Life brings unexpected turns that sometimes lead to filing police cases. But situations change, relationships heal, and new facts emerge. Many people find themselves needing to withdraw cases they previously filed. The process requires a formal letter that clearly states your intent and reasons.
These sample letters show different approaches to withdrawing police cases. Each addresses unique circumstances while maintaining the proper format and tone needed for official communications. Read on to find letter templates that match your situation.
Sample Letters of Withdrawal of Case from Police
Here are 15 carefully crafted letters to help you formally withdraw your police case.
Letter 1: Simple Theft Case Withdrawal
*Subject: Withdrawal of Theft Case (FIR No. 247/2024)
To
The Station House Officer
Central Police Station
123 Main Street
Mumbai – 400001
Maharashtra
Dear Sir/Madam,
This letter concerns the First Information Report (FIR) filed on January 15, 2024, regarding the theft of my laptop from my office premises. The FIR was registered under Section 379 of the Indian Penal Code with the number 247/2024.
After thorough investigation and recent developments, my stolen laptop has been found in the lost and found section of my office building. The incident was a result of miscommunication between the night shift security staff and the cleaning crew. The cleaning staff had moved the laptop to a secure location during their routine cleaning, but failed to inform the security team about this temporary relocation.
The situation has been resolved internally through proper communication channels within the organization. New protocols have been established to prevent similar misunderstandings. The laptop is now back in my possession, and all my concerns have been addressed satisfactorily.
Therefore, I formally request the withdrawal of the above-mentioned FIR. I confirm that I am making this request voluntarily, without any pressure or coercion from any party. I understand that this withdrawal is subject to your approval and necessary legal procedures.
Thank you for your attention to this matter. Your prompt action would be greatly appreciated.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 2: Assault Case Withdrawal After Reconciliation
*Subject: Withdrawal of Assault Case (FIR No. 389/2024)
To
The Station House Officer
Central Police Station
123 Main Street
Mumbai – 400001
Maharashtra
Dear Sir/Madam,
I am writing regarding the assault case filed under FIR No. 389/2024 on February 3, 2024, against my neighbor, Mr. Rajesh Kumar. The case was registered under Section 323 and 506 of the Indian Penal Code.
The dispute arose from a misunderstanding about parking space allocation in our residential complex. Since filing the complaint, both parties have engaged in constructive dialogue through our residential welfare association. Mr. Kumar and I have reached an amicable solution through mediation by our society’s managing committee.
We have mutually agreed upon clear parking guidelines, and the residential association has implemented a new parking management system to prevent future conflicts. Mr. Kumar has shown genuine remorse for his actions and has formally apologized in writing. Both families have resolved to maintain cordial relations and handle future disagreements through proper channels.
Given these positive developments and the restoration of neighborly harmony, I wish to withdraw the police complaint filed against Mr. Kumar. This decision is made of my own free will, without any external pressure or monetary compensation. I understand that the final decision rests with the police authorities and courts.
Please process my withdrawal request according to the established legal procedures. I am ready to provide any additional information or documentation required for this purpose.
Yours faithfully,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 3: Withdrawal of Missing Person Case
*Subject: Withdrawal of Missing Person Report (FIR No. 521/2024)
To
The Station House Officer
Central Police Station
123 Main Street
Mumbai – 400001
Maharashtra
Dear Sir/Madam,
This letter refers to the missing person report filed on March 1, 2024, regarding my son, Arun Sharma (age 19), under FIR No. 521/2024.
My son had left home without informing anyone after a family disagreement about his career choices. We were extremely worried about his safety and filed the missing person report when we couldn’t contact him for 48 hours. However, he has now returned home safely and has explained his whereabouts during his absence.
He had stayed with his college friend in Pune, taking time to reflect on his decisions. During this period, he had switched off his mobile phone, which prevented us from reaching him. We have now had open discussions about his career aspirations and have reached a mutual understanding about his future plans.
Our family has addressed the underlying issues that led to this situation. We have established better communication channels and agreed to discuss problems openly rather than taking drastic steps. Arun has promised to maintain proper communication even during disagreements.
Therefore, I request the withdrawal of the missing person report filed for my son. This withdrawal request is made voluntarily, with full understanding of its implications. We appreciate the police department’s prompt action and support during our time of distress.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 4: Withdrawal of Cyberbullying Case
*Subject: Withdrawal of Cyberbullying Case (FIR No. 634/2024)
To
The Station House Officer
Cyber Crime Cell
Digital Security Complex
Mumbai, Maharashtra
Dear Sir/Madam,
I am writing to withdraw the cyberbullying complaint filed under FIR No. 634/2024 on March 10, 2024, against Ms. Priya Desai regarding harassment through social media platforms.
