Parents often need to write withdrawal letters to private schools for many reasons. A well-written letter sets the right tone and helps maintain good relationships with the school administration. These letters also create proper documentation of the withdrawal request.
Reading through different examples of withdrawal letters can make writing your own much easier. Here are 15 carefully crafted sample letters that show various approaches to withdrawing your child from private school. Each one addresses different situations while keeping a respectful and professional tone.
Sample Letters of Withdrawal from Private School
Below are sample letters you can use as guides when writing your own withdrawal letter.
1. Basic Withdrawal Letter Due to Relocation
Subject: Withdrawal of Sarah Johnson from St. Mary’s Academy
Dear Principal Thompson,
Please accept this letter as formal notice of withdrawal for my daughter, Sarah Johnson, from St. Mary’s Academy effective December 20, 2025. Sarah is currently enrolled in Grade 4 under Ms. Williams.
My family will relocate to Boston due to a job transfer. While this decision brings mixed emotions, we must withdraw Sarah from St. Mary’s Academy. During her three years here, Sarah has grown tremendously thanks to the dedication of her teachers and the supportive school community.
We especially appreciate Ms. Williams’s guidance this year. Her teaching style brought out Sarah’s love for science, and we’ve seen remarkable progress in her academic confidence. The after-school robotics club has been another highlight of Sarah’s experience.
Please let us know what steps we need to take to complete the withdrawal process. We would appreciate having Sarah’s academic records sent to her new school. The address and contact details are attached to this letter.
Thank you for providing Sarah with an excellent education. We will miss being part of the St. Mary’s community.
Sincerely,
Michael Johnson
Parent of Sarah Johnson (Grade 4)
Contact: 555-0123
Email: mjohnson@email.com
2. Withdrawal Due to Financial Circumstances
Subject: Student Withdrawal Notice – David Martinez
Dear Dr. Roberts,
This letter serves as official notice that my son, David Martinez, will withdraw from Riverside Preparatory School at the end of this semester. David is currently in Grade 9, homeroom 9B, under Mr. Anderson.
Recent changes in our family’s financial situation have made it difficult to continue with private education. We delayed this decision as long as possible, exploring every alternative, including the school’s financial aid program. However, we must make this difficult choice for our family’s financial stability.
David has flourished at Riverside Prep since Grade 6. The school’s commitment to academic excellence and character development has shaped him positively. We particularly value the mentorship he received through the freshman advisory program and his participation in the debate team.
We request information about the withdrawal procedure and would appreciate guidance on transitioning David’s credits to his new school. Please send his academic records to Lincoln High School (details attached).
The faculty and staff at Riverside Prep have been exceptional. We are grateful for their dedication to David’s education and personal growth.
Thank you for understanding our situation.
Best regards,
Elena Martinez
Parent of David Martinez
Phone: 555-0456
Email: emartinez@email.com
3. Withdrawal for Medical Reasons
Subject: Medical Withdrawal – Emily Chen
Dear Ms. Anderson,
This letter formally notifies you of our decision to withdraw Emily Chen from Oakwood Academy, effective immediately. Emily is currently in Grade 7, class 7A, under Ms. Thompson.
Emily’s recent medical diagnosis requires extended treatment and rehabilitation. Her doctors recommend homeschooling during this period to accommodate her medical appointments and recovery schedule. While this news saddens us, we must prioritize Emily’s health and well-being.
The support Emily has received at Oakwood Academy has been remarkable. Her teachers have consistently shown patience and understanding, especially during her initial symptoms. The school nurse, Mrs. Parker, deserves special recognition for her attentiveness to Emily’s needs.
Please advise us about the withdrawal process. We would like to collect Emily’s belongings from her locker and settle any remaining accounts. Additionally, we request her academic records to help plan her homeschooling curriculum.
We hope Emily can return to Oakwood Academy once her health stabilizes. Your understanding during this challenging time means a great deal to our family.
Respectfully,
Linda and Robert Chen
Parents of Emily Chen
Contact: 555-0789
Email: chenparents@email.com
4. Withdrawal Due to Curriculum Change Needs
Subject: Withdrawal Notice for Thomas Baker – Grade 5
Dear Principal Edwards,
This letter serves as formal notification of our intent to withdraw Thomas Baker from Greenwich Day School, effective at the end of this academic quarter. Thomas is currently in Grade 5, Room 503, under Mrs. Henderson.
