Finding the right words to extend an internship offer can be challenging. The perfect offer letter needs to be professional yet welcoming, clear about expectations yet warm in tone. Many hiring managers and HR professionals struggle with this balance, often feeling stuck between too formal and too casual approaches.
Good news! This collection of 15 sample internship offer letters will give you plenty of options to customize for your organization. Each letter follows proper business format while showcasing different styles, from traditional corporate to startup casual. Continue reading to transform your hiring process with these ready-to-use templates.
Sample Offer Letters for Internship
Here are fifteen professionally crafted internship offer letters that you can adapt to your specific needs.
1. Standard Corporate Internship Offer
Subject: Internship Offer – Marketing Department
May 12, 2025
Ms. Jessica Chen 123 University Avenue Boston, MA 02115
Dear Ms. Chen,
We are pleased to offer you the position of Marketing Intern at ABC Corporation for the summer term of 2025. Your academic achievements and enthusiasm during the interview process have impressed our team greatly.
This internship will run from June 1, 2025, to August 31, 2025, with a weekly schedule of Monday through Thursday, 9:00 AM to 5:00 PM. You will receive a stipend of $3,000 per month plus transportation allowance.
Your responsibilities will include: – Assisting with social media campaign development – Analyzing marketing metrics and preparing reports – Supporting the creative team with market research – Participating in weekly marketing strategy meetings
You will report directly to Sarah Johnson, Marketing Director, who will serve as your mentor throughout the internship.
To accept this offer, please sign and return the enclosed agreement by May 20, 2025. Upon acceptance, you will receive an email with onboarding details and required documentation.
We look forward to welcoming you to our team and believe this experience will provide valuable insights into marketing careers.
Sincerely,
Thomas Williams Human Resources Manager ABC Corporation
Phone: (617) 555-1234 Email: t.williams@abccorp.com
2. Tech Startup Internship Offer
Subject: Join Our Development Team This Summer!
April 18, 2025
Raj Patel 456 Tech Drive San Francisco, CA 94107
Hey Raj,
Awesome news! The team at LaunchPad Tech loved your coding challenge and interview. We’d like to bring you on as a Software Development Intern this summer!
This paid internship ($25/hour) runs from May 15 to August 15, with flexible hours and two remote workdays per week. You’ll be working directly with our senior developers on actual projects that ship to customers—no coffee runs here!
What you’ll be doing: – Coding features for our mobile app – Participating in agile development cycles – Testing and debugging alongside our QA team – Learning modern development workflows
The coolest part? If things go well, there’s potential for this to turn into a part-time position during your final year of school and possibly a full-time role after graduation.
To accept, just reply to this email with “I’m in!” by April 25. We’ll then send over some paperwork and details about our onboarding process.
Looking forward to having you join our startup family!
Cheers,
Maya Rodriguez CTO & Co-founder LaunchPad Tech
maya@launchpadtech.io Cell: 415-555-9876
3. Legal Internship Offer Letter
Subject: Summer Associate Offer – Smith & Johnson Law Firm
March 30, 2025
Mr. Alexander Washington 789 Law School Lane New Haven, CT 06511
Dear Mr. Washington,
On behalf of Smith & Johnson Law Firm, we are pleased to extend an offer for the position of Summer Legal Associate at our Boston office. Your academic record and thoughtful responses during our interview series demonstrated the analytical skills we value.
This internship is scheduled from June 1 through August 15, 2025, with standard business hours of 8:30 AM to 5:30 PM, Monday through Friday. The position carries a weekly stipend of $1,500.
As a Summer Associate, you will: – Conduct legal research and prepare memoranda – Assist attorneys with case preparation and document review – Attend client meetings and court proceedings when appropriate – Draft basic legal documents under supervision
You will be assigned to our Corporate Law division under the supervision of Patricia Goldstein, Senior Partner, with rotational opportunities in other practice areas based on your interests and our needs.