The situation has taken a positive turn since the filing of the complaint. Ms. Desai has removed all offensive content from her social media accounts and has issued a public apology. She has demonstrated genuine understanding of how her actions affected me and has committed to responsible social media behavior.
Additionally, we have both participated in a cyber awareness workshop conducted by our college, which helped us understand the serious implications of cyberbullying and the importance of digital citizenship. The college authorities have also implemented stricter social media guidelines for students.
Ms. Desai has shown significant change in her online behavior and has taken steps to educate others about responsible social media use. We have agreed to move forward positively and use our experience to promote awareness about cyberbullying among our peers.
Considering these developments, I wish to withdraw my complaint against Ms. Desai. This decision is made without any coercion or external influence. I understand that the withdrawal is subject to necessary legal procedures and your approval.
Yours faithfully,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 5: Withdrawal of Property Damage Case
*Subject: Withdrawal of Property Damage Case (FIR No. 742/2024)
To
The Station House Officer
Bandra Police Station
321 Hill Road Mumbai, Maharashtra
Dear Sir/Madam,
This letter pertains to FIR No. 742/2024 filed on March 20, 2024, regarding damage to my property caused by construction work at the adjacent plot owned by ABC Builders.
The matter has been resolved satisfactorily through productive discussions with the construction company’s management. ABC Builders has taken full responsibility for the damage and has completed all necessary repairs to my property. They have also implemented additional safety measures to prevent any future incidents.
The construction company has installed protective barriers and appointed a safety officer to monitor the impact of their work on neighboring properties. They have provided me with direct contact numbers for their site supervisor and project manager to report any concerns immediately.
A thorough structural assessment of my property has been conducted by an independent engineer, confirming that all damage has been properly repaired. ABC Builders has also compensated me for temporary arrangements during the repair period.
Based on these developments and the satisfactory resolution of my grievances, I request the withdrawal of the above-mentioned FIR. This request is made voluntarily, without any pressure. I appreciate your support in this matter and request you to process the withdrawal according to proper procedures.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 6: Withdrawal of Fraud Case
*Subject: Withdrawal of Fraud Case (FIR No. 856/2024)
To
The Station House Officer
Economic Offences
Wing Police Headquarters
Mumbai, Maharashtra
Dear Sir/Madam,
I am writing regarding the fraud case filed under FIR No. 856/2024 on March 25, 2024, against XYZ Electronics Store concerning a disputed online transaction.
The situation has been clarified through detailed communication with the store’s management and my bank. What appeared to be a fraudulent transaction was actually a technical glitch in their payment system, which caused a delay in updating the payment status.
XYZ Electronics has provided documented proof of the technical error and its resolution. They have refunded the extra amount charged due to the double transaction and have compensated me for the inconvenience caused. The store has also upgraded their payment gateway to prevent similar issues.
My bank has confirmed that all transactions have been properly reversed and my account shows the correct balance. XYZ Electronics has implemented additional verification steps for online transactions and improved their customer support response time.
Given this satisfactory resolution, I wish to withdraw the fraud complaint filed against XYZ Electronics. This withdrawal request is made of my own accord, without any external pressure. I understand that the final decision rests with the appropriate authorities.
Yours faithfully,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 7: Withdrawal of Domestic Dispute Case
*Subject: Withdrawal of Domestic Dispute Case (FIR No. 963/2024)
To
The Station House Officer
Women’s Cell Police Headquarters
Mumbai, Maharashtra
Dear Sir/Madam,
This letter concerns the domestic dispute case filed under FIR No. 963/2024 on April 1, 2024, regarding family conflicts with my in-laws.
Since filing the complaint, significant positive changes have occurred in our family dynamics. All family members have attended counseling sessions with a professional family therapist, which has helped us address our communication issues and establish healthy boundaries.
The counseling sessions have enabled us to understand each other’s perspectives better and develop strategies for handling disagreements constructively. My in-laws have shown genuine efforts to improve family relationships and have acknowledged the need for mutual respect and understanding.
We have established clear guidelines for family interactions and personal space. The entire family has committed to maintaining open communication channels and respecting individual choices. Regular family meetings have been scheduled to discuss and resolve any issues that may arise.
