Have you tried to write a letter of intent to buy a business? The task can feel overwhelming. You need to sound professional yet persuasive, show genuine interest without seeming desperate, and cover all the essential points without getting too technical.
Many business buyers struggle with this exact challenge. A well-crafted letter of intent opens doors to meaningful negotiations and sets the stage for a successful acquisition. Read on to find fifteen carefully crafted sample letters that will help you approach business sellers with confidence.
Letters of Intent for Business Purchase
These sample letters will guide you through creating your own letter of intent for purchasing a business.
1. Basic Letter of Intent for Small Business Purchase
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Business Name]
Dear Mr./Ms. [Recipient’s Last Name],
This letter expresses my interest in purchasing [Business Name], located at [Business Address]. After careful research and consideration, I believe this acquisition would benefit both parties.
Based on the information available, I would like to offer [amount] for the complete purchase of [Business Name], including all assets, inventory, customer lists, and goodwill. This offer assumes the business is free from all debts and liabilities unless specifically agreed upon during negotiations.
The proposed timeline includes:
- Due diligence period: 30 days from acceptance of this letter
- Purchase agreement drafting: 15 days following due diligence
- Closing: Within 30 days of signing the purchase agreement
This letter of intent is not legally binding except for the confidentiality provision. All information shared during negotiations must remain strictly confidential.
Please respond within ten business days if you wish to proceed with discussions. I look forward to the possibility of acquiring your business and continuing its success.
Sincerely,
[Your Signature]
[Your Printed Name]
2. Detailed Corporate Acquisition Letter of Intent
[Date]
[Your Name]
[Your Title]
[Your Company]
[Company Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Recipient Name]
[Recipient Title]
[Target Company]
[Company Address]
[City, State ZIP]
Subject: Non-Binding Letter of Intent – Proposed Acquisition of [Target Company]
Dear Mr./Ms. [Recipient’s Last Name],
On behalf of [Your Company], I am pleased to submit this letter of intent regarding the potential acquisition of [Target Company].
After analyzing your business operations and market position, we believe a strategic acquisition would create substantial value for both organizations. [Your Company] wishes to purchase 100% of [Target Company] for a proposed purchase price of [amount], subject to adjustments based on the findings during our due diligence process.
The key terms of our proposed acquisition include:
Purchase Structure:
- Asset purchase including all tangible and intangible assets
- Assumption of specific liabilities to be outlined in the definitive agreement
- Retention of key management for a minimum transition period of [time period]
Due Diligence Requirements:
- Full access to financial records for the past five years
- Review of all customer and supplier contracts
- Evaluation of all intellectual property and proprietary technology
- Assessment of human resources and employee benefit plans
- Environmental and regulatory compliance review
Timeline:
- Exclusivity period: 60 days from the date of this letter
- Due diligence completion: 45 days from the date of this letter
- Definitive agreement: 15 days following due diligence completion
- Closing: Within 30 days of signing the definitive agreement
Conditions to Closing:
- Satisfactory completion of due diligence
- Approval from respective boards of directors
- Required regulatory approvals
- No material adverse change in [Target Company]
- Necessary third-party consents
Please note that this letter of intent is non-binding except for the exclusivity and confidentiality provisions. If these general terms are acceptable, please sign below to indicate your agreement to proceed with negotiations on this basis.
We look forward to a productive discussion about this potential transaction.
Respectfully,
[Your Signature]
[Your Printed Name]
[Your Title]
Agreed and accepted:
[Target Company Representative]
Date
3. Franchise Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[Seller’s Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Franchise Name] at [Location]
Dear Mr./Ms. [Seller’s Last Name],
This letter confirms my intent to purchase your [Franchise Name] franchise located at [Address]. As an experienced business professional with background in [relevant industry/experience], I am excited about the opportunity to take over this established franchise.
Based on our preliminary discussions and the information provided, I propose to purchase the franchise for [amount]. This offer includes all equipment, fixtures, inventory, and the assignment of the current franchise agreement, subject to approval from [Franchise Company].
