Looking for an apartment can be tough. You want to stand out from other people who also want that same great place. A good offer letter can make all the difference.
Many landlords get lots of applications for their apartments. Your offer letter is your chance to show why you should be the one to get the keys. Read on to see how to write a letter that gets noticed.
Sample Offer Letters for Apartment
These sample letters will help you craft the perfect message to secure your dream apartment.
1. First-Time Renter Offer Letter
Subject: Apartment Application for 123 Main Street, Apt 4B
April 15, 2025
Mr. Robert Johnson
Johnson Property Management
456 Business Avenue
New York, NY 10001
Dear Mr. Johnson,
Thank you for showing me the beautiful apartment at 123 Main Street yesterday. I am very excited to submit my application for Apartment 4B.
As a first-time renter with steady income and excellent credit, I can assure you that I will treat your property with the utmost care. My monthly income of $4,500 easily meets your requirement of three times the monthly rent of $1,200.
I work as a full-time graphic designer at Creative Solutions, where I have been employed for the past three years. My job is stable, and I plan to stay in the area for at least the next five years.
The quiet neighborhood and the apartment’s proximity to my workplace make it perfect for my needs. I am ready to sign a one-year lease and can provide the security deposit and first month’s rent immediately upon approval.
References from my employer and personal contacts are attached to this application. They can vouch for my responsibility and reliability.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
Sarah Miller
Sarah Miller
(555) 123-4567
sarah.miller@email.com
2. Competitive Market Offer Letter
Subject: Eager Applicant for 789 Park Avenue, Unit 12C
April 15, 2025
Ms. Amanda Chen Cityview Properties 321 Real Estate Row Boston, MA 02108
Dear Ms. Chen,
The apartment at 789 Park Avenue, Unit 12C, has completely won me over. After viewing it yesterday, I am sending this letter along with my completed application.
I understand that Boston’s rental market is competitive right now. To show how serious I am about this apartment, I am willing to pay the asking monthly rent of $2,200 and can move in as early as May 1st if needed.
My background check will show a clean record, and my credit score is 780. I have been employed as a software engineer at Tech Innovations for five years with an annual salary of $95,000.
The apartment’s modern design, updated kitchen, and amazing city views are exactly what I have been searching for. The building’s security features and proximity to public transportation make it ideal for my lifestyle.
I am a quiet, clean tenant who works from home two days a week. You will find that I respect community rules and value keeping my living space in excellent condition.
My previous landlord can confirm that I always paid rent on time and maintained the property well during my four-year tenancy.
I hope to become your next reliable tenant and would be happy to answer any questions you might have.
Best regards,
David Park
David Park (617) 555-9876 davidpark@email.com
3. Pet Owner Offer Letter
Subject: Application for 456 Willow Lane with Pet Consideration
April 15, 2025
Mr. and Mrs. Garcia Sunshine Rentals 789 Landlord Lane Portland, OR 97204
Dear Mr. and Mrs. Garcia,
I am writing to express my strong interest in renting the one-bedroom apartment at 456 Willow Lane. The hardwood floors, spacious layout, and beautiful backyard caught my attention immediately during yesterday’s viewing.
I noticed your listing mentions pet consideration on a case-by-case basis. I would like to include my small dog, Max, as part of my application. Max is a 5-year-old Bichon Frise weighing 15 pounds. He is house-trained, quiet, and has lived in apartments his entire life.
Max has completed obedience training (certificate attached), is up-to-date on all vaccinations, and has never caused damage to any property. I take him for walks three times daily and make sure he gets plenty of exercise.
As for me, I have been a teacher at Portland Elementary School for eight years with an annual salary of $62,000. My credit score is 750, and I have excellent references from my current landlord where I’ve lived for three years.
I am happy to pay an additional pet deposit or monthly pet fee as required. You can meet Max in person if that would help with your decision.
Thank you for considering my application. I would make an excellent tenant who respects your property while providing a loving home for my well-behaved companion.
Warmly,
Jennifer Wilson
Jennifer Wilson (503) 555-1234 jwilson@email.com
4. Professional Couple Offer Letter
Subject: Rental Application for 567 Highland Avenue, Apartment 302
April 15, 2025
Highland Property Management 890 Business Center, Suite 200 Chicago, IL 60611
Dear Property Manager,
My husband and I are thrilled to submit our application for the two-bedroom apartment at 567 Highland Avenue. We viewed the property on April 14th and fell in love with the spacious rooms and modern amenities.
We are both professionals with stable careers. I work as a marketing manager at Global Brands, where I’ve been for six years. My husband is an accountant with Financial Partners and has been with the firm for eight years. Our combined annual income is $165,000, well above your requirement for tenants.