Therefore, I request the withdrawal of the above-mentioned complaint. This decision is made voluntarily, after careful consideration and positive changes in our family situation. I confirm that there is no pressure or coercion involved in making this request.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 8: Withdrawal of Vehicle Theft Case
*Subject: Withdrawal of Vehicle Theft Case (FIR No. 147/2024)
To
The Station House Officer
Traffic Police Station
567 Ring Road
Mumbai, Maharashtra
Dear Sir/Madam,
I am writing to withdraw the vehicle theft case filed under FIR No. 147/2024 on April 5, 2024, regarding my missing motorcycle (Registration No. MH02AB1234).
The vehicle has been located and the situation has been clarified. My motorcycle was towed by the municipal authorities due to incorrect parking in a no-parking zone. Due to a delay in updating the towing records in the central database, I was unable to track its location immediately.
The municipal authorities have provided documentation of the towing procedure and the legitimate reasons for their action. I have paid the necessary parking violation fines and retrieved my vehicle from the municipal compound. This incident has taught me to be more mindful of parking regulations.
The motorcycle is now in my possession, and all documents have been verified. The municipal authorities have also improved their system to ensure faster updates of towing records in their database.
Based on these facts, I request the withdrawal of the theft case filed for my motorcycle. This request is made voluntarily, with full understanding of its implications. I thank you for your prompt attention to my initial complaint.
Yours faithfully,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 9: Withdrawal of Commercial Dispute Case
*Subject: Withdrawal of Commercial Dispute Case (FIR No. 258/2024)
To
The Station House Officer
Economic Offences Wing
Police Headquarters
Mumbai, Maharashtra
Dear Sir/Madam,
This letter refers to FIR No. 258/2024 filed on April 10, 2024, regarding a commercial dispute with M/s Global Trading Company about alleged breach of contract and non-payment of dues.
Through extensive negotiations and mediation by the Chamber of Commerce, both parties have reached a mutually beneficial resolution. Global Trading Company has cleared all outstanding payments and provided a detailed explanation of the delayed transactions.
We have revised our business agreement to include clearer payment terms and dispute resolution mechanisms. Both companies have agreed to maintain regular communication channels and conduct quarterly review meetings to address any operational issues promptly.
Global Trading Company has also demonstrated good faith by offering additional business opportunities and preferential terms for future transactions. We have established a joint monitoring system to track deliveries and payments effectively.
Considering this positive resolution, I request the withdrawal of the police complaint against Global Trading Company. This withdrawal request is made voluntarily, without any pressure or undue influence. Please process this request according to established procedures.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 10: Withdrawal of Cheating Case
*Subject: Withdrawal of Cheating Case (FIR No. 369/2024)
To
The Station House Officer
Civil Lines Police Station
890 Main Road
Mumbai, Maharashtra
Dear Sir/Madam,
I am writing regarding the cheating case filed under FIR No. 369/2024 on April 15, 2024, against Mr. Suresh Patel concerning a business investment dispute.
After filing the complaint, Mr. Patel provided comprehensive documentation explaining the investment delays and market conditions that affected our business venture. He has demonstrated complete transparency in all transactions and has restructured the investment plan to address my concerns.
Mr. Patel has returned my initial investment amount with appropriate interest and has shared detailed plans for future business collaboration. We have drafted a new agreement with clear terms and conditions, which has been reviewed by legal experts from both sides.
The misunderstanding arose from poor communication and unclear expectations, which have now been addressed through proper documentation and regular updates. We have established a structured communication protocol for all business dealings.
Given these developments, I wish to withdraw the cheating case filed against Mr. Patel. This decision is made freely, without any external pressure. I understand that the withdrawal is subject to necessary legal procedures and your approval.
Yours faithfully,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 11: Withdrawal of Workplace Harassment Case
*Subject: Withdrawal of Workplace Harassment Case (FIR No. 471/2024)
To
The Station House Officer
Industrial Area Police Station
432 Factory Road
Mumbai, Maharashtra
Dear Sir/Madam,
This letter pertains to FIR No. 471/2024 filed on April 20, 2024, regarding workplace harassment at DEF Manufacturing Company.
The company management has taken serious steps to address the reported issues. They have conducted a thorough internal investigation, implemented strict anti-harassment policies, and organized mandatory sensitivity training for all employees.
The HR department has established a dedicated grievance cell with external members to handle harassment complaints. Regular workshops on professional behavior and workplace ethics have been introduced. The company has also appointed an ombudsman to oversee employee welfare.
My immediate concerns have been addressed through department restructuring and policy changes. The working environment has significantly improved with better monitoring systems and clear reporting procedures for any misconduct.