The proposed deal structure includes:
- Down payment of [amount] upon signing of the purchase agreement
- Seller financing of [amount] at [interest rate]% for [term]
- Balance to be paid at closing
Key conditions include:
- Franchisor approval of the transfer
- Satisfactory review of financial statements for the past three years
- Verification of all equipment in good working order
- Confirmation of lease transfer or new lease terms
- Training period of [number] days with current staff
I request an exclusivity period of 45 days to complete due diligence and secure financing. During this time, I ask that you remove the business from the market and cease discussions with other potential buyers.
This letter is non-binding except for the confidentiality and exclusivity provisions. Should you find these terms acceptable, please sign below to indicate your willingness to move forward with negotiations.
Thank you for your consideration. I believe my experience and enthusiasm make me an ideal candidate to continue the success of your franchise.
Best regards,
[Your Signature]
[Your Printed Name]
Agreement to proceed:
[Seller’s Signature]
Date
4. Restaurant Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[Seller’s Title]
[Restaurant Name]
[Restaurant Address]
[City, State ZIP]
Subject: Letter of Intent for Purchase of [Restaurant Name]
Dear Mr./Ms. [Seller’s Last Name],
This letter expresses my formal interest in purchasing [Restaurant Name], currently owned and operated by you at [Restaurant Address]. After visiting your establishment several times and researching your business, I am impressed with the quality of food, service, and overall atmosphere.
I propose to purchase [Restaurant Name] for [amount], which includes:
- All kitchen equipment and fixtures
- Furniture and décor
- Point of sale system and business management software
- Recipes and menu items
- Brand name and goodwill
- Existing inventory at the time of sale (to be valued separately)
My offer is contingent upon:
- Clean title to all assets
- Transfer of liquor license (if applicable)
- Assignment or renewal of current lease
- Verification of financial statements for the past three years
- Health department inspection with no major violations
- Non-compete agreement for a radius of [number] miles for [number] years
I request a 60-day due diligence period during which I will:
- Review all financial records
- Inspect all equipment
- Verify permits and licenses
- Analyze sales patterns and customer base
- Meet with key staff members
This letter of intent is non-binding except for the confidentiality provision. All information shared during this process must remain confidential.
If you find these terms acceptable, please sign below to acknowledge receipt and indicate your willingness to proceed with negotiations.
I look forward to the possibility of continuing the legacy of [Restaurant Name] and bringing my passion for hospitality to this established business.
Sincerely,
[Your Signature]
[Your Printed Name]
Acknowledged:
[Seller’s Signature]
Date
5. Online Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[Seller’s Company]
[Seller’s Address]
[City, State ZIP]
Subject: Letter of Intent to Acquire [Website/Online Business Name]
Dear Mr./Ms. [Seller’s Last Name],
This letter outlines my intent to purchase [Website/Online Business Name] currently owned and operated by you. After careful analysis of the online business, including traffic statistics, revenue models, and growth potential, I am interested in acquiring this digital asset.
I propose a purchase price of [amount] for the complete acquisition of [Website/Online Business Name], including:
- Domain name and all related domains
- Website content, code, and structure
- Customer database and email lists
- Social media accounts and followers
- Current affiliate relationships
- Ongoing revenue streams
- Proprietary systems and processes
The payment structure would be:
- [Percentage]% upon closing
- [Percentage]% held in escrow for [number] months to verify performance claims
- Additional performance-based payments if certain metrics are achieved post-sale
My offer is contingent upon:
- Verification of traffic statistics (unique visitors, page views, bounce rate)
- Confirmation of revenue for the past 24 months
- Disclosure of all expenses related to running the business
- Detailed explanation of content management system and technical requirements
- Transfer of all necessary passwords, accounts, and access credentials
- Training and support for [number] days after closing
I request a 30-day exclusivity period to complete my due diligence, during which the business will not be offered to other potential buyers.
This letter is non-binding except for the confidentiality and exclusivity provisions. If these terms are acceptable, please indicate your agreement to proceed with negotiations by signing below.
I believe my background in [relevant experience] positions me well to continue and expand upon the success you have built with [Website/Online Business Name].