We are looking for a long-term home and would be interested in signing a two-year lease if possible. We have no pets, do not smoke, and have a track record of quiet, respectful living in our previous apartments.
The location is perfect for us as it’s halfway between both our workplaces. The building’s fitness center and secure parking are features we particularly value.
Our credit scores are 790 and 810, and we can provide excellent references from our current landlord, with whom we’ve rented for the past four years. We have never been late with a rent payment.
We are ready to provide the security deposit and first month’s rent immediately upon approval. We could move in by June 1st or sooner if the unit is available.
Thank you for considering our application. We look forward to the possibility of making your property our new home.
Respectfully,
Michael and Lisa Thompson
Michael and Lisa Thompson (312) 555-6789 thompsoncouple@email.com
5. Student Offer Letter
Subject: Apartment Application with Cosigner for 345 College View, Unit 7
April 15, 2025
Ms. Patricia Scott Campus Corner Properties 123 Management Street Austin, TX 78705
Dear Ms. Scott,
I am very interested in renting the studio apartment at 345 College View that I toured yesterday. As a junior at the University of Texas studying engineering, the apartment’s location just three blocks from campus would be perfect for me.
I understand that as a student with limited income, I may not meet all your standard rental requirements. However, my parents are willing to act as cosigners on my lease. They both have excellent credit scores above 800 and combined annual income of $130,000.
My father, James Brown, is a high school principal, and my mother, Susan Brown, works as a nurse at Austin General Hospital. They have owned their home for 18 years and have included their contact information and financial details with this application.
I receive a monthly allowance from my parents and also work part-time at the university library, earning about $800 per month. I maintain a 3.8 GPA and am a responsible person who values a quiet environment for studying.
I can provide references from my current dormitory resident advisor and my work supervisor, who can speak to my responsibility and reliability.
The apartment’s study nook and fast internet connection would be ideal for my academic needs. I plan to stay through graduation in May 2027, so a long-term rental arrangement would be my preference.
Thank you for considering my application. I would make a respectful and conscientious tenant.
Sincerely,
Tyler Brown
Tyler Brown (512) 555-2345 tybrown@utexas.edu
Cosigners: James and Susan Brown (512) 555-3456 jsbrown@email.com
6. Remote Worker Offer Letter
Subject: Application for 678 Tranquil Terrace, Apartment 5D
April 15, 2025
Mr. William Chang Peaceful Properties 456 Management Road Denver, CO 80202
Dear Mr. Chang,
I am excited to apply for the one-bedroom apartment at 678 Tranquil Terrace that I viewed on April 13th. The unit’s large windows, home office space, and peaceful neighborhood align perfectly with my needs as a full-time remote worker.
I have been employed as a content strategist with Digital Marketing Experts for four years. My company is based in San Francisco, but I work entirely remotely with a stable annual salary of $78,000. My employment is secure, as confirmed in the letter from my supervisor that I’ve attached.
Since I work from home, having a quiet, comfortable living space is extremely important to me. I was particularly drawn to the sound-proofed walls in your building and the dedicated home office nook in the apartment.
My credit score is 765, and I have saved enough to cover the security deposit, first month’s rent, and last month’s rent if required. I can provide excellent references from my current landlord, where I’ve lived for three years without any late payments or complaints.
As a remote worker, I’m home during the day but lead a quiet lifestyle. I don’t host parties and am respectful of neighbors. I have no pets and don’t smoke. My flexible schedule would also make me available for any maintenance needs during business hours.
I am looking for a place where I can settle for at least two years and would be interested in renewal options after the initial lease term.
Thank you for considering my application. I look forward to potentially making your property my new home office and living space.
Kind regards,
Rachel Green
Rachel Green (720) 555-8765 rachelgreen@email.com
7. Family with Children Offer Letter
Subject: Family Application for 123 Sunshine Avenue, 3-Bedroom Unit
April 15, 2025
Sunshine Family Properties 789 Leasing Lane Miami, FL 33101
Dear Property Management Team,
Our family of four fell in love with your three-bedroom apartment at 123 Sunshine Avenue during our tour last weekend. We are eager to submit our application and hope to make it our new home.
My wife and I have two children, ages 8 and 10, who attend Sunshine Elementary School just two blocks from your property. The proximity to their school and the nearby park make this location ideal for our family.
I work as a hospital administrator at Miami General with an annual salary of $85,000, while my wife is a part-time librarian earning $30,000 yearly. Our combined income easily meets your rental requirements. We both have credit scores above 750 and can provide proof of steady employment history.