Based on these positive changes, I request the withdrawal of the harassment complaint. This request is made voluntarily, after seeing genuine improvement in the workplace environment. I confirm that no pressure has been applied to influence this decision.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 12: Withdrawal of Neighbor Dispute Case
*Subject: Withdrawal of Neighbor Dispute Case (FIR No. 582/2024)
To
The Station House Officer
Local Police Station
765 Residential Area
Mumbai, Maharashtra
Dear Sir/Madam,
I am writing to withdraw the complaint filed under FIR No. 582/2024 on April 25, 2024, regarding disputes with my neighbor about boundary wall construction.
Through the intervention of our resident welfare association, we have reached an agreeable solution. A professional surveyor has verified the property boundaries, and both parties have agreed to the correct demarcation. The boundary wall will be constructed according to approved plans, with costs shared equally between both parties.
We have also established guidelines for future construction projects and property modifications. Regular meetings between neighbors have been scheduled to discuss any concerns before they escalate into disputes. The resident welfare association has updated its bylaws to include clearer procedures for handling property-related conflicts.
Therefore, I request the withdrawal of my complaint regarding the boundary wall dispute. This decision is made voluntarily after reaching a satisfactory agreement. I understand that this withdrawal requires your approval and necessary legal procedures.
Yours faithfully,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 13: Withdrawal of Lost Property Case
*Subject: Withdrawal of Lost Property Case (FIR No. 693/2024)
To
The Station House Officer
Railway Police Station
Platform 1, Central Station
Mumbai, Maharashtra
Dear Sir/Madam,
This letter concerns FIR No. 693/2024 filed on May 1, 2024, regarding my lost briefcase containing important documents and personal items at the railway station.
My briefcase has been found and returned by the railway’s lost and found department. A fellow passenger had found it on the train and deposited it with the station master. All contents of the briefcase are intact and have been verified against the list provided in my original complaint.
The railway authorities have shown great efficiency in handling this matter. They have implemented a new digital system for tracking lost items, which helped in quick identification and return of my property. The staff maintained proper documentation throughout the process.
Given the recovery of my property, I request the withdrawal of the lost property case. This request is made voluntarily after receiving my belongings in good condition. I appreciate the railway police’s prompt assistance in this matter.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 14: Withdrawal of Phone Theft Case
*Subject: Withdrawal of Phone Theft Case (FIR No. 784/2024)
To
The Station House Officer
Metro Police Station
Underground Complex
Mumbai, Maharashtra
Dear Sir/Madam,
I am writing regarding FIR No. 784/2024 filed on May 5, 2024, about my stolen mobile phone at the metro station during rush hour.
The phone has been recovered through the metro station’s security system. Review of CCTV footage revealed that the phone had fallen from my bag while boarding the train. An alert security guard found it and submitted it to the lost and found counter.
The metro authorities have verified my ownership through proper documentation and returned the phone to me. All security features and contents of the phone remain unchanged. The metro station has also enhanced its surveillance system and security protocols to better protect commuters’ belongings.
Based on these developments, I request the withdrawal of the theft case filed for my mobile phone. This withdrawal request is made voluntarily after recovering my property. Thank you for your attention to this matter.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Letter 15: Withdrawal of Property Trespassing Case
*Subject: Withdrawal of Property Trespassing Case (FIR No. 895/2024)
To
The Station House Officer
Suburb Police Station
543 Garden Road
Mumbai, Maharashtra
Dear Sir/Madam,
This letter refers to FIR No. 895/2024 filed on May 10, 2024, regarding unauthorized access to my private property by construction workers from the neighboring plot.
The matter has been resolved through discussions with the construction company supervisor. They have provided documentation showing that access was required for essential repair work to prevent damage to both properties. Proper notices had been sent but were misplaced during postal delivery.
The construction company has now established clear protocols for emergency access requirements. They have provided advance schedules of any work that might require temporary access to neighboring properties. Written agreements have been signed regarding property safety and restoration of any affected areas.
Therefore, I request the withdrawal of the trespassing complaint. This decision is made voluntarily after establishing proper communication channels and safety protocols. I understand this withdrawal requires your approval and completion of necessary procedures.
Yours sincerely,
[Your Name]
[Your Address]
[Contact Number]
[Email Address]*
Wrap-up: Writing Effective Case Withdrawal Letters
A well-written withdrawal letter helps speed up the process of closing your police case. Each situation calls for specific details and explanations, but maintaining a professional tone and providing clear reasons for withdrawal stays crucial. Make sure to include all relevant case numbers and dates, state your request clearly, and confirm that your decision is voluntary. Keep copies of all correspondence for your records.