The path to buying your dream property starts with a strong offer letter. This crucial document sets the tone for negotiations and showcases your genuine interest in the property. A well-crafted offer letter can make all the difference between acceptance and rejection, especially in competitive markets where sellers receive multiple bids.
Your offer letter needs to balance professionalism with personal touch, clarity with detail, and enthusiasm with practicality. The following examples will guide you through different scenarios and approaches that can help you create an effective offer letter that stands out to property sellers.
Sample Offer Letters for Property Purchase
These sample letters showcase various styles and approaches to help you craft the perfect offer for your potential new home.
1. Standard Residential Property Offer
January 15, 2025
Thomas Jenkins
456 Maple Avenue
Portland, OR 97205
Subject: Offer to Purchase Property at 789 Pine Street, Portland, OR 97204
Dear Mr. Jenkins,
My name is Sarah Collins, and I am writing to express my interest in purchasing your property at 789 Pine Street, Portland. After viewing your home last weekend, I am thoroughly impressed by its charm, location, and excellent condition.
I would like to present a formal offer of $450,000 for the property, which aligns with recent comparable sales in the neighborhood. This offer includes all appliances and fixtures currently in the home.
My financing is already pre-approved through Pacific Northwest Bank, and I am ready to proceed with a 20% down payment. I can close within 30 days of offer acceptance and am flexible with the moving timeline to accommodate your needs.
Please find attached the pre-approval letter from my lender and a copy of the earnest money deposit check for $5,000 to demonstrate my serious intent.
Thank you for considering my offer. I look forward to your response and hope to call your wonderful house my home soon.
Sincerely,
Sarah Collins
Contact Information:
Phone: (503) 555-7890
Email: sarah.collins@email.com
2. Competitive Market Offer
February 20, 2025
Michael and Lisa Rodriguez
123 Sunset Boulevard
San Francisco, CA 94110
Subject: Offer for 456 Golden Gate Avenue
Dear Mr. and Mrs. Rodriguez,
My husband David and I are excited to submit our offer of $875,000 for your beautiful home at 456 Golden Gate Avenue.
Your thoughtfully renovated kitchen and south-facing garden caught our attention immediately. We can see ourselves hosting family gatherings in that welcoming space for many years to come.
Our offer stands $25,000 above asking price, reflecting both the current market value and our genuine desire for this specific property. We are prepared to:
- Make a 25% down payment
- Waive the inspection contingency
- Close in as few as 21 days
- Allow you to rent back the property for up to 60 days after closing at no cost
Our financing is solid, with pre-approval from Bay Area Credit Union for the full amount. We have included a $15,000 earnest money deposit to show our commitment.
Thank you for your consideration. We hope our offer reflects how much we value your home and our eagerness to make it our own.
Warmly,
Jennifer and David Chen
Contact Details:
Jennifer: (415) 555-1234 | jennifer.chen@email.com
David: (415) 555-5678 | david.chen@email.com
3. First-Time Homebuyer Offer
March 5, 2025
Pat Johnson
789 Oak Drive
Austin, TX 78704
Subject: Offer on 321 Bluebonnet Lane, Austin, TX 78702
Dear Ms. Johnson,
As first-time homebuyers, my partner Alex and I are thrilled to present our offer of $325,000 for your charming property on Bluebonnet Lane.
Your home represents exactly what we have been searching for—a well-maintained starter home in a friendly neighborhood with character and potential. The updated bathroom and cozy backyard deck particularly won us over.
While we may not have the largest budget on the market, we bring:
- Secure employment (both of us have worked at our companies for 5+ years)
- Clean credit histories (both scores above 780)
- A substantial down payment of 15%
- Flexibility on closing dates to match your preferred timeline
Our lender, Texas Homestead Bank, has provided the attached pre-approval letter confirming our financing readiness, and we are including an earnest money deposit of $3,000.
We would greatly appreciate your consideration of our offer. This home would be the foundation for our future together, and we would care for it with the same attention you clearly have.
