Have you felt the mix of excitement and worry when putting your name forward for a position? That moment when you need to explain why you want to be picked can feel scary. A letter of intent helps you tell your story in a clear way that shows why you are the right person for the job.
This guide gives you 15 different examples of intent letters for many types of roles. Each one shows a different approach and style you can use to make your own letter stand out. Look through these samples to find ideas that match what you want to say.
Sample Letters of Intent for Candidacy
Here are fifteen sample letters of intent that will help you create your own powerful candidacy statement.
1. School Board Position
*Ms. Sarah Johnson
123 Education Lane
Springfield, IL 62701
April 12, 2025
Springfield School District Board
456 Learning Avenue
Springfield, IL 62701
Subject: Letter of Intent for School Board Candidacy
Dear Springfield School District Board Members,
My name is Sarah Johnson, and this letter confirms my intent to run for the open position on the Springfield School District Board in the upcoming election this fall.
As a parent of three children who have grown up in this district and a former teacher with 12 years of classroom experience, my connection to our schools runs deep. The success of our education system directly affects the future of our community, and I want to help shape that future.
My background includes a Bachelor’s degree in Elementary Education from Illinois State University and a Master’s in Educational Leadership from the University of Illinois. For the past five years, I have served as the PTA President at Lincoln Elementary, where I worked closely with administrators, teachers, and parents to support student learning and school programs.
If elected to the board, my focus areas would include:
- Making sure all students have access to quality resources
- Supporting teachers with professional growth chances
- Working on clear communication between the school and families
- Being careful with budget decisions to get the most value for our tax money
The next board meeting is on April 30, and I plan to attend to learn more about current issues facing our district. I would also like to schedule a time to meet with you to discuss my candidacy further.
Thank you for your time and consideration. I look forward to the chance to serve our community in this important role.
Sincerely,
Sarah Johnson
Phone: (217) 555-1234
Email: sarah.johnson@email.com*
2. City Council Candidacy
*Robert Martinez
789 Community Drive
Lakeside, CA 92040
April 12, 2025
Lakeside Electoral Commission
321 Government Plaza
Lakeside, CA 92040
Subject: Declaration of Intent for City Council Candidacy
Dear Electoral Commission Members,
Please accept this letter as my formal declaration of intent to run for the position of City Council Member for District 3 in the upcoming municipal election.
As a small business owner who has lived in Lakeside for over 20 years, I have watched our city grow and change. Now I want to play a more active role in guiding its future path.
My work running Martinez Family Hardware has taught me about budgeting, planning, and serving community needs. These skills will help me be an effective council member who listens to residents and makes smart decisions.
The main issues I hope to address include:
- Finding solutions for our growing traffic problems
- Protecting our local parks and green spaces
- Supporting small businesses that create local jobs
- Making sure city services reach all neighborhoods fairly
I have already completed the candidate information session held last month and have gathered the required 100 signatures from registered voters in District 3. Those forms are attached to this letter along with my completed financial disclosure statement.
Please let me know if you need any additional information for my candidacy filing. I am ready to follow all campaign rules and look forward to a fair and open election process.
Thank you for your consideration.
Respectfully,
Robert Martinez
Phone: (619) 555-9876
Email: robert@martinezfamilyhardware.com
Campaign Website: www.martinez4lakeside.com*
3. Student Government President
*Taylor Washington
Room 302, West Campus Dormitory
State University
College Town, NY 14850
April 12, 2025
Student Government Election Committee
Student Union Building, Room 114
State University
College Town, NY 14850
Subject: Letter of Intent for Student Government President
Hello Student Government Election Committee,
This letter states my intention to run for the position of Student Government President for the upcoming academic year at State University.
As a junior studying Political Science and Education, I have been actively involved in campus life since my first semester. The past two years serving as a class representative have shown me both the good things about our student government and the places where we can grow.
My campus experience includes:
- Two years as Class of 2027 Representative
- Founder of the Campus Community Service Club
- Resident Assistant in the freshman dormitories
- Member of the University Budget Advisory Committee
If elected as president, my goals would be:
- Creating more open forums where all students can share their ideas
- Working with administration to address rising costs of textbooks and meal plans
- Starting new traditions that build school spirit and unity
- Making sure all student groups receive fair funding and support
According to the election rules, I have attached the petition with 250 student signatures and my academic standing verification. I am also available to attend the mandatory candidate meeting next Tuesday at 6 PM.