We have rented our current three-bedroom home for five years and are moving because our landlord is selling the property. Our current landlord can confirm that we have always paid rent on time and have maintained the property in excellent condition.
We are a quiet family that values education and outdoor activities. The children are well-behaved, and we supervise them closely. We appreciate the family-friendly features of your property, including the secure entrance and fenced playground area.
We can provide the security deposit and first month’s rent immediately upon approval and would like to move in by June 1st, which would give our children time to settle before the new school year begins.
Thank you for considering our family for your apartment. We would treat your property with the same care and respect as if it were our own home.
Sincerely,
The Martinez Family
Carlos and Elena Martinez (305) 555-4321 martinez.family@email.com
8. Senior Citizen Offer Letter
Subject: Interest in Ground Floor Unit at 456 Peaceful Gardens
April 15, 2025
Ms. Diana Williams Golden Age Properties 789 Senior Living Lane Phoenix, AZ 85001
Dear Ms. Williams,
I am writing to express my strong interest in the ground-floor one-bedroom apartment at 456 Peaceful Gardens that I visited yesterday. As a 72-year-old retiree looking for a comfortable, accessible home, this unit meets all my needs perfectly.
After 40 years as a high school history teacher, I retired five years ago with a stable pension of $3,500 monthly and Social Security benefits of $1,800 monthly. My credit score is 820, and I have no outstanding debts. I can provide proof of my financial stability with bank statements showing substantial savings.
The single-level layout, walk-in shower, and wide doorways of your apartment would accommodate my mild mobility issues. The community’s proximity to the senior center, medical facilities, and grocery store would allow me to maintain my independence.
I have lived in my current apartment for 15 years, but the building now has too many stairs for me to navigate comfortably. My current landlord can verify that I have never missed a rent payment and have always kept my home in pristine condition.
I lead a quiet lifestyle, enjoy reading, and occasionally host my two grandchildren for weekend visits. I do not smoke, and I have no pets. I would be interested in a long-term rental arrangement as I hope to stay in my next home for many years.
Thank you for considering my application. I would be a respectful, reliable tenant who would take excellent care of your property.
With appreciation,
Margaret Johnson
Margaret Johnson (602) 555-7890 mjohnson@email.com
9. Self-Employed Applicant Offer Letter
Subject: Application for 789 Downtown Lofts, Unit 15
April 15, 2025
Urban Living Properties 456 City Center Seattle, WA 98101
Dear Leasing Manager,
I am excited to submit my application for the modern loft apartment at 789 Downtown Lofts. The open floor plan, large windows, and downtown location make it the perfect space for both my living and working needs.
As a self-employed graphic designer running my own business for the past seven years, I understand that my income verification looks different from traditional employees. To address this, I have attached my tax returns for the past three years showing an average annual income of $92,000, well above your requirement of three times the monthly rent.
I have also included bank statements from the past six months demonstrating consistent cash flow and savings that could cover rent for over a year if needed. My credit score is 775, and I have no outstanding loans except for a car payment that will be fully paid off in three months.
The apartment’s separate office nook would be perfect for my design studio, and the central location would make it easy to meet with local clients. I value a professional living space as I occasionally host client meetings at home.
My current landlord can confirm that I have rented my present apartment for four years with a perfect payment record and excellent property maintenance. I am looking to move to be closer to my main clients in downtown Seattle.
I don’t have pets, don’t smoke, and lead a fairly quiet lifestyle despite working in a creative field. I am interested in signing a lease for at least one year with the possibility of renewal.
Thank you for considering my application. I look forward to the opportunity to discuss how I can be an excellent tenant for your property.
Best regards,
Jason Kim
Jason Kim (206) 555-9876 jason@kimdesigns.com
10. Newly Married Couple Offer Letter
Subject: Application for 234 Newlywed Terrace, Apartment 7B
April 15, 2025
Mrs. Elizabeth Baker Family First Properties 567 Leasing Circle Nashville, TN 37203
Dear Mrs. Baker,
My husband and I were thrilled to view your two-bedroom apartment at 234 Newlywed Terrace yesterday. As a recently married couple looking to start our life together in a new home, your property checks all the boxes on our wishlist.
We were married three months ago and are currently living with family while searching for our first apartment together. The spacious kitchen, separate dining area, and second bedroom that could serve as a home office make your property ideal for our needs.
I work as a music producer at Nashville Sound Studios with an annual salary of $65,000, while my husband works as a teacher at Local High School earning $48,000 yearly. Our combined income easily meets your requirements, and we both have credit scores above 740.
Since this will be our first rental together, we can provide references from our employers and personal references who can speak to our responsibility and character. We also have parents who would be willing to co-sign if that would give you additional peace of mind.