Respectfully,
Taylor Williams and Alex Martinez
Contact Information:
Taylor: (512) 555-3456 | taylor.w@email.com
Alex: (512) 555-7890 | alex.m@email.com
4. Investment Property Purchase Offer
April 10, 2025
Robert Chang
550 Market Street
Chicago, IL 60611
Subject: Commercial Property Acquisition Proposal – 725 Michigan Avenue
Dear Mr. Chang,
Capital Growth Properties LLC is pleased to submit an offer of $1,250,000 for your commercial property at 725 Michigan Avenue.
Our analysis indicates strong potential for this location, particularly given the recent urban renewal projects in the surrounding blocks and the property’s excellent access to public transportation.
Our proposal includes:
- All-cash offer with no financing contingencies
- Quick closing timeline (15 business days)
- As-is purchase with no inspection requests
- $50,000 non-refundable earnest money deposit upon acceptance
As experienced commercial investors with a portfolio of similar properties throughout the Midwest, we can guarantee a smooth transaction process. Our team has completed over 30 similar acquisitions in the past five years without a single failed closing.
Please review the attached proof of funds and company portfolio. We are ready to move forward immediately upon acceptance.
Best regards,
Susan Park Director of Acquisitions Capital Growth Properties LLC
Business Contact:
Phone: (312) 555-9876
Email: acquisitions@capitalgrowth.com
Website: www.capitalgrowthproperties.com
5. Vacation Home Offer Letter
May 15, 2025
The Evans Family
890 Lakeview Drive
Tahoe City, CA 96145
Subject: Offer for Mountain Retreat at 123 Pinecrest Road
Dear Evans Family,
My family and I would like to extend an offer of $575,000 for your beautiful mountain home at 123 Pinecrest Road.
During our visit last month, we were captivated by the stone fireplace, the expansive deck with views of the lake, and the walking distance to hiking trails. As avid skiers and nature enthusiasts, we can think of no better place to create family memories across seasons.
Our offer includes:
- 30% down payment
- Flexible closing timeline to suit your needs
- Interest in purchasing select furniture pieces if available
- Standard contingencies for inspection and financing
We have secured pre-approval from Mountain States Credit Union, as detailed in the attached letter. Our earnest money deposit of $10,000 demonstrates our serious intent.
Should you accept our offer, you can rest assured your special retreat will be cherished by a family who values its unique character and natural setting.
With appreciation,
James and Katherine Wilson
Contact Information:
James: (650) 555-2468 | james.wilson@email.com
Katherine: (650) 555-1357 | katherine.wilson@email.com
6. Fixer-Upper Property Offer
June 8, 2025
Gregory Martinez
432 Highland Avenue
Detroit, MI 48201
Subject: Offer for Property at 567 Restoration Avenue
Dear Mr. Martinez,
Please accept my offer of $185,000 for the property at 567 Restoration Avenue.
As a licensed contractor specializing in historic home restoration, I immediately recognized the potential beneath the wear in this 1920s craftsman. The original woodwork, leaded glass windows, and layout are exactly what my next project calls for.
My offer details:
- Cash purchase with no financing contingency
- Shortened inspection period of 5 days
- Closing timeline of 14 days
- Earnest money deposit of $5,000
My business, Heritage Restoration Services, has successfully transformed similar properties in Midtown and Corktown over the past decade. My goal is to preserve the architectural integrity while bringing the home up to modern standards for energy efficiency and functionality.
The attached portfolio shows examples of my previous work and verification of funds. Thank you for considering my offer on this unique property.
Respectfully,
Carlos Mendez Owner, Heritage Restoration Services
Contact Details:
Cell: (313) 555-4321
Office: (313) 555-8765
Email: carlos@heritagedetroit.com
7. Multi-Family Building Purchase Offer
July 3, 2025
Victoria Chen
Managing Partner, Urban Property Holdings
789 Financial District
New York, NY 10005
Subject: Acquisition Offer for 234-236 Riverside Drive Apartments
Dear Ms. Chen,
Metroplex Real Estate Fund is pleased to present our offer of $4,750,000 for the 12-unit apartment building at 234-236 Riverside Drive.