Thank you for considering my candidacy. I look forward to the chance to make a positive difference for all students at State University.
Best regards,
Taylor Washington
Phone: (607) 555-3456
Email: t.washington@stateuniv.edu
Instagram: @taylor4president*
4. Corporate Board Membership
*Dr. Michelle Patel
567 Executive Circle
Boston, MA 02108
April 12, 2025
Nominating Committee
Global Health Innovations, Inc.
100 Corporate Way
Boston, MA 02110
Subject: Letter of Intent for Board of Directors Position
Dear Members of the Nominating Committee,
I am writing to express my interest in being considered for the open position on the Board of Directors at Global Health Innovations, Inc., as advertised in your recent press release.
With over 20 years of experience in healthcare administration and medical research, my background aligns well with the strategic direction of your company. My current role as Chief Medical Officer at Boston General Hospital has given me deep insight into the healthcare challenges that your products aim to address.
My qualifications include:
- M.D. from Harvard Medical School and MBA from MIT Sloan School of Management
- Leadership of a 500-physician medical group with annual budget of $350 million
- Patent holder for two medical devices currently in use in hospitals nationwide
- Board service for two nonprofit healthcare organizations
- Published research in leading medical journals on healthcare delivery systems
What draws me to Global Health Innovations is your commitment to developing affordable medical technologies for underserved markets while maintaining strong financial performance. I believe my combination of clinical knowledge and business acumen would bring valuable perspective to board discussions.
My schedule allows me to fully commit to quarterly board meetings and committee work. I have no conflicts of interest with any of your competitors or suppliers.
I would welcome the opportunity to meet with the committee to discuss how my experience might benefit your organization. Thank you for your consideration.
Respectfully submitted,
Michelle Patel, M.D., MBA
Phone: (617) 555-7890
Email: m.patel@bostongeneral.org
LinkedIn: linkedin.com/in/michellepatelmd*
5. Homeowners Association Board
*James Wilson
42 Maple Street
Sunnyside Estates
Phoenix, AZ 85001
April 12, 2025
Sunnyside Estates HOA Election Committee
Community Clubhouse
100 Sunnyside Boulevard
Phoenix, AZ 85001
Subject: Letter of Intent for HOA Board Candidacy
Dear Neighbors and Election Committee Members,
I would like to submit my name as a candidate for the open treasurer position on our Sunnyside Estates Homeowners Association Board in the upcoming May election.
As a resident of this community for eight years and an accountant by profession, I have both a personal interest in the well-being of our neighborhood and the skills needed for this specific role.
During my time living here, I have:
- Regularly attended monthly HOA meetings
- Volunteered at community clean-up days
- Organized the annual block party for the past three years
- Served on the landscaping committee
My professional background includes:
- Certified Public Accountant for 15 years
- Experience managing budgets similar in size to our HOA funds
- Knowledge of Arizona HOA financial regulations
If elected, my priorities would be:
- Clear financial reporting that any homeowner can understand
- Smart planning for future maintenance needs
- Finding ways to keep our dues stable while maintaining services
- Making sure our reserve fund stays healthy
I believe our community is at its best when neighbors work together and communicate openly. As a board member, I would make myself available to listen to your concerns and bring them to board discussions.
Thank you for considering my candidacy. I look forward to seeing you all at the candidate forum on April 25th.
Yours truly,
James Wilson
Phone: (602) 555-1212
Email: james.wilson@email.com*
6. Political Party Leadership
*Alexandra Rivera
890 Liberty Avenue
Austin, TX 78701
April 12, 2025
State Democratic Party Committee
1234 Democracy Plaza
Austin, TX 78702
Subject: Letter of Intent for State Party Chair Position
Dear State Committee Members,
With this letter, I formally declare my candidacy for the position of State Democratic Party Chair for the upcoming two-year term.
After serving as County Party Chair for Travis County and as a state committee member for the past four years, I have gained valuable insight into both the strengths of our party organization and the challenges we face in this competitive political environment.
