10 Sample Letters of Money Received


Most people think acknowledging receipt of money is just about saying “thanks” and moving on. But here’s what they miss – a well-crafted acknowledgment letter does far more than express gratitude. It creates a paper trail, strengthens professional relationships, and can even protect you legally down the road.

You might receive money for various reasons – donations to your organization, loan repayments, insurance settlements, or business payments. Each situation calls for a different tone and approach in your acknowledgment letter. What follows are ten carefully crafted sample letters that will help you respond appropriately to any money-receiving scenario you encounter.

Sample Letters of Money Received

Writing an effective money receipt acknowledgment requires balancing professionalism with genuine appreciation. Each letter below demonstrates how to adapt your tone and content based on the specific context of the money received.

1. Formal Business Payment Acknowledgment

[Insert recipient’s address]

Date: [Insert Date]

Subject: Acknowledgment of Payment Received – Invoice #12345


Dear [Recipient Name],

This letter serves as formal confirmation that we have received your payment of $5,250.00 dated [Date] for Invoice #12345. The payment was processed on [Date] and has been applied to your account.

Your prompt payment is greatly appreciated and helps us maintain our commitment to providing exceptional service. Your account is now current, and we look forward to continuing our business relationship.

Should you require a receipt or have any questions regarding this transaction, please don’t hesitate to contact our accounting department at [Phone Number] or [Email Address].

Thank you for your continued trust in our services.


Sincerely,

[Your name and title]

2. Nonprofit Donation Acknowledgment

[Donor’s complete address]

Date: [Insert Date]

Subject: Thank You for Your Generous Donation

Dear [Donor Name],

We are thrilled to acknowledge receipt of your generous donation of $1,500.00 received on [Date]. Your contribution will make a significant impact on our mission to provide educational resources to underserved communities.

As requested by the IRS, please note that no goods or services were provided in exchange for this contribution. This letter serves as your official receipt for tax purposes. Our tax-exempt identification number is [EIN Number].

Your support enables us to continue our vital work, and we cannot thank you enough for believing in our cause. We will keep you updated on how your donation is making a difference in the lives of those we serve.

With heartfelt gratitude,

[Sender’s name and position]

3. Personal Loan Repayment Acknowledgment

[Borrower’s address details]

Date: [Insert Date]

Subject: Loan Repayment Received

Dear [Borrower’s Name],

I’m writing to confirm that I received your loan repayment of $2,000.00 on [Date]. This payment reduces your outstanding balance from $8,000.00 to $6,000.00.

I appreciate your commitment to honoring our agreement and your timely payment. Based on our original terms, your next payment of $2,000.00 is due on [Date].

Thank you for maintaining open communication throughout this process. It really means a lot to know I can count on you.

Best regards,

[Your name and relationship]

4. Insurance Settlement Acknowledgment

[Insurance company address]

Date: [Insert Date]

Subject: Acknowledgment of Settlement Payment – Claim #789456

Dear Claims Representative,

I am writing to confirm receipt of the settlement payment of $15,750.00 for Claim #789456, which I received via check on [Date]. The payment has been deposited into my account and clears the settlement for the damages incurred during the incident on [Date of Incident].

This settlement resolves all claims related to this matter, and I consider this case closed. I want to express my appreciation for the professional manner in which this claim was handled and the prompt resolution of the settlement.

Please retain this letter for your records as confirmation of payment receipt and case closure.

Sincerely,

[Insert your full name and policy number]

5. Scholarship Award Acknowledgment

[Scholarship committee address]

Date: [Insert Date]

Subject: Grateful Receipt of Scholarship Award

Dear Scholarship Committee Members,

Words cannot express how grateful I am to have received the [Scholarship Name] award of $3,000.00 on [Date]. This generous financial support will significantly ease the burden of my educational expenses and allow me to focus more fully on my studies.

As a recipient of this scholarship, I understand the responsibility that comes with this honor. I am committed to maintaining the academic standards required and will provide regular updates on my progress as requested.

Thank you for believing in my potential and for making higher education more accessible. Your investment in my future motivates me to work even harder and give back to the community once I graduate.

