Getting people together takes skill and thoughtfulness. The right words can make the difference between a “yes” and a “no” from your guests. A well-written invitation letter shows care and consideration while giving your guests the details they need to plan ahead.
Want to make your next gathering special right from the start? These sample invitation letters will help you find the perfect way to ask friends, family, or colleagues to join you for any occasion. Each one offers a different approach you can adapt to fit your style and situation.
Sample Letters of Invitation to Get-Together
Here are 15 different invitation letters to help you bring people together for various occasions.
1. Casual Weekend Barbecue
*Dear Marcus and Sarah,
Hope you’re doing great! The spring weather has been absolutely perfect, and it got me thinking about good food and better company. Would you like to join us for a relaxed backyard barbecue next Saturday, May 4th?
We’re planning to fire up the grill around 4 PM and spend the evening enjoying some tasty food, refreshing drinks, and laid-back conversation. Nothing fancy – just comfortable clothes, hungry appetites, and friendly faces. The kids are welcome too. We’ll have plenty of activities to keep them entertained.
Our address is 1234 Maple Street, and there’s plenty of parking on both sides of the road. Please let us know if you can make it by Wednesday so we can prepare enough food for everyone. Also, let us know if you have any dietary preferences we should keep in mind.
Looking forward to seeing you both!
Best wishes,
David and Lisa
Phone: 555-0123*
2. Family Reunion Planning Meeting
*Dear Johnson Family Members,
As the summer draws closer, the time has come to start planning our annual family reunion. To make this year’s gathering even more special, we’d like to invite you to a planning meeting at our house on Sunday, June 2nd, at 2 PM.
The main goal is to discuss potential dates, locations, and activities for the reunion. Your input will be valuable in making sure the event works for everyone. We’ll also talk about setting up committees for food, entertainment, and logistics.
Light refreshments and snacks will be served during the meeting. We’ve set aside three hours for discussion, but feel free to stay longer if you’d like to catch up with everyone. Having the whole family involved in the planning will make this year’s reunion truly memorable.
Please RSVP by May 25th so we can arrange seating and refreshments accordingly. You can reach me at 555-0456 or reply to this email.
Warmly,
Aunt Patricia
1234 Oak Avenue*
3. Birthday Dinner Party
*Dear Friends,
Turning 40 feels like the perfect excuse to gather my favorite people for an evening of celebration! You’re invited to join me for dinner and drinks on Saturday, July 13th, at 7 PM.
The party will be held at Luigi’s Italian Restaurant in their private dining room. The address is 567 Main Street, downtown. They’re known for their amazing pasta dishes and cozy atmosphere – perfect for a night of good conversation and laughter.
We’ll have a special menu prepared, including vegetarian options. The restaurant has a full bar, and we’ll start with a champagne toast. Dress code is smart casual, so you can feel comfortable while looking festive.
No gifts necessary – your presence is all that’s needed to make this milestone birthday special. However, your favorite stories and memories from our years of friendship are always welcome!
Please let me know if you can attend by July 1st. You can text me at 555-0789 or email me. Also, please mention any dietary restrictions so we can make sure everyone enjoys the meal.
Can’t wait to celebrate with you!
Best regards,
Michael*
4. Book Club Launch Meeting
*Dear Book Lovers,
Reading becomes even more enjoyable when shared with others. That’s why we’re starting a neighborhood book club, and you’re invited to our first meeting on Thursday, August 8th, at 6:30 PM.
The gathering will take place at my home library, where we’ll have comfortable seating and plenty of tea, coffee, and light snacks. My address is 890 Cedar Lane, just two blocks from the community center. Parking is available in the driveway and along the street.
During this first meeting, we’ll choose our reading list for the next six months, set up a meeting schedule that works for everyone, and discuss how we’d like to structure our discussions. Feel free to bring book suggestions. We’re looking to include various genres to keep our readings fresh and interesting.