Our analysis of the property, tenant profiles, and neighborhood development trends confirms this building aligns perfectly with our investment strategy of acquiring well-maintained multi-family properties in growing urban centers.
Our offer includes:
- 40% cash down payment
- Conventional financing for the balance (already secured)
- Preservation of all current tenant leases and rental rates for minimum 12 months
- 30-day inspection period with 45-day closing thereafter
- $100,000 earnest money deposit
Our management team has over 20 years of experience operating similar buildings throughout the metropolitan area, with a track record of high tenant satisfaction and property appreciation. We pride ourselves on responsible ownership and community integration.
The attached documents provide our proof of funds, lender commitment letter, and current property portfolio. We welcome any questions about our proposal or operational approach.
Thank you for your consideration,
Marcus Johnson Senior Investment Officer Metroplex Real Estate Fund
Corporate Contact Information:
Direct Line: (212) 555-0123
Assistant: (212) 555-0124
Email: m.johnson@metroplexfund.com
8. Rural Property/Land Purchase Offer
August 17, 2025
Samuel and Ruth Wilson
1267 County Road 8
Billings, MT 59101
Subject: Offer to Purchase 75-Acre Parcel at Eastbrook Valley
Dear Mr. and Mrs. Wilson,
After walking the boundaries of your Eastbrook Valley property last week, my wife and I would like to present our offer of $395,000 for the 75-acre parcel.
The natural springs, established tree line, and southern exposure make this land ideal for our planned small-scale organic farm. As third-generation farmers transitioning from conventional to organic methods, we appreciate the care you have taken with this land over the decades.
Our offer details:
- 35% down payment
- Farm Credit Services financing (pre-approval attached)
- Standard title search and survey contingencies
- Requested 60-day closing to align with sale of our current property
- $8,000 earnest money deposit
We understand this property has been in your family for generations and want to assure you that our intention is to build on its agricultural legacy with sustainable practices that honor the land.
If agreeable, we would welcome the opportunity to discuss water rights, access easements, and any historical knowledge of the property you might be willing to share.
With respect and appreciation,
Joseph and Mary Thompson
Contact Information:
Home: (406) 555-7612
Cell: (406) 555-8901
Email: thompson.family.farm@email.com
9. Luxury Home Purchase Offer
September 25, 2025
Elisabeth and Richard Montgomery
1800 Ocean Boulevard
Palm Beach, FL 33480
Subject: Acquiring The Palms Estate – 2150 Island Drive
Dear Mr. and Mrs. Montgomery,
Following our private viewing of your extraordinary residence at 2150 Island Drive, we are pleased to present our offer of $6,850,000.
The architectural significance of this Wallace Neff design, combined with your thoughtful updates and the unparalleled water views, represents a rare opportunity to acquire a true coastal landmark.
Our offer includes:
- 50% cash down payment
- Non-contingent financing through Private Banking Group
- Expedited closing capability (21 days)
- Acceptance of all high-end appliances, smart home systems, and the commissioned art installations in the atrium
- $250,000 earnest money deposit with an additional $250,000 to be deposited upon acceptance
As collectors of architecturally significant properties, we assure you that the provenance and integrity of the home will be maintained. Our track record includes the sensitive restoration of heritage properties in California and the Northeast.
The attached financial verification and reference letters should provide confidence in our capability to complete this transaction smoothly and discreetly.
With appreciation for your consideration,
William and Catherine Stanford
Private Contact Information:
Family Office: (561) 555-2468
Personal Assistant: Ms. Reynolds (561) 555-3579
Email: stanford.acquisitions@privateemail.com
10. Condominium Purchase Offer
October 8, 2025
Daniel Wong
120 Waterfront Plaza, Unit 45
Seattle, WA 98101
Subject: Offer for Unit 52 at Waterfront Plaza
Dear Mr. Wong,
Having recently toured Unit 52 at Waterfront Plaza, I am excited to present my offer of $625,000 for your condominium.