With sincere appreciation,

[Student name and program details]

6. Refund Acknowledgment Letter

[Company address information]

Date: [Insert Date]

Subject: Refund Received – Order #REF2024

Dear Customer Service Team,

I am pleased to confirm that I received the refund of $425.00 for Order #REF2024 on [Date]. The refund was processed to my original payment method as requested.

While I was disappointed that the original product didn’t meet my needs, I want to commend your customer service team for handling my return request professionally and efficiently. The entire refund process was smooth and completed within the timeframe you promised.

I appreciate your company’s commitment to customer satisfaction and will certainly consider future purchases based on this positive experience with your return policy.

Thank you for your excellent service.

Best regards,

[Your complete name and contact information]

7. Gift Money Acknowledgment

[Gift giver’s address]

Date: [Insert Date]

Subject: Heartfelt Thanks for Your Generous Gift

Dear [Name],

I wanted to reach out immediately to thank you for the incredibly generous monetary gift of $500.00 that I received for my graduation. Your thoughtfulness truly touched my heart, and this gift will be put to excellent use as I start my new job and begin this exciting chapter of my life.

Your support over the years has meant so much to me, and this latest gesture of kindness is just another example of your generous spirit. I feel so fortunate to have you in my life.

I promise to use this gift wisely and will keep you updated on how it helps me get settled in my new career.

With love and gratitude,

[Your name]

8. Competition Prize Money Acknowledgment

[Contest organizer address]

Date: [Insert Date]

Subject: Prize Money Received – [Contest Name]

Dear [Contest Organizer Name],

I am delighted to acknowledge receipt of my prize money of $1,200.00 for winning second place in the [Contest Name] competition. The check arrived on [Date] and has been successfully deposited.

Participating in this competition was an incredible experience, and winning this prize is beyond what I had hoped for. The entire event was well-organized, and I was impressed by the caliber of all participants.

Thank you for creating such a fantastic opportunity for [relevant field/skill] enthusiasts to showcase their talents. I look forward to participating in future competitions if you host them again.

Congratulations on hosting such a successful event.

Warmest regards,

[Winner’s name and competition details]

9. Inheritance Money Acknowledgment

[Executor or attorney address]

Date: [Insert Date]

Subject: Estate Distribution Received – Estate of [Deceased Name]

Dear [Executor/Attorney Name],

This letter confirms that I have received the inheritance distribution of $25,000.00 from the Estate of [Deceased Name] on [Date]. The funds were transferred to my account as specified in the estate documents.

I want to express my appreciation for your diligent handling of the estate proceedings and for keeping all beneficiaries informed throughout this process. Your professionalism during this difficult time has been greatly appreciated.

Please consider this letter as formal acknowledgment of receipt for your estate records. If any additional documentation is required from my end, please let me know.

Thank you for your continued assistance.

Respectfully,

[Beneficiary name and relationship to deceased]

10. Freelance Payment Acknowledgment

[Client’s business address]

Date: [Insert Date]

Subject: Payment Received – Project [Project Name/Number]

Hi [Client Name],

Thanks so much for the payment of $2,800.00 for the [Project Name] that I completed last month. I received the payment on [Date], and everything looks perfect.

I really enjoyed working on this project with you and your team. The collaborative approach made the entire process smooth and productive, and I’m thrilled with how everything turned out.

I hope the final deliverables continue to serve your business well. Please don’t hesitate to reach out if you need any future work in this area – I’d love to collaborate with you again.

Thanks again for choosing to work with me and for the prompt payment.

Best wishes,

[Freelancer name and contact information]

Wrap-up: Acknowledging Financial Receipts

Acknowledging receipt of money might seem like a simple courtesy, but these letters serve multiple important purposes. They create official records, demonstrate professionalism, and help maintain positive relationships with those who have entrusted you with their funds.

The key to writing effective acknowledgment letters lies in matching your tone to the situation while always maintaining clarity about the amount received and the date of receipt. Professional payments require formal language and precise record-keeping details, while personal gifts call for warmth and genuine emotion. Nonprofit donations need to balance gratitude with legal requirements, and business transactions should focus on confirming accuracy and maintaining ongoing relationships.

Each letter you write becomes part of your financial paper trail. Keep copies for your records, and don’t underestimate the power of a well-written acknowledgment to strengthen your professional reputation and personal relationships. Your attention to these details sets you apart and shows respect for those who have chosen to do business with you or support your endeavors.