To help break the ice, please bring your current favorite book or one that has greatly influenced you. We’ll spend some time sharing what makes these books special to us.
Please RSVP by August 1st using the group chat or calling 555-0321. Let me know if you need directions or have any questions about the club format.
Looking forward to starting this literary journey together!
Happy reading,
Rachel Thompson*
5. Monthly Game Night Revival
*Dear Friends and Neighbors,
Before social media took over our evenings, we used to have the most amazing game nights. Let’s bring back those fun times! You’re invited to join us for the revival of our monthly game night on Friday, September 6th, starting at 7 PM sharp.
We’ve cleared out the basement and set up several gaming stations. There will be board games, card games, and even that old Nintendo console everyone loved. Bring your favorite games too – the more options, the better!
The plan is to rotate between different games throughout the evening so everyone gets a chance to play their favorites. We’ll have plenty of snacks, sodas, and adult beverages available. Feel free to bring any special treats you’d like to share.
Location remains the same as before – 432 Pine Street. The side door will be open, so head straight to the basement when you arrive. We’ve added extra lighting and comfortable seating since last time.
Please text 555-0654 to let us know if you can make it. Also, mention which games you might bring so we don’t end up with duplicates. We’re hoping to make this a regular monthly event again if enough people are interested.
Let’s recreate those legendary game nights!
Cheers,
The Andersons*
6. Garden Club Tea Party
*Dear Garden Enthusiasts,
Spring has blessed us with beautiful blooms, making it the perfect time for our annual Garden Club Tea Party. Please join us on Saturday, May 11th, from 3 PM to 6 PM, for an afternoon of tea, treats, and garden talk.
This year’s gathering will be hosted in my newly renovated sunroom and garden at 765 Magnolia Drive. The spring collection of roses is particularly stunning right now, and the herb garden is thriving. We’ll have a guided tour of the different garden sections, sharing tips and tricks for maintaining healthy plants.
The menu includes various teas from around the globe, homemade scones, finger sandwiches, and fresh treats made with herbs from the garden. Please mention any dietary restrictions when you RSVP so we can accommodate everyone’s needs.
Wear comfortable shoes for the garden tour, and feel free to bring along any plant cuttings you’d like to share with other members. We’ll have a plant exchange table set up near the greenhouse.
RSVP by May 4th to 555-0987 or through our garden club email. Limited to 20 guests to ensure everyone can participate comfortably in the activities.
Yours in gardening,
Susan Miller Garden Club Coordinator*
7. Neighborhood Watch Potluck
*Dear Neighbors,
As we strengthen our community bonds, the Neighborhood Watch Committee cordially invites you to our seasonal potluck dinner on Wednesday, July 24th, at 6 PM, in the Community Center on 543 Elm Street.
Beyond sharing a meal, this gathering gives us a chance to discuss recent community developments, welcome new neighbors, and update our safety protocols. The police community liaison officer will join us briefly to share some summer safety tips.
Please bring your signature dish to share – enough for 8-10 people. We’ll provide plates, utensils, and beverages. To avoid duplicates and ensure a good variety, please note what you’ll bring when you RSVP. We’ll maintain a running list on the community board.
The Community Center has plenty of parking, and we’ve arranged for extra lighting in the parking lot for when the event ends. Feel free to bring your children – we’ll have a supervised activity corner set up for them.
RSVP by July 17th through the neighborhood app or call 555-0234. Please include the number of people attending and your potluck contribution.
Together for a safer community,
The Neighborhood Watch Committee*
8. High School Reunion Planning
*Dear Class of 2000,
Twenty-five years have passed since we walked the halls of Roosevelt High, and it’s time to plan our reunion! Join us for a planning meeting on Sunday, October 13th, at 2 PM at the Golden Cup Coffee Shop, 876 Market Street.
We need your creative ideas to make this reunion special. During this meeting, we’ll pick a date, venue, and theme for the main event. We’ll also form committees for various tasks like locating classmates, organizing entertainment, and handling decorations.