My involvement with the party spans fifteen years and includes:
- County Party Chair (2023-present)
- State Committee Member (2021-present)
- Campaign Manager for two successful state legislative races
- Grassroots organizer who built a volunteer network of over 2,000 people
- Fundraiser who helped secure $1.2 million for state party activities
The vision I bring to this role centers on:
- Building stronger county-level organizations across all 254 counties
- Creating training programs for first-time candidates
- Updating our digital outreach to connect with younger voters
- Developing a more inclusive party that reflects our state’s diversity
- Establishing a long-term strategy that looks beyond single election cycles
With the critical 2026 midterm elections approaching, we need leadership that can unify our party while expanding our base of support. My track record shows I can bring people together while staying true to our core values.
I have attached my detailed platform document and endorsements from party leaders across the state. I would be honored to earn your vote at the state convention next month.
In solidarity,
Alexandra Rivera
Phone: (512) 555-8765
Email: alex.rivera@txdemocrats.org
Twitter: @AlexRivera4TX*
7. Nonprofit Board Position
*David Chen
345 Community Lane
Portland, OR 97201
April 12, 2025
Board Development Committee
Portland Food Security Project
789 Volunteer Way
Portland, OR 97204
Subject: Letter of Intent for Board Member Position
Dear Board Development Committee,
I am writing to express my interest in joining the Board of Directors of the Portland Food Security Project.
Your organization’s mission to reduce hunger in our community through urban gardens, food banks, and education programs aligns perfectly with my personal values and professional experience.
For the past decade, I have worked in the following related areas:
- Food service management (Executive Chef, Portland Grill, 2015-2020)
- Urban agriculture (Founder, Neighborhood Sprouts community garden)
- Food waste reduction (Consultant to local restaurants and hotels)
- Nutrition education (Volunteer instructor, Portland Community College)
Through these roles, I have developed skills that would benefit your board:
- Program development and evaluation
- Community partnership building
- Budget management and fundraising
- Public speaking and advocacy
After attending your annual fundraising dinner last fall and volunteering at two food distribution events, I have seen firsthand the positive impact your organization has on Portland families. I would be proud to help strengthen and expand that impact as a board member.
I understand that board service requires a commitment of time, energy, and resources. I am prepared to attend monthly meetings, serve on at least one committee, participate in fundraising activities, and make a personal financial contribution.
Thank you for considering my application. I would welcome the opportunity to meet with your committee to discuss how I might contribute to your important work.
Warmly,
David Chen
Phone: (503) 555-4321
Email: david.chen@email.com
LinkedIn: linkedin.com/in/davidchenportland*
8. Academic Department Chair
*Professor Olivia Thompson, Ph.D.
Department of Sociology
Office 302, Social Sciences Building
Bay Area University
Oakland, CA 94612
April 12, 2025
Dean Maria Garcia
College of Arts and Sciences
Bay Area University
Oakland, CA 94612
Subject: Letter of Intent for Department Chair Position
Dear Dean Garcia,
I am writing to submit my name for consideration as the next Chair of the Sociology Department at Bay Area University.
After twelve years as a faculty member in this department, including three years as Graduate Program Director, I feel well-prepared to take on this leadership role at a critical time in our department’s development.
My qualifications for this position include:
- Tenured Full Professor with teaching and research experience across the curriculum
- Principal Investigator on three major research grants totaling $1.2 million
- Graduate Program Director who increased enrollment by 30% and improved completion rates
- Member of the University Faculty Senate and Curriculum Committee
- Strong relationships with community partners and alumni donors
If selected as Chair, my priorities would include:
- Supporting junior faculty with mentoring and resources for research success
- Updating our undergraduate curriculum to better prepare students for changing career options
- Expanding our community-based research initiatives
- Improving departmental climate for students and faculty from underrepresented groups
- Building stronger connections with alumni and potential employers
Having served under three different department chairs, I have observed various leadership styles and learned valuable lessons about what works in academic administration. I believe in transparent decision-making, fair distribution of resources and responsibilities, and creating an environment where all department members can thrive.
I appreciate your consideration and would be happy to provide any additional information about my vision for the department. I look forward to discussing this opportunity with you and the selection committee.