Best regards,
[Your Signature]
[Your Printed Name]
Accepted by:
[Seller’s Signature]
Date
6. Manufacturing Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Company]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Recipient Name]
[Recipient Title]
[Target Manufacturing Company]
[Company Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Manufacturing Company Name]
Dear Mr./Ms. [Recipient’s Last Name],
This letter expresses [Your Company]’s formal interest in acquiring [Manufacturing Company Name]. After preliminary research into your operations, product lines, and market position, we believe there is strong strategic alignment between our organizations.
[Your Company] proposes to purchase [Manufacturing Company Name] for [amount], subject to adjustments based on the findings of our due diligence process. Our offer encompasses:
- All manufacturing equipment and machinery
- Real estate and facilities (if owned)
- Inventory and raw materials
- Customer contracts and relationships
- Intellectual property, including patents and manufacturing processes
- Skilled workforce
The proposed transaction structure is:
- [Structure type: Asset purchase/Stock purchase/Merger]
- Initial payment of [amount] at closing
- Additional consideration based on [specific performance metrics] over [time period]
Key conditions for proceeding include:
- Satisfactory completion of financial, operational, environmental, and legal due diligence
- Retention of key management and technical personnel
- Assignment of major customer contracts
- Verification of equipment condition and production capabilities
- Environmental compliance assessment
- Review of all outstanding liabilities and obligations
We request an exclusivity period of 90 days to complete our due diligence and negotiate definitive agreements. During this period, [Manufacturing Company Name] would agree not to solicit or entertain other acquisition offers.
Our timeline anticipates:
- Due diligence completion within 60 days
- Definitive agreement drafting within 75 days
- Closing within 90-120 days
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms are acceptable as a framework for further discussions, please sign below.
[Your Company] has the financial resources and operational expertise to complete this transaction efficiently. We believe our acquisition would provide fair value to current owners while creating opportunities for growth and expansion.
Respectfully,
[Your Signature]
[Your Printed Name]
[Your Title]
Agreement to proceed:
[Recipient’s Signature]
Date
7. Retail Store Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[Seller’s Business]
[Business Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Retail Store Name]
Dear Mr./Ms. [Seller’s Last Name],
This letter confirms my serious interest in purchasing [Retail Store Name] located at [Store Address]. Having visited your store multiple times and researched the local retail market, I am impressed with the store’s location, customer base, and business model.
I would like to offer [amount] to purchase [Retail Store Name], including:
- All inventory at cost (to be counted and valued at closing)
- Fixtures, displays, and store equipment
- Point of sale system and business records
- Customer lists and loyalty program data
- Brand name, logo, and goodwill
- Social media accounts and website
My purchase is contingent upon:
- Verification of sales data for the past three years
- Assignment or new negotiation of the current lease
- All equipment in good working condition
- Inventory levels maintained at normal operating amounts
- Clean title to all assets being transferred
- Seller training for [number] weeks post-closing
I propose the following structure:
- [Amount] down payment at closing
- [Amount] financed over [number] years at [interest rate]%
- Inventory to be paid for separately based on final count
I request a 45-day due diligence period during which I will need access to:
- Monthly profit and loss statements
- Tax returns for the past three years
- Current lease terms
- Vendor agreements
- Employee information
- Daily/monthly sales patterns
This letter of intent is non-binding except for the confidentiality provision. All business information shared must be kept strictly confidential by both parties.
If these terms are acceptable as a starting point for negotiations, please sign below to indicate your willingness to proceed.
I am excited about the possibility of taking over your store and building upon the strong foundation you have established.
Sincerely,
[Your Signature]
[Your Printed Name]
Accepted:
[Seller’s Signature]
Date
8. Professional Services Firm Acquisition Letter of Intent
[Date]
[Your Name]
[Your Firm]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Recipient Name]
[Recipient Title]
[Target Firm]
[Firm Address]
[City, State ZIP]
Subject: Letter of Intent for Acquisition of [Target Firm Name]
Dear Mr./Ms. [Recipient’s Last Name],
On behalf of [Your Firm], I am pleased to present this letter of intent regarding our interest in acquiring [Target Firm Name].