This offer is contingent upon successful completion of a background check and conflicts screening. Please indicate your acceptance by signing the enclosed offer letter and returning it to our HR department by April 15, 2025.
We believe this internship will provide valuable practical experience to complement your legal education.
Respectfully,
Jonathan Smith, Esq. Managing Partner Smith & Johnson Law Firm
jsmith@sjlaw.com Tel: (617) 555-8901
4. Healthcare Internship Offer
Subject: Clinical Research Internship Offer
April 5, 2025
Taylor Johnson 234 Medical Center Road Chicago, IL 60612
Dear Taylor,
Congratulations! Metropolitan Hospital is happy to offer you a position as a Clinical Research Intern in our Cardiology Department for the summer of 2025.
Your internship will begin on June 1 and conclude on August 31, with a schedule of 32 hours per week (Monday-Thursday, 8:00 AM-4:00 PM). This position includes a stipend of $15 per hour and hospital cafeteria privileges.
During your time with us, you will: – Assist researchers with patient data collection – Help organize and analyze research findings – Observe clinical procedures when appropriate – Participate in weekly research team meetings – Support the preparation of research publications
Dr. Maria Sanchez will serve as your primary supervisor and mentor throughout this experience.
This position requires completion of HIPAA training and background checks before your start date. We will arrange these upon your acceptance.
To accept this opportunity, please complete and return the attached forms by April 20, 2025.
We look forward to having you join our healthcare team for what we hope will be a meaningful learning experience.
Warmly,
Robert Chen, PhD Director of Clinical Research Metropolitan Hospital
r.chen@metrohospital.org 312-555-4567
5. Nonprofit Organization Internship Offer
Subject: Community Outreach Internship Offer
April 12, 2025
Aisha Williams 567 Community Lane Atlanta, GA 30303
Dear Aisha,
We are thrilled to offer you the position of Community Outreach Intern at Global Helping Hands for the summer of 2025. Your passion for social justice and previous volunteer experience align perfectly with our mission.
This internship will run from May 15 to August 15, with a flexible 25-hour weekly schedule to accommodate summer courses. While this is an unpaid position, we provide a monthly transportation stipend of $200 and academic credit coordination with your university.
Your responsibilities will include: – Assisting with community event planning and execution – Helping develop outreach materials for underserved communities – Supporting our grant writing team with research – Managing social media content for community campaigns
You will work closely with our Community Engagement team, led by Marcus Johnson, who looks forward to mentoring you during this experience.
Please confirm your acceptance by signing and returning the attached form by April 25. Upon acceptance, we will schedule an orientation session to welcome you properly.
We believe your time with Global Helping Hands will provide valuable nonprofit experience while making a real difference in our community programs.
With appreciation,
Lisa Thompson Volunteer Coordinator Global Helping Hands
lthompson@ghh.org 404-555-7890
6. Finance Internship Offer Letter
Subject: Summer Analyst Internship Offer
March 25, 2025
David Kim 890 Finance Way New York, NY 10017
Dear Mr. Kim,
Following your impressive performance during our interview process, First Capital Partners is pleased to offer you a Summer Analyst Internship position in our Investment Banking division.
This 10-week program will run from June 5 to August 14, 2025, with hours typically from 8:00 AM to 6:00 PM, Monday through Friday. The position offers a competitive compensation package of $8,000 per month plus performance bonuses.
As a Summer Analyst, your responsibilities will include: – Conducting financial analysis and valuation modeling – Preparing client presentations and pitch materials – Participating in deal team meetings – Supporting due diligence processes
You will be assigned to the Consumer & Retail group under the guidance of Anthony Thompson, Vice President, who will oversee your development and performance evaluation.
This offer is contingent upon background verification and compliance with our confidentiality agreements. To formally accept, please sign the enclosed documents and return them to HR by April 10, 2025.
We believe this internship provides exceptional exposure to investment banking and look forward to your contributions this summer.