Sincerely,
Olivia Thompson, Ph.D.
Professor of Sociology
Phone: (510) 555-6789
Email: o.thompson@bayarea.edu
Office: Social Sciences Building, Room 302*
9. Union Leadership Position
*Thomas Rodriguez
Unit 17, Shipping Department
Global Manufacturing Company
Detroit, MI 48201
April 12, 2025
Election Committee
Manufacturing Workers Union Local 437
1000 Labor Avenue
Detroit, MI 48202
Subject: Letter of Intent for Union Shop Steward
Brothers and Sisters of Local 437,
I am writing to announce my candidacy for the position of Shop Steward representing the Shipping Department at our upcoming union election.
As your coworker for the past seven years, I have shared the challenges we face daily on the floor. From safety concerns to scheduling issues to the recent contract negotiations, I have been an active voice speaking up for our rights and welfare.
My background includes:
- Seven years in the Shipping Department at Global Manufacturing
- Three years as Safety Committee volunteer
- Graduate of the union’s Basic Labor Education Program
- Active participant in our last two contract campaigns
What you can expect from me as your Shop Steward:
- Quick response when you need help with workplace issues
- Regular updates about union activities and management decisions
- Fair representation for all members regardless of seniority or personal relationships
- Tough but respectful advocacy in meetings with management
The role of Shop Steward is not about power but about service to fellow workers. If elected, my door will always be open, and your concerns will be my concerns.
I ask for your vote in the upcoming election on May 2nd. Please feel free to talk with me during breaks or after shifts if you have questions about how I would approach this important role.
In solidarity,
Thomas Rodriguez
Phone: (313) 555-2468
Email: t.rodriguez@local437.org
Shift: B Shift, Shipping Department*
10. Community Organization Leadership
*Maria Jackson
1234 Neighborhood Street
Atlanta, GA 30303
April 12, 2025
Midtown Community Association
Nominating Committee
500 Community Center Road
Atlanta, GA 30303
Subject: Letter of Intent for President Position
Dear Nominating Committee and Fellow Neighbors,
This letter expresses my intent to run for the position of President of the Midtown Community Association for the upcoming term.
As a resident of Midtown for twelve years and the current Vice President of our association, I have deep roots in this neighborhood and a strong commitment to its continued growth and improvement.
My relevant experience includes:
- Current Vice President of the Midtown Community Association (2 years)
- Chair of the Neighborhood Safety Committee (3 years)
- Coordinator of the Annual Midtown Festival (5 years)
- Liaison with City Council on zoning and development issues
- Professional background in project management and public relations
If elected as President, I would focus on:
- Increasing participation from all parts of our diverse neighborhood
- Advocating for pedestrian safety improvements on main thoroughfares
- Strengthening our local business district through partnership programs
- Creating more opportunities for youth involvement in community affairs
- Improving communication through updated website and social media presence
The strength of any neighborhood lies in the connections between its residents. As President, I would work to build those connections through inclusive events, open communication, and responsive leadership.
Thank you for considering my candidacy. I look forward to discussing my vision with neighbors at the candidate forum on April 28th.
Warmly,
Maria Jackson
Phone: (404) 555-1357
Email: maria.jackson@midtownatlanta.org
Address: 1234 Neighborhood Street, Atlanta, GA 30303*
11. Professional Association Leadership
*Dr. William Parker
456 Medical Center Drive
Suite 302
Chicago, IL 60601
April 12, 2025
Nominating Committee
Illinois Association of Family Physicians
123 Healthcare Plaza
Chicago, IL 60602
Subject: Letter of Intent for Board Member Position
Dear Nominating Committee Members,
Please accept this letter as formal expression of my interest in serving on the Board of Directors of the Illinois Association of Family Physicians.
As a family medicine physician practicing in Chicago for the past fifteen years, I have experienced firsthand the challenges and opportunities facing our specialty. My involvement with IAFP over the past decade has strengthened my commitment to advancing family medicine in our state.