After several discussions with your management team and analysis of the professional services market, we believe that combining our firms would create significant synergies and growth opportunities. [Your Firm] proposes to acquire [Target Firm Name] for a total consideration of [amount], structured as follows:
- Cash payment of [amount] at closing
- [Amount] in equity in the combined entity
- [Amount] as performance-based earnout over [number] years
This acquisition would include:
- All client relationships and contracts
- Professional staff and support personnel
- Intellectual property and proprietary methodologies
- Office leases (subject to landlord approval)
- Work in progress and accounts receivable
- Brand equity and goodwill
Key conditions for proceeding include:
- Client retention commitments from key relationship managers
- Employment agreements with essential professionals
- Non-compete agreements with selling principals
- Satisfactory financial and operational due diligence
- Regulatory and licensing approvals, if applicable
- Disclosure of all potential liabilities or claims
We request an exclusivity period of 60 days to complete our due diligence and finalize terms. During this time, [Target Firm Name] would agree not to solicit or entertain other acquisition discussions.
Our proposed integration approach would:
- Maintain the [Target Firm Name] brand in the short-term
- Combine back-office functions for efficiency
- Cross-sell complementary services to existing clients
- Retain key leadership in important roles
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms provide an acceptable framework for further discussions, please sign below to indicate your agreement to proceed.
We believe this combination would benefit clients, staff, and owners of both firms, creating a stronger market presence and enhanced service capabilities.
Respectfully,
[Your Signature]
[Your Printed Name]
[Your Title]
Agreed to proceed with discussions:
[Recipient’s Signature]
Date
9. Hotel/Hospitality Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Company]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[Seller’s Title]
[Hotel/Property Name]
[Property Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Hotel/Property Name]
Dear Mr./Ms. [Seller’s Last Name],
This letter expresses [Your Company]’s formal interest in purchasing [Hotel/Property Name], located at [Property Address]. After visiting your property and researching the local hospitality market, we are impressed with the location, facilities, and business potential.
[Your Company] proposes to acquire [Hotel/Property Name] for [amount], including:
- Real estate and all improvements
- Furniture, fixtures, and equipment (FF&E)
- Operating supplies and inventory
- Booking system and guest database
- Brand name and goodwill (if not a franchise)
- Licenses and permits (subject to transfer approval)
The purchase is contingent upon:
- Satisfactory physical inspection of the property
- Review of financial statements for the past five years
- Verification of occupancy rates and ADR (Average Daily Rate)
- Examination of all service contracts and vendor agreements
- Environmental assessment
- Title search and property survey
We propose the following structure:
- [Amount] cash at closing
- Assumption of existing mortgage of approximately [amount] (subject to lender approval)
- Earnout based on performance metrics for [number] months
Our timeline includes:
- 90-day due diligence period
- 30 days to secure financing commitments
- Closing within 120-150 days of signed purchase agreement
During the due diligence period, we will need access to:
- Daily operational reports and financial statements
- Employee records and payroll information
- Property maintenance records
- Capital improvement history and future requirements
- Marketing materials and competitive set analysis
- Guest satisfaction scores and reviews
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms are acceptable, please sign below to indicate your willingness to proceed with negotiations.
[Your Company] has extensive experience in hotel operations and the financial capacity to complete this transaction. We are excited about the opportunity to add [Hotel/Property Name] to our portfolio.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Title]
Acknowledged and Accepted:
[Seller’s Signature]
Date
10. Technology Company Acquisition Letter of Intent
[Date]
[Your Name]
[Your Company]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Recipient Name]
[Recipient Title]
[Target Tech Company]
[Company Address]
[City, State ZIP]
Subject: Letter of Intent for Strategic Acquisition of [Target Tech Company]
Dear Mr./Ms. [Recipient’s Last Name],
On behalf of [Your Company], I am pleased to submit this letter of intent regarding the proposed acquisition of [Target Tech Company].