The coffee shop has reserved their conference room for us, providing a casual atmosphere for brainstorming. Coffee and light refreshments will be available. We expect the meeting to last about two hours.
Bring any memorabilia you’d like to share – yearbooks, photos, or other mementos. These might inspire ideas for the reunion theme or decorations.
Please confirm your attendance by October 6th through our class Facebook group or by texting 555-0567. If you can’t attend but want to help with planning, let us know your areas of interest.
Go Tigers!
Your Reunion Planning Committee*
9. Monthly Cooking Club Meeting
*Dear Food Lovers,
Your taste buds are invited to another exciting session of our Monthly Cooking Club! This time, we’re exploring Mediterranean cuisine on Saturday, August 17th, from 4 PM to 8 PM.
The kitchen at 234 Walnut Avenue is ready for our culinary adventure. We’ll prepare a complete Mediterranean feast, learning authentic techniques and recipes passed down through generations. The menu includes fresh hummus, grilled vegetables, seafood paella, and baklava for dessert.
All ingredients will be provided, but please bring your favorite apron and any special knives you prefer to use. We have limited counter space, so we’re keeping the group to 8 people maximum. The participation fee is $25 to cover ingredients.
After cooking, we’ll sit down together to enjoy our creations with some paired wines. Feel free to bring your favorite bottle to share if you’d like.
Please RSVP by August 10th by calling 555-0890. Let us know about any food allergies or dietary restrictions when you register.
Happy cooking,
Chef Maria*
10. Photography Club Field Trip
*Dear Photography Enthusiasts,
As autumn paints our local landscapes with vibrant colors, the Photography Club invites you to join our sunrise photo shoot at Crystal Lake on Saturday, October 5th. We’ll meet at the main parking lot at 5:30 AM sharp.
This location offers countless photography opportunities – from misty lake views to wildlife and fall foliage. Our club’s experienced members will share tips on capturing the golden hour light and working with changing weather conditions.
Bring your camera equipment, tripod, and any filters you use. Dress in warm, layered clothing and comfortable walking shoes. We’ll be walking about two miles along mostly flat terrain. Don’t forget water and snacks!
After the shoot, we’ll gather at the Lake View Café around 9 AM to warm up, share our best shots, and discuss techniques over breakfast. The café has agreed to reserve their back room for our group.
RSVP by October 1st through our club website or call 555-0432. Please indicate if you’ll join us for breakfast so we can update the café reservation.
Keep clicking,
The Photography Club Board*
11. Home Brewing Workshop
*Dear Beer Enthusiasts,
Ready to learn the secrets of craft beer making? You’re invited to our home brewing workshop on Sunday, September 15th, from 1 PM to 5 PM at The Garage Brewery, 654 Industrial Lane.
This hands-on session will guide you through the entire brewing process. We’ll cover equipment basics, ingredient selection, brewing techniques, and proper sanitization. By the end of the workshop, you’ll understand how to start your own home brewing setup.
The class size is limited to 12 participants to ensure everyone gets personal attention. All materials and equipment will be provided, along with detailed handouts to take home. We’ll also sample different styles of home-brewed beer to understand the results of various techniques.
Please wear closed-toe shoes and comfortable clothes that can get wet. Must be 21 or older to participate. The workshop fee is $45, which includes materials and tasting samples.
Register by September 8th by calling 555-0765 or through our website. Payment is required to hold your spot.
Cheers to great beer!
Master Brewer Tom*
12. Monthly Movie Club Screening
*Dear Cinema Lovers,
The Monthly Movie Club presents our next screening event on Friday, November 8th, at 7 PM. This month’s selection is a restored version of a classic film noir, chosen by member vote.
Join us at 987 Sunset Boulevard, where we’ve transformed the basement into a cozy home theater. We have comfortable seating for 15 people, a high-definition projector, and a premium sound system for the ultimate viewing experience.