Regards,
Victoria Chang Director of Campus Recruitment First Capital Partners
v.chang@firstcapital.com 212-555-3456
7. Media and Communications Internship Offer
Subject: Production Intern Opportunity at Global Media Network
April 8, 2025
James Wilson 432 Media Street Los Angeles, CA 90028
Dear James,
Global Media Network is happy to offer you a Production Internship for our summer programming schedule. Your creative portfolio and enthusiasm during our discussions stood out among many applicants.
This internship runs for 12 weeks starting June 1, 2025, with a weekly schedule of Monday through Friday, 10:00 AM to 6:00 PM. You will receive a stipend of $18 per hour and eligibility for production credits on completed projects.
Your role will involve: – Assisting producers during live and taped segments – Supporting script development and research – Helping coordinate guest appearances and locations – Learning broadcasting equipment operation
You will report to Carlos Vasquez, Senior Producer, who will provide guidance and performance feedback throughout your internship.
To confirm your acceptance, please complete the attached paperwork by April 22, 2025. Upon acceptance, you will receive details about security clearance and orientation scheduling.
We believe this experience will provide valuable insight into television production and help build your media career.
Best regards,
Sophia Lee Talent Acquisition Manager Global Media Network
s.lee@globalmedia.com 323-555-6789
8. Environmental Science Internship Offer
Subject: Field Research Internship Opportunity
March 15, 2025
Olivia Martinez 765 Science Drive Portland, OR 97201
Dear Olivia,
The Pacific Environmental Research Center is pleased to offer you a Field Research Internship position for the summer of 2025. Your academic background in environmental science and previous fieldwork experience make you an excellent addition to our research team.
This internship will run from May 20 to August 20, with a variable schedule including some weekends for field expeditions. The position includes a monthly stipend of $2,200 plus field equipment allowance and transportation reimbursement for research-related travel.
Your responsibilities will include: – Assisting with water quality sampling and analysis – Collecting and processing field data – Supporting the development of research reports – Participating in community science education programs
You will work primarily with our Watershed Protection team led by Dr. Michael Chen, who will serve as your research mentor.
This position requires physical fitness for fieldwork and certification in First Aid/CPR, which we can help you obtain if needed. To accept this position, please sign and return the enclosed agreement by April 1, 2025.
We trust this experience will enhance your understanding of practical environmental research methods while contributing to important conservation work.
Sincerely,
Dr. Emily Johnson Research Director Pacific Environmental Research Center
ejohnson@perc.org 503-555-2345
9. Engineering Internship Offer
Subject: Summer Engineering Internship Offer
April 3, 2025
Miguel Rodriguez 321 Engineering Avenue Austin, TX 78712
Dear Miguel,
TechBuild Industries is excited to offer you a Mechanical Engineering Internship position for Summer 2025. Your academic achievements and hands-on project experience align well with our product development needs.
The internship period is June 1 to August 15, 2025, following a standard 40-hour work week (8:00 AM – 5:00 PM, Monday through Friday). This position offers compensation at $22 per hour with overtime eligibility for project-critical work.
During your internship, you will: – Support product design testing and validation – Assist with CAD modeling and documentation – Participate in engineering team problem-solving sessions – Help develop prototypes using our advanced manufacturing lab
You will be assigned to our Consumer Products division under the mentorship of David Anderson, Senior Design Engineer.
This offer is contingent upon completion of our standard background check. To accept, please sign and return the enclosed offer letter by April 20, 2025.
We believe this internship will provide valuable industry experience to complement your engineering education.
Best regards,
Jennifer Thompson Engineering Recruitment Specialist TechBuild Industries
j.thompson@techbuild.com 512-555-8901
10. Government Affairs Internship Offer
Subject: Summer Policy Internship Offer
March 20, 2025
Samuel Jackson 654 Government Plaza Washington, DC 20002
Dear Mr. Jackson,
The Office of Senator Maria Rodriguez is pleased to offer you a position as a Policy Intern for the summer session of 2025. Your academic background in political science and your thoughtful policy analysis during our interview process impressed our entire team.