After careful assessment of Thomas’s learning needs, we have decided to transfer him to a school with a specialized STEM program. Thomas shows strong aptitude in mathematics and sciences, and we believe he will benefit from a curriculum that focuses more heavily on these subjects.
Greenwich Day School has provided Thomas with an excellent foundation. The creative writing program has helped him develop strong communication skills, and the annual science fair sparked his interest in experimental research. We particularly appreciate Mr. Peterson’s encouragement of Thomas’s scientific curiosity.
Please provide information about the withdrawal process and requirements. We need Thomas’s academic records sent to his new school, details for which are attached.
Thank you for three wonderful years of nurturing Thomas’s growth and learning.
Kind regards,
Rachel and Steven Baker
Parents of Thomas Baker
Phone: 555-0321
Email: baker.family@email.com
5. Withdrawal for Distance Learning Program
Subject: Student Withdrawal – Grace Phillips
Dear Head of School Dr. Mitchell,
Please accept this letter as formal notice of withdrawal for Grace Phillips from Hillcrest Academy. Grace is currently in Grade 8, Class 8C, under Mr. Richardson.
Our family has chosen to enroll Grace in an accredited online learning program. This decision comes after observing Grace’s success with remote learning during the previous academic year. The flexibility of online education better suits her learning style and allows her to pursue her competitive swimming training.
Grace’s time at Hillcrest Academy has been enriching. The mathematics department, especially Ms. Torres, has been instrumental in building her confidence with advanced concepts. The supportive environment of the school helped Grace develop strong study habits and time management skills.
We request guidance on completing the withdrawal process and transferring Grace’s records to her new program. Please let us know about any remaining administrative requirements.
Thank you for providing Grace with quality education and wonderful opportunities for growth.
Best wishes,
Katherine Phillips
Parent of Grace Phillips
Contact: 555-9876 Email: kphillips@email.com
6. Withdrawal Due to Special Education Needs
Subject: Withdrawal of Alexander Ross – Special Education Support
Dear Director Williams,
This letter formally requests the withdrawal of Alexander Ross from Parkview Academy, effective January 15, 2026. Alexander is currently in Grade 3, classroom 3A, under Ms. Bradley.
Recent educational assessments indicate Alexander requires more intensive special education support than currently available. We have found a school specializing in teaching students with similar learning differences, which can provide the specialized attention Alexander needs.
We appreciate the efforts of Parkview Academy’s staff, particularly Ms. Bradley and the learning support team, in helping Alexander. Their patience and dedication made his transition to elementary school smoother. The modifications they implemented in the classroom showed their commitment to meeting his needs.
Please provide information about completing the withdrawal process. We need Alexander’s educational records, including his IEP documentation, transferred to his new school.
Thank you for working with our family to support Alexander’s educational journey.
Sincerely,
James and Maria Ross
Parents of Alexander Ross
Phone: 555-4567
Email: ross.parents@email.com
7. Withdrawal for International Move
Subject: International Relocation – Withdrawal of Sofia Patel
Dear Administrator Johnson,
This letter serves as official notification of Sofia Patel’s withdrawal from The Cambridge School, effective March 31, 2026. Sofia is currently in Grade 10, classroom 10B, under Dr. Matthews.
Our family will relocate to Singapore due to professional commitments. While this opportunity brings excitement, leaving The Cambridge School fills us with sadness. Sofia has thrived here since her enrollment in Grade 7.
The school’s International Baccalaureate program provided Sofia with an excellent academic foundation. We particularly value Dr. Matthews’s mentorship in the Advanced Chemistry program and Mrs. Garcia’s guidance in the Model United Nations club. These experiences have prepared Sofia well for her next academic chapter.
Please guide us through the withdrawal process. We need Sofia’s complete academic records, including her IB coursework documentation, sent to her new school in Singapore. Details are attached to this letter.
Thank you for fostering Sofia’s academic growth and cultural awareness.