Before the film, we’ll have a brief introduction about its historical context and significance. After the screening, stay for our traditional discussion session over wine and cheese. These conversations often become the highlight of our evenings!
The movie runs for 110 minutes. We’ll provide drinks and snacks, but feel free to bring your favorite movie treats to share. As always, phones should be silenced during the screening.
Please RSVP by November 5th via email or call 555-0543. A $5 contribution helps cover refreshments and equipment maintenance.
See you at the movies!
Film Club Committee*
13. Crafting Circle Gathering
*Dear Creative Spirits,
The change of seasons brings fresh inspiration, and what better way to channel it than with our monthly crafting circle? Join us on Tuesday, September 24th, from 6:30 PM to 9:30 PM for an evening of creativity and conversation.
This month’s gathering will be at the Craft Corner Studio, 345 Rainbow Road. We’ll focus on autumn-themed projects, but feel free to bring any ongoing work. The studio provides excellent lighting and plenty of table space for everyone.
Basic supplies will be available, including various papers, ribbons, and adhesives. If your project requires specific materials, please bring them along. We’ll also have our supply swap table set up – bring any craft supplies you’d like to trade!
Light refreshments will be served, but you’re welcome to bring your favorite snacks to share. The studio has a small kitchenette where we can make tea and coffee.
RSVP by September 20th through our group chat or call 555-0321. Please mention if you need any specific table space or power outlets for your project.
Create with joy,
The Crafting Circle Team*
14. Weekend Hiking Group
*Dear Nature Lovers,
The air is crisp and clear – perfect conditions for our next group hike! You’re invited to join us on Saturday, October 19th, for a moderate 5-mile trek through Pine Valley Trail.
We’ll meet at the Pine Valley Trailhead parking lot at 8 AM sharp. The hike typically takes about 3-4 hours, including stops for rest, photography, and nature observation. Our route includes some gentle elevation changes and stunning viewpoints.
Please bring:
- Plenty of water
- Trail snacks
- Weather-appropriate clothing
- Sturdy hiking shoes
- Sun protection
- Basic first aid supplies
The group will stay together throughout the hike, with experienced members leading and bringing up the rear. We’ll take regular breaks and adjust our pace to accommodate everyone.
RSVP by October 16th through our hiking group app or call 555-0234. The hike will proceed rain or shine unless severe weather is forecast.
Happy trails,
The Weekend Warriors Hiking Group*
15. DIY Workshop Series
*Dear Home Improvement Enthusiasts,
Kick off our new DIY Workshop Series with our first session on basic home repairs! The workshop will take place on Saturday, August 31st, from 10 AM to 2 PM at the Community Workshop Space, 789 Builder’s Lane.
During this hands-on session, you’ll learn essential skills like:
- Fixing leaky faucets
- Patching drywall
- Basic electrical safety
- Unclogging drains
- Common tool usage
All tools and materials will be provided. We have workstations set up for pairs, so you can practice these skills with a partner. Our experienced instructors will guide you through each repair scenario.
Wear comfortable clothes that can get dirty, and bring work gloves if you have them. We’ll provide safety equipment, including goggles and dust masks. Light refreshments and water will be available throughout the session.
Space is limited to 16 participants to ensure proper instruction. The workshop fee is $35, covering all materials and a take-home reference guide.
Register by August 24th at the Community Center or call 555-0876. Payment secures your spot.
Build on!
The DIY Workshop Team*
Wrapping Up
A great invitation sets the tone for your gathering while giving guests the information they need. Whether you’re planning something formal or casual, take time to think about your guests and what details will matter most to them. Add your personal touch to make the invitation special, but always keep the essential information clear and easy to find.
These examples serve as starting points – feel free to mix elements from different letters or adapt the language to match your style. The key is staying genuine and considerate of your guests’ needs. With the right invitation, you’ll be one step closer to hosting a memorable get-together.