As someone who works remotely for a tech company, the floor-to-ceiling windows with views of Elliott Bay would make for an inspiring home office. The building’s amenities, particularly the co-working space and fitness center, perfectly complement my lifestyle.
My offer includes:
- 20% down payment
- Conventional financing with Puget Sound Mortgage (pre-approval attached)
- Standard inspection contingency with 7-day window
- Flexible closing timeline to accommodate your schedule
- $10,000 earnest money deposit
The condo association has already provided me with their financial documents and bylaws, which I have reviewed and accepted. I understand there are no special assessments pending.
As a single professional with no pets who travels frequently, I would be a quiet and responsible neighbor within the community you have enjoyed.
Thank you for considering my offer,
Rachel Kim
Contact Information:
Mobile: (206) 555-9876
Email: rachel.kim@email.com
LinkedIn: linkedin.com/in/rachelkim
11. Distressed Property Offer
November 12, 2025
Bank of Financial Recovery
Attn: REO Department
500 Corporate Plaza
Phoenix, AZ 85004
Subject: Cash Offer for Foreclosure Property at 789 Desert View Road
To Whom It May Concern:
This letter constitutes a formal cash offer of $210,000 for the bank-owned property at 789 Desert View Road, Phoenix, AZ 85032.
Having thoroughly inspected the property in its current condition, I fully understand the extent of deferred maintenance and necessary repairs. As an experienced real estate investor specializing in property rehabilitation, I am prepared to:
- Purchase with cash (proof of funds attached)
- Accept the property entirely as-is
- Close within 10 business days
- Provide an earnest money deposit of $10,000 today
My track record includes the successful renovation of 17 similar properties in Maricopa County over the past five years, all of which have contributed positively to neighborhood stabilization and property values.
Should you accept this offer, I will work with your designated representatives to expedite all paperwork and facilitate a smooth transaction, reducing carrying costs for your institution.
Thank you for your consideration,
Alejandro Vasquez Southwest Property Rehabilitation
Business Contact:
Office: (602) 555-1234
Cell: (602) 555-5678
Email: alex@southwestrehab.com
12. New Construction Home Offer
December 7, 2025
Pinnacle Homes Development
Attn: Sales Director
345 Builder’s Way
Raleigh, NC 27601
Subject: Purchase Offer for Lot 27 in Oakridge Estates
Dear Pinnacle Homes Team,
After touring your model homes and reviewing the available floor plans, my husband and I would like to submit an offer to purchase a new construction home on Lot 27 in Oakridge Estates.
We are particularly interested in the Magnolia floor plan (2,400 sq ft) with the following specifications:
- Elevation C with stone accent facade
- Extended kitchen island option
- Bonus room conversion to home office
- Premium lot premium included in base price of $485,000
Our total offer amounts to $515,000, accounting for the base price plus our selected upgrades. We understand that construction would begin approximately 45 days after contract, with an estimated completion date of 6 months thereafter.
Our offer includes:
- 5% earnest money deposit ($25,750)
- Pre-approval from Southern Trust Mortgage for conventional financing
- Acceptance of your standard new home warranty
- Request for weekly construction updates
As first-time new construction buyers, we are excited about the opportunity to customize our dream home and would appreciate your guidance through this process.
Thank you for considering our offer,
Laura and Mark Thompson
Contact Information:
Laura: (919) 555-8642 | laura.thompson@email.com
Mark: (919) 555-7531 | mark.thompson@email.com
13. Historic Property Offer Letter
January 22, 2025
Historical Society of Charleston
Board of Trustees
142 Meeting Street
Charleston, SC 29401
Subject: Acquisition Proposal for the Harper House at 56 Church Street
Distinguished Board Members,
After careful consideration and research, I am pleased to present my offer of $975,000 for the Harper House at 56 Church Street.
As an architectural historian and preservationist who has restored four properties listed on the National Register, I approach this opportunity with both enthusiasm and reverence. The Georgian details, original heart pine floors, and hand-carved mantels represent craftsmanship that deserves meticulous stewardship.