This internship will run from June 1 to August 7, 2025, with office hours from 9:00 AM to 5:30 PM, Monday through Friday. While this is an unpaid position, we provide a monthly transportation stipend of $250 and can arrange for academic credit with your university.
Your responsibilities will include: – Researching policy issues relevant to pending legislation – Drafting constituent response letters – Attending committee hearings and preparing summaries – Assisting with community outreach events
You will work primarily with our Legislative Affairs team, supervised by Chief of Staff Robert Martinez, who will provide guidance throughout your internship.
Please confirm your acceptance by signing and returning the enclosed security clearance forms by April 10, 2025. Upon acceptance, we will schedule your orientation and background check procedures.
We believe this experience will provide valuable insight into the legislative process and public service.
Respectfully,
Amanda Johnson Director of Internship Programs Office of Senator Maria Rodriguez
amanda.johnson@rodriguez.senate.gov 202-555-1234
11. Marketing Agency Internship Offer
Subject: Creative Department Internship Offer
April 15, 2025
Emma Thompson 987 Creative Boulevard Miami, FL 33139
Dear Emma,
Spark Marketing Agency is thrilled to offer you a position as a Creative Content Intern for summer 2025. Your portfolio demonstrated outstanding creativity and your approach to our sample project showed the strategic thinking we value.
This internship runs from May 25 to August 20, 2025, with a schedule of Monday through Thursday, 9:30 AM to 5:30 PM. The position includes a stipend of $2,500 per month plus performance bonuses for concepts that get selected for client campaigns.
As part of our creative team, you will: – Assist with developing content for social media campaigns – Support brainstorming sessions for client pitches – Help create visual assets with our design team – Learn campaign analytics and performance measurement
You will work directly with Jordan Wilson, our Creative Director, who will mentor you throughout this experience.
This position requires signing our standard confidentiality agreement. To accept our offer, please complete and return the attached paperwork by April 30, 2025.
We look forward to having your fresh perspective on our creative team this summer!
Cheers,
Sophia Garcia Talent Manager Spark Marketing Agency
s.garcia@sparkmarketing.com 305-555-6789
12. Hospitality Management Internship Offer
Subject: Hotel Management Internship Opportunity
March 28, 2025
Daniel Lee 543 Hospitality Road Las Vegas, NV 89109
Dear Daniel,
Grand Plaza Hotels is pleased to offer you a Hotel Management Internship at our flagship Las Vegas location for Summer 2025. Your hospitality coursework and previous customer service experience make you an excellent candidate for this learning opportunity.
The internship will run from June 1 to August 31, 2025, with a rotating schedule of 32 hours per week including some evenings and weekends to experience all aspects of hotel operations. The position includes a monthly stipend of $2,000, staff meals during shifts, and discounted accommodation if needed.
Your rotational program will include: – Front desk operations and guest services – Event planning and banquet services – Revenue management and reservations – Hotel marketing and loyalty programs
Maria Gonzalez, our Assistant General Manager, will serve as your program coordinator and provide regular feedback on your progress.
This offer is contingent upon a background check and drug screening as per our company policy. To accept, please sign and return the enclosed agreement by April 15, 2025.
We believe this comprehensive exposure to luxury hospitality will provide valuable insights for your future career in hotel management.
Sincerely,
Richard Chen Director of Human Resources Grand Plaza Hotels
r.chen@grandplazahotels.com 702-555-3456
13. Architecture Firm Internship Offer
Subject: Architectural Intern Position – Summer 2025
April 10, 2025
Sophia Martinez 876 Design Avenue Seattle, WA 98101
Dear Ms. Martinez,
Williams & Associates Architecture is pleased to extend an offer for a Summer Architectural Intern position at our Seattle office. Your portfolio demonstrates strong design sensibility and technical skill that would benefit our current projects.