Warm regards,
Priya and Raj Patel
Parents of Sofia Patel
Contact: 555-8901
Email: patel.family@email.com
8. Withdrawal for Alternative Education
Subject: Student Withdrawal for Alternative Schooling – Lucas Wright
Dear Principal Martinez,
This letter provides formal notice of Lucas Wright’s withdrawal from Redwood Private School, effective at the semester end. Lucas is currently in Grade 6, class 6A, under Mr. Foster.
After extensive research and family discussion, we have decided to pursue an alternative education approach through a Montessori program. This decision aligns better with Lucas’s learning style and educational needs.
During his time at Redwood, Lucas benefited greatly from the school’s arts program and outdoor education initiatives. Mr. Foster’s innovative teaching methods helped Lucas discover his passion for environmental science. The green club activities under Mrs. Nelson’s supervision were particularly impactful.
Please provide details about the withdrawal procedure and documentation requirements. We need Lucas’s academic records transferred to his new school.
Thank you for providing Lucas with engaging learning experiences and supporting his curiosity.
Best regards,
Daniel and Sarah Wright
Parents of Lucas Wright
Phone: 555-2345
Email: wright.family@email.com
9. Withdrawal Due to Transportation Challenges
Subject: Withdrawal Notice – Emma Thompson
Dear Dean Harrison,
Please accept this letter as formal notification of Emma Thompson’s withdrawal from Valley Preparatory School, effective October 31, 2025. Emma is currently in Grade 11, classroom 11C, under Ms. Richardson.
Recent changes in the school bus routes have created significant transportation challenges for our family. Despite exploring various alternatives, including carpooling options, we find it necessary to transfer Emma to a school closer to our residence.
Emma’s experience at Valley Prep has been outstanding. The advanced placement programs, particularly AP Literature with Dr. Collins, challenged and inspired her. Her participation in the school newspaper and debate team developed her critical thinking and leadership skills.
Please guide us through the withdrawal process and provide information about transferring Emma’s credits and records to her new school.
Thank you for providing Emma with exceptional educational opportunities.
Sincerely,
Jennifer Thompson
Parent of Emma Thompson
Contact: 555-6789
Email: jthompson@email.com
10. Withdrawal for Family Circumstances
Subject: Student Withdrawal – Nathan Brooks
Dear Head of School Dr. Peterson,
This letter serves as formal notice of withdrawal for Nathan Brooks from Lakeside Academy, effective December 1, 2025. Nathan is currently in Grade 7, class 7B, under Mrs. Anderson.
Family circumstances require Nathan to relocate to live with his grandmother. While this decision brings challenges, it best serves Nathan’s current needs and family situation.
Nathan flourished at Lakeside Academy thanks to dedicated teachers and staff. Mrs. Anderson’s mathematics instruction helped him overcome previous struggles with the subject. The counseling department, especially Mr. Turner, provided valuable support during challenging times.
Please provide information about completing the withdrawal process and transferring Nathan’s records to his new school.
Thank you for creating a supportive environment for Nathan’s academic and personal growth.
Best regards,
Rebecca Brooks
Parent of Nathan Brooks
Phone: 555-3456
Email: rbrooks@email.com
11. Withdrawal for Specialized Sports Program
Subject: Withdrawal for Athletic Program – Maya Rodriguez
Dear Principal Thompson,
This letter formally notifies you of Maya Rodriguez’s withdrawal from Westfield Academy, effective at the semester end. Maya is currently in Grade 9, class 9A, under Mr. Davidson.
Maya has been accepted into an elite gymnastics training program that requires enrollment in their partner school. This opportunity allows her to pursue her athletic goals while maintaining high academic standards.
The physical education department at Westfield Academy, particularly Coach Stevens, helped develop Maya’s athletic abilities. We appreciate the school’s flexibility in accommodating her competition schedule. Dr. Lee’s biology class sparked her interest in sports medicine.
Please provide guidance on the withdrawal process and requirements for transferring Maya’s academic records.
Thank you for supporting Maya’s academic and athletic aspirations.