My professional background includes:
- Board-certified Family Physician at Chicago Community Health Partners
- Clinical Assistant Professor at Illinois Medical School
- Medical Director of West Side Community Clinic (serving low-income patients)
- Past Chair of IAFP Continuing Medical Education Committee
- Regular contributor to Family Medicine Journal
If elected to the board, my focus areas would include:
- Advocating for fair reimbursement policies that value primary care
- Expanding mentorship programs for medical students considering family medicine
- Addressing physician burnout through practical support programs
- Strengthening the voice of family physicians in healthcare policy discussions
- Building membership among early-career physicians
My practice schedule allows me to commit fully to board responsibilities, including quarterly meetings, committee work, and advocacy days in Springfield. I have discussed this commitment with my practice partners and have their full support.
Thank you for considering my candidacy. I would be honored to serve our specialty and our colleagues in this capacity.
Sincerely,
William Parker, M.D.
Phone: (312) 555-9876
Email: dr.parker@chicagohealth.org
IAFP Member ID: 54321*
12. Youth Sports League Board
*Jennifer Nguyen
789 Parkview Lane
Riverside, CA 92506
April 12, 2025
Riverside Youth Soccer League
Election Committee
100 Sports Complex Road
Riverside, CA 92507
Subject: Letter of Intent for Treasurer Position
Dear Riverside Youth Soccer League Committee,
I am writing to express my interest in running for the position of Treasurer on the Riverside Youth Soccer League Board for the upcoming season.
As a parent of two children who have played in the league for five years and a certified public accountant by profession, I believe I can make a positive contribution to this vital community organization.
My relevant qualifications include:
- Certified Public Accountant with 10 years of experience
- Current Team Manager for the U12 Riverside Rockets
- Volunteer coordinator for the annual tournament for the past three years
- Experience with nonprofit accounting and tax requirements
- Knowledge of sports league budgeting through previous volunteer work
If elected as Treasurer, my goals would be:
- Maintaining transparent financial reporting to all league families
- Finding ways to keep registration fees affordable while covering rising costs
- Developing a sustainable scholarship program for families with financial need
- Creating a long-term equipment replacement plan
- Improving the efficiency of payment processing for registrations
My children have benefited greatly from their participation in RYSL, and I see this role as an opportunity to give back to an organization that contributes so much to our youth.
I understand the time commitment involved and am prepared to attend monthly board meetings, manage financial records, and be present at league events. My flexible work schedule allows me to handle these responsibilities effectively.
Thank you for considering my candidacy. I look forward to the possibility of serving our soccer community.
Best regards,
Jennifer Nguyen
Phone: (951) 555-2468
Email: jennifer.nguyen@email.com
RYSL Team Affiliation: U12 Rockets, U10 Lightning*
13. Alumni Association Board
*Marcus Johnson
567 Graduate Lane
Durham, NC 27701
April 12, 2025
Nominating Committee
State University Alumni Association
Alumni Center, Box 5678
Raleigh, NC 27695
Subject: Letter of Intent for Alumni Board Position
Dear Alumni Association Nominating Committee,
It is with great enthusiasm that I submit my name for consideration for the open position on the State University Alumni Association Board of Directors.
As a proud 2010 graduate of the School of Business and a consistently engaged alumnus, I am eager to take my involvement to the next level by serving on the board.
My connection to State University includes:
- BS in Business Administration, Class of 2010
- President of the Triangle Area Alumni Chapter (2020-present)
- Annual donor at the Red and White Society level for eight consecutive years
- Volunteer career mentor for current students (2015-present)
- Regular attendee at homecoming and athletic events
Through my professional work as Marketing Director for a regional technology company, I have developed skills that would benefit the board:
- Strategic planning and program development
- Budget management for marketing campaigns
- Event planning and execution
- Digital communication strategies
- Partnership development with business community
My vision for the Alumni Association centers on:
- Creating more meaningful engagement opportunities for recent graduates
- Strengthening the career network between alumni and current students
- Expanding regional chapter activities beyond social events
- Increasing alumni giving through targeted affinity programs
- Leveraging technology to connect alumni worldwide
State University gave me the foundation for my personal and professional success, and serving on the Alumni Board would be a meaningful way to show my gratitude and help strengthen the institution for future generations.
Thank you for your consideration. I would be happy to provide any additional information or references that might be helpful in your decision-making process.
Go Wolfpack!