My proposal includes:
- Full asking price with 40% down payment
- Commitment to a historically accurate restoration
- Agreement to maintain public access during annual Historic Homes Tour
- Acceptance of all preservation easements currently in place
- $25,000 earnest money deposit
Additionally, I have secured preliminary approval from Historic Charleston Foundation for matching grants related to the exterior restoration work.
My restoration plan, credentials, portfolio of past projects, and financial verification are attached for your review. I welcome the opportunity to present my vision to your board in person.
With appreciation for your consideration and shared commitment to historic preservation,
Dr. Eleanor Prescott
Professional Contact:
Office: (843) 555-6789
Mobile: (843) 555-1234
Email: dr.prescott@heritagerestoration.org
14. Home Purchase with Rent-Back Agreement
February 15, 2025
The Garcia Family
475 Sycamore Lane
Denver, CO 80202
Subject: Offer for 475 Sycamore Lane with Flexible Occupancy Terms
Dear Garcia Family,
We are thrilled to present our offer of $550,000 for your lovely home at 475 Sycamore Lane.
During our showing last weekend, we were immediately drawn to the thoughtful renovations, south-facing kitchen, and the established garden that clearly shows years of care. Your home perfectly fits our family needs while maintaining the character we value.
Understanding your need for flexibility as you wait for your new home to be completed, our offer includes:
- Full asking price
- Standard inspection contingency
- 30-day closing timeline
- Rent-back agreement allowing you to stay in the home for up to 90 days after closing at $1,500 per month
- $15,000 earnest money deposit
Our financing is secured through Rocky Mountain Credit Union with 25% down payment, as confirmed in the attached pre-approval letter.
We hope this arrangement provides you the peace of mind to transition smoothly while allowing us to secure our new family home.
Thank you for considering our offer,
Nathan and Sophie Parker
Contact Information:
Nathan: (720) 555-4321 | nathan.parker@email.com
Sophie: (720) 555-8765 | sophie.parker@email.com
15. International Buyer Property Offer
March 10, 2025
Patricia Reynolds
c/o Coastal Luxury Properties
890 Ocean Drive
Miami, FL 33139
Subject: International Purchase Offer for Penthouse 12A, Azure Towers
Dear Ms. Reynolds,
Following my virtual tour and subsequent in-person visit last month, I am pleased to submit my offer of $3,250,000 for Penthouse 12A at Azure Towers.
The panoramic ocean views, smart home integration, and proximity to both cultural venues and international business centers make this property an ideal pied-Ã -terre for my frequent visits to Miami.
As an international buyer based in London, I offer:
- 65% cash payment
- Financing through International Banking Group for the balance
- Willingness to expedite closing (can complete within 21 days)
- Acceptance of all furnishings at the currently negotiated price
- $100,000 earnest money deposit via international wire transfer
My legal team at Global Acquisition Services is experienced in international real estate transactions and will work closely with your representatives to ensure smooth documentation and compliance with all FIRPTA requirements.
The attached financial portfolio and reference letter from my private banker should provide verification of my capability to complete this transaction.
Thank you for your consideration,
Dr. Amara Okafor Chief Executive Officer Okafor Global Investments
International Contact Information:
London Office: +44 20 7946 0001
U.S. Mobile: (305) 555-9876
Email: a.okafor@okaforglobal.com
U.S. Legal Representative: James Wilson, Esq. (305) 555-4567
Wrapping Up: Effective Offer Letters
Creating a compelling offer letter requires understanding both the financial and emotional aspects of a property transaction. The samples provided showcase how to present your case effectively across different property types and market conditions.
A successful offer letter clearly communicates your financial readiness while also connecting with the seller on a personal level. By balancing these elements appropriately, you can craft an offer that stands out even in competitive situations.
Each property purchase presents unique circumstances, so adapt these templates to your specific situation. Pay attention to local market customs, property-specific considerations, and seller priorities when drafting your letter.
With the right approach, your offer letter can become a powerful tool in securing your desired property and starting the next chapter of your real estate journey.