After analyzing your technology stack, market position, and growth trajectory, we believe a strategic combination would create substantial value. [Your Company] proposes to acquire 100% of [Target Tech Company] for total consideration of [amount], comprised of:
- [Amount] in cash at closing
- [Amount] in [Your Company] stock (representing approximately [percentage]% ownership)
- [Amount] performance-based earnout tied to specific revenue and development milestones
The acquisition would include:
- All intellectual property, including patents, source code, and trade secrets
- Technology platform and products
- Customer contracts and relationships
- Technical team and key personnel
- Hardware and development infrastructure
- Product roadmap and R&D pipeline
Key conditions include:
- Employment agreements with founders and essential engineers (minimum [number] years)
- Non-compete and non-solicitation provisions
- Intellectual property audit confirming clean title
- Customer contract review and consent where required
- Satisfactory technical due diligence on scalability and security
- Resolution of any outstanding legal or regulatory matters
We request an exclusivity period of 60 days to complete due diligence and negotiate definitive agreements. During this time, [Target Tech Company] would agree not to engage in discussions with other potential acquirers.
Post-acquisition, we envision:
- Operating [Target Tech Company] as a subsidiary initially
- Integrating complementary technologies
- Leveraging [Your Company]’s sales channels and client base
- Accelerating product development with additional resources
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms provide an acceptable framework for further discussions, please sign below.
We believe this acquisition represents an excellent opportunity for both companies, combining [Target Tech Company]’s innovative technology with [Your Company]’s market reach and resources.
Respectfully,
[Your Signature]
[Your Printed Name]
[Your Title]
Agreement to proceed:
[Recipient’s Signature]
Date
11. Family-Owned Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Business Owner’s Name]
[Business Name]
[Business Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Family Business Name]
Dear Mr./Ms. [Owner’s Last Name],
This letter expresses my sincere interest in purchasing [Family Business Name], which has been under your family’s ownership for [number] years. I understand the personal significance of considering a transition for your family legacy, and I approach this opportunity with respect for what you have built.
After our preliminary discussions and my research into your business, I would like to offer [amount] for the purchase of [Family Business Name]. This offer includes:
- All physical assets and equipment
- Inventory at the time of closing
- Customer and supplier relationships
- Business name and reputation
- Training and transition support
My vision for the business includes:
- Preserving the core values and culture
- Retaining current employees
- Respecting established customer relationships
- Gradually introducing modernization while maintaining tradition
- Potentially creating a role for family members who wish to remain involved
I propose the following structure:
- Down payment of [percentage]% at closing
- Seller financing for [percentage]% over [number] years at [interest rate]%
- Additional consideration tied to future performance
Key conditions include:
- Comprehensive review of financial records for the past five years
- Clear title to all assets
- Resolution of any family or succession issues
- Agreement on transition period with current management
- Confidentiality throughout the process
I request 60 days to complete due diligence, during which I would appreciate your commitment not to entertain other offers. This exclusivity would allow me to invest fully in understanding all aspects of the business.
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms seem reasonable, please sign below to indicate your willingness to proceed with discussions.
I understand that finding the right steward for your family business is about more than just the purchase price. My background in [relevant experience] has prepared me to carry forward your legacy with the same dedication your family has shown.
Sincerely,
[Your Signature]
[Your Printed Name]
Accepted to begin discussions:
[Owner’s Signature]
Date
12. E-commerce Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[E-commerce Business Name]
[Seller’s Address]
[City, State ZIP]
Subject: Letter of Intent to Acquire [E-commerce Business Name]
Dear Mr./Ms. [Seller’s Last Name],
This letter outlines my intent to purchase [E-commerce Business Name] as discussed in our recent conversations. After reviewing the business overview you provided and conducting market research, I am excited about the growth potential of your e-commerce platform.