We lead a quiet lifestyle, enjoy cooking at home, and spending time with close friends. We don’t smoke, have no pets, and plan to start a family in a few years, so we’re looking for a place where we can settle for at least 2-3 years.
The apartment’s location close to both our workplaces and in a family-friendly neighborhood makes it perfect for our current situation and future plans.
Thank you for considering our application. We would be thrilled to make your property our first home together as a married couple.
Warmly,
Emma and Jack Robinson
Emma and Jack Robinson (615) 555-6543 robinsonfamily@email.com
11. Military Personnel Offer Letter
Subject: Military Service Member Application for 567 Liberty Apartments, Unit 12
April 15, 2025
Veterans Welcome Properties 789 Freedom Drive San Diego, CA 92101
Dear Property Manager,
I am writing to express my interest in the two-bedroom apartment at 567 Liberty Apartments. As an active-duty Navy officer recently transferred to Naval Base San Diego, I am looking for a comfortable home close to base.
I have served in the Navy for eight years and currently hold the rank of Lieutenant with a secure monthly income of $6,200 including housing allowance. My military status provides me with stable employment, and I will be stationed in San Diego for at least the next three years.
The apartment’s location just 15 minutes from base would make my daily commute convenient. I particularly appreciate the security features of your building and the veteran-friendly community you’ve created.
I understand that you may have concerns about military tenants being deployed or transferred. While this is always a possibility in military service, my current assignment is non-deployable, and I would be able to provide 60 days’ notice in the unlikely event of an unexpected transfer.
My credit score is 760, and I have excellent rental history from my previous duty stations. I can provide references from two previous landlords who can confirm my reliability and property maintenance.
I lead a disciplined lifestyle, keep regular hours, and value a clean, orderly living space. I do not have pets and do not smoke. My girlfriend visits occasionally from out of state but would not be a permanent resident.
Thank you for considering my application. I would be proud to call your property my home during my service in San Diego.
Respectfully,
Lieutenant Michael Anderson, USN
Lt. Michael Anderson (619) 555-2468 m.anderson@navy.mil
12. Relocation Offer Letter
Subject: New City Resident Application for 890 Welcome Heights, Unit 5C
April 15, 2025
Ms. Janet Wilson Wilson Property Group 123 Real Estate Row Dallas, TX 75201
Dear Ms. Wilson,
I am reaching out regarding the two-bedroom apartment at 890 Welcome Heights that I virtually toured yesterday. As a professional relocating to Dallas for a new job opportunity, I am eager to secure housing before my move date of June 1st.
I have accepted a position as Marketing Director with Texas Innovations, where I will start on June 15th with an annual salary of $110,000. I have attached my offer letter and employment contract as verification. My current credit score is 785, and I have savings to cover six months of living expenses during my transition.
Although I am new to Dallas, I have a strong rental history in my current city of Atlanta, where I have rented the same apartment for five years. My current landlord can verify my perfect payment record and excellent care of the property. I would be happy to connect you with them via phone or email.
The apartment’s central location would make my commute to the downtown office convenient, and the building’s security features and amenities align perfectly with my lifestyle. I particularly appreciate the in-unit washer/dryer and fitness center.
To ease any concerns about renting to someone from out of state, I would be willing to pay an additional security deposit or the first two months’ rent upfront. I can also complete any application or verification processes remotely.
I am looking forward to becoming part of the Dallas community and would be a respectful, quiet tenant focused on my professional career. I do not have pets, do not smoke, and value a peaceful home environment.
Thank you for considering my application despite the unique circumstances of my relocation. I am available for a phone call or video chat to discuss any questions you might have.
Sincerely,
Sophia Rodriguez
Sophia Rodriguez (404) 555-9870 sophia.rodriguez@email.com
13. Young Professional Roommates Offer Letter
Subject: Roommate Application for 123 Friendship Lane, 2-Bedroom Unit
April 15, 2025
Urban Roommate Properties 456 Leasing Street San Francisco, CA 94107
Dear Leasing Team,
My roommate and I are excited to apply for the two-bedroom apartment at 123 Friendship Lane that we toured last weekend. As young professionals with stable jobs and compatible living styles, we believe we would be excellent tenants for your property.
I work as a software developer at Tech Solutions with an annual salary of $95,000, while my roommate works as a nurse at SF General Hospital earning $88,000 yearly. Our combined income easily exceeds your requirement of three times the monthly rent. We both have credit scores above 730 and can provide proof of employment.
We have been roommates for two years in our current apartment and are moving because our building is being converted to condominiums. Our current landlord can confirm that we have always paid rent on time and have maintained the property well.