This internship will run from June 15 to September 15, 2025, with business hours from 9:00 AM to 6:00 PM, Monday through Friday. The position offers compensation of $24 per hour and includes transportation benefits.
As an Architectural Intern, you will: – Assist project teams with schematic design development – Create presentation materials and renderings – Participate in client meetings and site visits – Support the development of construction documents
You will work primarily with our Residential Design team under the mentorship of James Williams, Principal Architect, with opportunities to collaborate across different project types.
This offer is contingent upon verification of your ability to work in the United States. Please indicate your acceptance by signing and returning the enclosed letter by April 25, 2025.
We believe this internship will provide valuable industry experience to complement your architectural education.
Best regards,
Nicole Thompson HR Director Williams & Associates Architecture
n.thompson@williamsarch.com 206-555-7890
14. Research Laboratory Internship Offer
Subject: Summer Research Internship Offer
March 22, 2025
Hassan Ahmed 234 Science Park Berkeley, CA 94720
Dear Hassan,
The Advanced Materials Research Laboratory is pleased to offer you a Research Internship position for the summer of 2025. Your academic background in chemistry and previous laboratory experience make you an excellent candidate for our research team.
This internship will run from June 1 to August 31, 2025, with a schedule of 30 hours per week (Monday through Friday, flexible hours). The position includes a stipend of $3,000 per month and access to all laboratory resources and academic seminars.
Your research responsibilities will include: – Conducting experimental procedures under supervision – Collecting and analyzing research data – Assisting with the preparation of research publications – Participating in weekly research team meetings
You will work directly with Dr. Sarah Johnson, Principal Investigator, who will guide your research activities and provide mentorship.
This offer requires completion of laboratory safety training before your start date, which we will arrange upon your acceptance. To confirm your acceptance, please sign and return the enclosed agreement by April 8, 2025.
We believe this research experience will enhance your scientific skills and provide insight into professional laboratory settings.
Sincerely,
Dr. Michael Wong Laboratory Director Advanced Materials Research Laboratory
m.wong@amrl.org 510-555-2345
15. Human Resources Internship Offer
Subject: HR Department Internship Offer
April 5, 2025
Grace Miller 345 Business Circle Dallas, TX 75201
Dear Grace,
Global Enterprises is pleased to offer you a Human Resources Internship position for Summer 2025. Your academic focus on organizational psychology and your thoughtful responses during our interviews align well with our HR initiatives.
This internship will run from May 15 to August 15, 2025, with a standard schedule of Monday through Friday, 8:30 AM to 5:00 PM. The position offers a stipend of $20 per hour plus eligibility for our summer intern performance bonus program.
Your responsibilities will include: – Supporting recruitment and onboarding processes – Assisting with employee engagement initiatives – Helping organize training and development programs – Participating in HR policy research and development
You will be assigned to work with Jennifer Davis, HR Business Partner, who will provide guidance and mentorship throughout your internship.
This offer is contingent upon successful completion of a background check. To accept, please sign and return the enclosed offer letter by April 20, 2025.
We believe this experience will provide valuable insight into corporate HR functions and help build your professional skills.
Regards,
Robert Johnson Director of Human Resources Global Enterprises
r.johnson@globalenterprises.com 214-555-6789
Wrap-up: Offer Letters for Interns
These 15 sample offer letters showcase various approaches to welcoming interns across different industries. Each template can be customized to reflect your organization’s culture and the specific details of your internship program. Pay attention to the formatting, tone, and content structure as you adapt these letters for your needs.
A well-crafted offer letter serves as both a formal agreement and the first official welcome to your organization. Taking time to personalize your internship offers shows candidates that you value their potential contribution and sets a positive tone for their upcoming experience.
With these templates as your starting point, you can create professional and engaging offer letters that will help you secure top internship talent for your organization.