakeholders and executives
- Demonstrate mastery of calendar management and communication protocols
Weekly check-ins with the CEO and HR Director will provide feedback on your progress. A formal evaluation will occur at the end of the 90 days.
This offer is contingent upon successful background check and reference verification. Please indicate your acceptance by signing below and returning this letter by April 30, 2025.
We look forward to your contributions to our executive team.
Regards,
Elizabeth Morgan Director of Human Resources
Phone: 312-555-7890 Email: e.morgan@globalinnovations.com
I, Olivia Chen, accept this offer of employment.
Signature: ________________________ Date: ________________
14. Technical Position Offer Letter
Subject: Job Offer – Network Security Specialist
April 16, 2025
Daniel Park 789 Tech Boulevard Austin, TX 78701
Dear Mr. Park,
SecureTech Solutions is pleased to offer you the position of Network Security Specialist. Your technical expertise and cybersecurity credentials make you an excellent addition to our team.
Position Details:
- Title: Network Security Specialist
- Department: IT Security
- Reports to: Maya Rodriguez, Chief Information Security Officer
- Start Date: May 15, 2025
- Work Schedule: Monday-Friday, 9:00 AM – 6:00 PM (on-call rotation one week per month)
- Location: Austin Office with remote options
Compensation and Benefits:
- Annual Salary: $95,000
- On-Call Premium: $200 per on-call week
- Certification Bonuses: $1,000 for each new relevant certification
- Benefits: Comprehensive healthcare package effective first day
- Retirement: 401(k) with 6% match
- PTO: 18 days annually plus company holidays
- Home Office Stipend: $2,000 for home setup
Probationary Period: Your employment will begin with a 90-day probationary period. During this time:
- You will complete security clearance processes
- Demonstrate proficiency with our security infrastructure
- Complete required compliance training
- Shadow senior team members on various security protocols
Performance reviews will occur at 30, 60, and 90 days. Due to the sensitive nature of this role, successful completion of the probationary period is required for continued employment.
This offer is contingent upon successful background check and security clearance. Please sign below to indicate your acceptance and return by April 30, 2025.
Welcome to the SecureTech team!
Sincerely,
Andrew Washington Director of Talent Acquisition
Phone: 512-555-1010 Email: a.washington@securetechsolutions.com
I, Daniel Park, accept this offer of employment.
Signature: ________________________ Date: ________________
15. Part-Time Position Offer Letter
Subject: Part-Time Graphic Designer Job Offer
April 16, 2025
Maya Rodriguez
123 Creative Avenue
Philadelphia, PA 19103
Dear Maya,
Based on your impressive portfolio and design skills, Creative Solutions Agency is happy to offer you the position of Part-Time Graphic Designer. We believe your creative vision will be a valuable asset to our team.
Position Details:
- Title: Graphic Designer (Part-Time)
- Department: Creative Team
- Reports to: Lisa Johnson, Creative Director
- Start Date: May 1, 2025
- Hours: 20 hours per week (schedule to be mutually agreed upon)
- Location: Philadelphia Office with remote options
Compensation and Benefits:
- Hourly Rate: $28 per hour
- Payment Schedule: Bi-weekly direct deposit
- Project Bonuses: Potential bonuses for client-praised work
- Benefits: Pro-rated sick time accrual
- Professional Development: Access to design software and online courses
Probationary Period: Your employment will begin with a 60-day probationary period. During this time:
- You will work on smaller client projects under supervision
- Learn our design standards and project management system
- Receive feedback on completed work
- Demonstrate ability to meet deadlines and incorporate feedback
Weekly check-ins with the Creative Director will help track your progress and provide guidance. A comprehensive review will take place at the end of the 60 days, at which point we’ll discuss potential for increased hours if desired.
To accept this offer, please sign below and return by April 23, 2025. We’re excited to see your creativity in action!
Best regards,
David Thompson HR Manager
Phone: 215-555-8765
Email: d.thompson@creativesolutions.com
I, Maya Rodriguez, accept this job offer.
Signature: ________________________
Date: ________________
Conclusion: Effective Offer Letters with Probation Periods
Crafting clear and professional offer letters that include probationary periods helps set the stage for successful employment relationships. These samples show how to balance legal requirements with a welcoming tone across different industries and position types.
The key to an effective offer letter is transparency about expectations while still making the new hire feel valued. By clearly outlining the terms of the probationary period—including its duration, evaluation process, and success criteria—you help new employees understand what they need to do to succeed from day one.
Take these samples and adapt them to your company culture and specific positions. A well-written offer letter not only protects your organization legally but also starts the employment relationship on a positive note that benefits everyone.