Kind regards,
Carlos and Ana Rodriguez
Parents of Maya Rodriguez
Contact: 555-7890
Email: rodriguez.family@email.com
12. Withdrawal for Religious Education
Subject: Student Withdrawal – Benjamin Cohen
Dear Director Franklin,
This letter serves as formal notification of Benjamin Cohen’s withdrawal from Morton Academy, effective at the end of this term. Benjamin is currently in Grade 8, class 8D, under Ms. Sullivan.
Our family has decided to transfer Benjamin to a school that aligns with our religious values and offers dedicated religious studies as part of the curriculum.
Benjamin’s time at Morton Academy has been enriching. The mathematics and science departments provided excellent academic preparation. We particularly appreciate Ms. Sullivan’s understanding and support of Benjamin’s religious obligations.
Please provide information about completing the withdrawal process and transferring Benjamin’s academic records to his new school.
Thank you for providing Benjamin with quality education and respecting our family’s religious practices.
Sincerely, Â David and Sarah Cohen Parents of Benjamin Cohen Phone: 555-5678 Email: cohen.family@email.com
13. Withdrawal for Dual Language Program
Subject: Withdrawal Notice – Isabella Morales
Dear Administrator Kennedy,
Please accept this letter as formal notice of withdrawal for Isabella Morales from Pine Valley School, effective January 31, 2026. Isabella is currently in Grade 4, class 4C, under Mrs. Harper.
We have decided to enroll Isabella in a dual language immersion program to develop her Spanish language skills alongside her regular studies. This decision supports our goal of raising her as a bilingual student.
Isabella benefited greatly from Pine Valley’s strong reading program. Mrs. Harper’s creative teaching methods fostered Isabella’s love for literature. The multicultural club activities enhanced her appreciation for different cultures.
Please guide us through the withdrawal process and provide information about transferring Isabella’s records.
Thank you for providing Isabella with a strong educational foundation.
Warm regards,
Miguel and Laura Morales
Parents of Isabella Morales
Contact: 555-1234
Email: morales.family@email.com
14. Withdrawal for Advanced Academic Program
Subject: Student Withdrawal – Oliver Chang
Dear Principal Douglas,
This letter formally notifies you of Oliver Chang’s withdrawal from Riverside Academy, effective at the quarter end. Oliver is currently in Grade 6, class 6B, under Dr. Wilson.
Oliver has been accepted into an accelerated academic program that better matches his learning pace and academic abilities. This program offers advanced coursework in mathematics and sciences, his areas of particular strength.
Riverside Academy provided Oliver with excellent opportunities for growth. Dr. Wilson’s science club sparked his passion for research. The creative writing program with Ms. Palmer helped balance his technical interests with artistic expression.
Please provide details about completing the withdrawal process and transferring Oliver’s academic records.
Thank you for nurturing Oliver’s academic curiosity and supporting his development.
Best regards,
Helen and John
Chang Parents of Oliver
Chang Phone: 555-9012
Email: chang.family@email.com
15. Withdrawal for Performing Arts Focus
Subject: Withdrawal Request – Charlotte Lee
Dear Head of School Dr. Morgan,
This letter serves as formal notification of Charlotte Lee’s withdrawal from Birchwood Preparatory School, effective December 15, 2025. Charlotte is currently in Grade 10, class 10A, under Ms. Reynolds.
Charlotte has been accepted to a performing arts school that offers intensive training in dance and theater alongside academic studies. This opportunity aligns with her career aspirations in the performing arts.
Birchwood Prep’s drama department, especially Mr. Sanders, helped Charlotte discover her passion for performance. The school’s commitment to arts education through annual productions and workshops provided valuable experience. We also appreciate Ms. Reynolds’s support of Charlotte’s artistic pursuits.
Please guide us through the withdrawal process and provide information about transferring Charlotte’s academic records.
Thank you for encouraging Charlotte’s artistic growth while maintaining academic excellence.
Sincerely,
Susan and Michael Lee
Parents of Charlotte Lee
Contact: 555-3456
Email: lee.family@email.com
Wrap-up: Writing Effective School Withdrawal Letters
A withdrawal letter starts an important conversation with your child’s school. Keep the tone professional and appreciative while clearly stating your request. Include all necessary details about your child and the withdrawal date. Make specific requests about academic records and final procedures. Most importantly, express gratitude for the school’s role in your child’s education.