Marcus Johnson, ’10
Phone: (919) 555-8642
Email: marcus.johnson@email.com
LinkedIn: linkedin.com/in/marcusjohnson10*
14. Condominium Association Board
*Sophia Lee
Unit 507
Lakeview Towers Condominium
Seattle, WA 98101
April 12, 2025
Lakeview Towers Election Committee
100 Lakeshore Drive
Seattle, WA 98101
Subject: Letter of Intent for Condo Board Position
Dear Neighbors and Election Committee Members,
This letter confirms my intention to run for one of the open positions on the Lakeview Towers Condominium Association Board in the upcoming election.
As a resident-owner for the past six years, I have developed a deep appreciation for our community and a strong interest in contributing to its governance and continued improvement.
My background includes:
- Six years as a Lakeview Towers resident in Unit 507
- Professional experience as a civil engineer specializing in building systems
- Active participation in quarterly association meetings
- Member of the Building Aesthetics Committee for three years
- Regular volunteer for lobby and courtyard seasonal decorating
If elected to the board, my priorities would include:
- Thoughtful planning for our aging building’s maintenance needs
- Fair and transparent enforcement of association rules
- Careful management of our financial reserves
- Improved communication between the board and residents
- Creating more opportunities for community building among neighbors
Living in a condominium means balancing individual needs with collective responsibility. I believe my engineering background gives me valuable insight into building maintenance issues, while my collaborative work style would help build consensus on difficult decisions.
I am committed to attending all board meetings and putting in the time required to make informed decisions on behalf of our community. My schedule allows me to be available for emergency meetings when needed.
Thank you for considering my candidacy. I look forward to speaking with more neighbors about your concerns and ideas before the May 15th election.
Sincerely,
Sophia Lee
Phone: (206) 555-1357
Email: sophia.lee@email.com
Unit: 507*
15. Faith Community Leadership
*Michael Washington
123 Faith Avenue
Memphis, TN 38103
April 12, 2025
Nominating Committee
First Community Church
456 Worship Lane
Memphis, TN 38104
Subject: Letter of Intent for Church Council Position
Dear Nominating Committee Members,
With this letter, I would like to express my willingness to serve on the Church Council of First Community Church for the upcoming term.
As a member of this congregation for over fifteen years and a regular participant in various ministries, I feel called to contribute my time and talents to our church leadership.
My involvement at First Community Church includes:
- Youth Group Mentor (8 years)
- Sunday School Teacher for middle school class (5 years)
- Member of the Community Outreach Committee (3 years)
- Regular volunteer for the Food Pantry ministry
- Participant in two mission trips to assist with disaster relief
My professional experience as a high school counselor has given me skills in:
- Listening with empathy and understanding
- Mediating conflicts and building consensus
- Budget management and resource allocation
- Program development and evaluation
- Community partnership building
If selected to serve on the Council, I would focus on:
- Supporting programs that connect across generations within our church
- Expanding our outreach to new families in the community
- Ensuring responsible stewardship of church resources
- Helping create a welcoming environment for all who enter our doors
- Maintaining our church traditions while embracing positive change
I believe that church leadership is both a responsibility and a blessing. If chosen to serve, I would approach the role with prayer, dedication, and a commitment to the long-term health of our faith community.
Thank you for your prayerful consideration of my candidacy.
In faith and fellowship,
Michael Washington
Phone: (901) 555-2468
Email: michael.washington@email.com
Member since: 2010*
Wrap-up: Effective Letters of Candidacy
Creating a strong letter of intent for candidacy takes careful thought about who will read it and what they need to know. The 15 examples above show different approaches that work for various positions. Each letter follows a basic pattern but adds personal touches that make the candidate stand out.
When writing your own letter, start by clearly stating your intent and why you want the position. Then share your relevant background and skills that match what the role needs. Outline what you hope to achieve if selected. End with a thank you and your contact details.
A good letter of intent does more than just announce your candidacy. It gives readers a sense of who you are, what you value, and how you would approach the responsibilities of the position. Take time to customize your letter for the specific role and organization.
The right letter can open doors to leadership opportunities where you can make a real difference. Use these examples as starting points, but let your own voice and vision shine through in your final version.