We are both 27 years old and lead active professional lives. We are respectful of each other’s space and privacy and have established household routines that make our living arrangement harmonious. We occasionally host small dinner gatherings but are not party people.
The apartment’s split floor plan with bedrooms on opposite sides of the living area is perfect for our roommate situation. We also appreciate the two full bathrooms and ample closet space, which would minimize sharing conflicts.
We can provide the security deposit and first month’s rent immediately upon approval. We are looking for at least a one-year lease with the possibility of renewal, as we both plan to stay in our current jobs for the foreseeable future.
Thank you for considering our application. We would make reliable, respectful tenants who would take excellent care of your property.
Best regards,
Alex Chen and Jordan Taylor
Alex Chen (415) 555-1122 alex.chen@email.com
Jordan Taylor (415) 555-3344 jordan.taylor@email.com
14. Artist/Creative Professional Offer Letter
Subject: Creative Professional Application for 456 Bohemian Lofts, Studio 7
April 15, 2025
Ms. Gabriela Rivera Artistic Living Spaces 789 Creative Lane New Orleans, LA 70116
Dear Ms. Rivera,
The open studio loft at 456 Bohemian Lofts caught my eye immediately during yesterday’s viewing. As a professional photographer and digital artist, I am drawn to the north-facing windows, high ceilings, and open floor plan that would serve perfectly as both my living and creative space.
I understand that renting to artists sometimes raises concerns about property use and care. Please rest assured that my photography work is primarily digital, involving computer editing rather than any chemicals or materials that might damage the property. My equipment is compact, insured, and poses no risk to the space.
I have been running my photography business, Frame Perfect Studios, for six years with a stable annual income of $72,000, as verified by my tax returns and business bank statements. My credit score is 745, and I can provide references from clients and my current landlord.
The loft’s industrial aesthetic and artistic community align perfectly with my professional brand and personal style. I particularly appreciate the building’s history as a former textile factory and would honor that heritage in my care of the space.
My current studio apartment has served as both home and workspace for four years, and my landlord can confirm that I have maintained it in excellent condition. I am moving to seek more natural light and ceiling height for my portrait photography.
While I occasionally have clients visit for consultations, all actual photo shoots take place at external locations or professional studios that I rent separately. My home space is primarily for editing, business administration, and personal living.
Thank you for considering my application. I would bring both creative energy and professional responsibility to your unique property.
With appreciation,
Nathan Wright
Nathan Wright (504) 555-6789 nathan@frameperfectstudios.com
15. Recent Graduate Offer Letter
Subject: First Post-College Apartment Application for 789 Graduate Gardens, Unit 3
April 15, 2025
Graduate Housing Solutions 123 New Beginnings Road Chicago, IL 60614
Dear Property Manager,
I recently viewed your one-bedroom apartment at 789 Graduate Gardens and am excited to submit my application. As a recent college graduate starting my professional career, this apartment would be the perfect first step into adult life.
I graduated from the University of Chicago last month with a degree in finance and have accepted a position as a financial analyst at Chicago Banking Group starting on May 1st. My starting salary is $65,000, as confirmed by the offer letter I’ve attached to this application.
While my rental history is limited to college housing, I maintained an excellent record in university apartments for three years. My resident advisor and the university housing office can provide references regarding my responsibility and property care.
I understand that as a young tenant with limited rental history, you may have concerns. To address this, my parents are willing to co-sign the lease if needed. They have excellent credit scores (both above 800) and own their home outright. Their contact information is included with this application.
The apartment’s location just three miles from my new workplace would make for an easy commute, and the building’s amenities align perfectly with my lifestyle. I particularly appreciate the study nook where I can prepare for my upcoming financial certification exams.
I lead a quiet lifestyle focused on my career development, enjoy cooking at home, and value a clean living space. I do not have pets, do not smoke, and am not a party person. My goal is to establish a professional home base as I begin building my career.
Thank you for considering my application. I would make a responsible tenant who would treat your property with respect.
Sincerely,
Emily Chen
Emily Chen
(312) 555-9876
emily.chen@email.com
Conclusion: Effective Apartment Offer Letters
Writing a strong apartment offer letter can significantly increase your chances of securing your desired rental. Each letter should be tailored to your specific situation and highlight your strengths as a potential tenant. Whether you’re a student, professional, or retiree, presenting yourself clearly and positively can make all the difference.
Remember to include relevant financial information, rental history, and personal details that make you stand out. Be honest, polite, and show genuine interest in the property. With these sample letters as your guide, you’re now equipped to create your own compelling apartment offer letter that gets results.