I propose to purchase [E-commerce Business Name] for [amount], which includes:
- Website and all related domains
- Inventory at wholesale cost (valued at time of closing)
- Supplier relationships and agreements
- Customer database and email lists
- Social media accounts and marketing assets
- Fulfillment processes and systems
- Sales channels and marketplace accounts
The proposed payment structure is:
- [Amount] at closing
- [Amount] held in escrow for 90 days to verify all representations
- [Amount] contingent upon meeting [specific performance metrics] over [time period]
My offer is contingent upon:
- Verification of monthly sales data for the past 24 months
- Confirmation of traffic sources and marketing costs
- Review of supplier terms and inventory turnover
- Evaluation of customer return rates and satisfaction metrics
- Assessment of operational systems and costs
- Transfer of all digital assets and accounts
I request a 45-day due diligence period with full access to:
- Backend sales data from all platforms
- Marketing analytics and customer acquisition costs
- Supplier contracts and pricing agreements
- Shipping and logistics expenses
- Customer service history and common issues
- Financial statements and tax returns
During this period, I ask for exclusivity in negotiations and removal of the business from any sales listings.
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If you find these terms acceptable as a starting point, please sign below to indicate your willingness to proceed.
With my background in [relevant experience], I am well-positioned to continue scaling [E-commerce Business Name] while maintaining the quality standards you have established.
Best regards,
[Your Signature]
[Your Printed Name]
Agreed to proceed:
[Seller’s Signature]
Date
13. Real Estate Business Purchase Letter of Intent
[Date]
[Your Name]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Broker/Owner Name]
[Real Estate Agency Name]
[Agency Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Real Estate Agency Name]
Dear Mr./Ms. [Broker/Owner’s Last Name],
This letter expresses my formal interest in purchasing [Real Estate Agency Name]. As a licensed real estate professional with [number] years of experience in the industry, I have long admired your agency’s reputation and market presence.
After our preliminary discussions, I propose to purchase [Real Estate Agency Name] for [amount], structured as follows:
- [Amount] at closing
- [Amount] based on agent retention over [time period]
- [Percentage]% of commission splits from existing listings that close post-acquisition
The purchase would include:
- Business name and branding
- Office lease assignment (subject to landlord approval)
- Office furniture and equipment
- Current listings and pending transactions (with appropriate commission splits)
- CRM system and client database
- Marketing materials and website
- Phone numbers and email addresses
Key conditions include:
- Broker of record transition plan
- Agent retention agreements
- License and regulatory compliance verification
- Review of all pending transactions and lawsuits
- Verification of financial statements
- Non-compete agreement for [time period] within [geographic area]
My vision for the agency includes:
- Maintaining the established brand identity
- Providing enhanced technology and marketing support
- Expanding market reach while preserving company culture
- Creating additional growth opportunities for existing agents
I request a 60-day due diligence period with access to:
- Production records for all agents
- Commission structures and splits
- Profit and loss statements for past three years
- Marketing expenses and effectiveness
- Agent turnover history
- Pending and pipeline transactions
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms provide a good foundation for further discussions, please sign below.
With my background in [specific real estate experience] and broker credentials, I am well-positioned to build upon the successful foundation you have established at [Real Estate Agency Name].
Sincerely,
[Your Signature]
[Your Printed Name]
Acceptance to proceed:
[Broker/Owner’s Signature]
Date
14. Medical Practice Purchase Letter of Intent
[Date]
[Your Name]
[Your Credentials]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Physician Owner’s Name]
[Practice Name]
[Practice Address]
[City, State ZIP]
Subject: Letter of Intent to Purchase [Medical Practice Name]
Dear Dr. [Physician Owner’s Last Name],
This letter outlines my intention to purchase [Medical Practice Name] as we discussed in our recent meetings. As a [your medical specialty] with [number] years of experience, I am excited about the opportunity to continue the high standard of care you have established.
I propose to acquire [Medical Practice Name] for [amount], which includes:
- Medical equipment and office furnishings
- Patient records and relationships
- Practice management systems
- Staff retention (subject to employment agreements)
- Office lease assignment (subject to landlord approval)
- Practice name and goodwill
- Provider credentials with insurance panels (subject to transfer approval)
The proposed structure includes:
- [Amount] cash at closing
- [Amount] financed over [number] years
- Potential deferred compensation structured as consulting arrangement
Key contingencies include:
- Review of patient volume and payer mix for past three years
- Financial audit of practice revenue and expenses
- Verification of accounts receivable and collection rates
- Assessment of electronic health record system
- Compliance review (HIPAA, billing practices, etc.)
- Confirmation of all required licenses and accreditations
- Malpractice tail coverage for prior acts
I request a 90-day due diligence period with full access to:
- Practice financial statements and tax returns
- Patient demographic information (de-identified)
- Insurance contracts and reimbursement rates
- Staffing information and compensation structures
- Medical record keeping system
- Practice policies and procedures
During this period, I ask for:
- Exclusivity in negotiations
- Opportunity to spend time observing the practice operations
- Introductions to key referring physicians and partners
- Meetings with staff members
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms seem reasonable as a starting point, please sign below to indicate your willingness to proceed.
I am committed to maintaining the quality of care your patients expect while bringing fresh energy to the practice. My goal is to ensure a smooth transition that benefits patients, staff, and you as the retiring physician.
Respectfully,
[Your Signature]
[Your Printed Name, Credentials]
Agreement to proceed:
[Physician Owner’s Signature]
Date
15. Distribution Business Purchase Letter of Intent (Continued)
[Date]
[Your Name]
[Your Company]
[Your Address]
[City, State ZIP]
[Your Email]
[Your Phone]
[Seller’s Name]
[Seller’s Title]
[Distribution Company]
[Company Address]
[City, State ZIP]
Subject: Letter of Intent to Acquire [Distribution Company Name]
Dear Mr./Ms. [Seller’s Last Name],
This letter confirms [Your Company]’s serious interest in acquiring [Distribution Company Name] following our recent discussions. After reviewing the business overview and market position, we see strategic value in this potential acquisition.
[Your Company] proposes to purchase [Distribution Company Name] for [amount], subject to adjustments based on inventory levels and working capital at closing. Our offer includes:
- Warehouse facilities and distribution centers (owned or leased)
- Fleet vehicles and logistics equipment
- Inventory at cost (to be counted at closing)
- Customer relationships and contracts
- Supplier agreements
- Management systems and processes
- Brand name and market position
The proposed transaction structure is:
- [Structure type: Asset purchase/Stock purchase]
- [Amount] cash at closing
- [Amount] seller note for [term] at [interest rate]%
- [Amount] earnout based on retention of key customers
Key conditions include:
- Satisfactory completion of operational, financial, and legal due diligence
- Review of customer concentration and contract terms
- Verification of supplier relationships and terms
- Fleet and equipment inspection
- Real estate assessment and environmental review
- Employee and management retention plan
- Resolution of any outstanding legal or compliance issues
Our anticipated timeline is:
- 90-day due diligence period
- 30 days to negotiate definitive agreements
- Closing within 30 days after signing
During due diligence, we will need access to:
- Financial statements for the past five years
- Customer and supplier contracts
- Fleet maintenance records
- Warehouse leases or property information
- Employee information and organizational structure
- Sales data by customer, product, and territory
- Logistics and routing systems
We request exclusivity for 90 days to complete our evaluation and negotiate final terms. During this period, [Distribution Company Name] would agree not to solicit or entertain other acquisition offers.
This letter of intent is non-binding except for the confidentiality and exclusivity provisions. If these terms provide an acceptable framework for further discussions, please indicate your agreement by signing below.
[Your Company] has the operational experience and financial resources to complete this transaction efficiently. We believe our companies have complementary strengths, and this acquisition would create growth opportunities for both organizations.
Respectfully,
[Your Signature]
[Your Printed Name]
[Your Title]
Agreement to proceed with discussions:
[Seller’s Signature]
Date
Wrap-up: Sample Letters for Business Acquisition
The fifteen sample letters above give you a starting point for creating your own letter of intent for purchasing a business. Each industry has unique considerations, but all effective letters of intent share common elements. They clearly state your interest, outline what you want to buy, propose a price, set conditions, request information access, and establish next steps.
As you draft your letter, stay professional yet personable. Show you understand the business and its value. Be clear about what you want and what you offer. Most importantly, present yourself as someone who will respect what the current owner has built while bringing fresh energy to take the business forward.
A well-crafted letter of intent opens doors to meaningful discussions that can lead to a successful business acquisition. Take time to customize your letter to your specific situation, and you’ll make a strong first impression that sets the right tone for the entire transaction process.