The need to request a transfer to another branch happens to almost everyone at some point in their career. You might want to move closer to family, seek new growth opportunities, or simply need a change of scenery. A well-written transfer request can make all the difference between approval and rejection.
This guide presents 15 carefully crafted transfer request letters for various situations. Each letter follows proper formatting while addressing different reasons for transfer. Read on to discover how to create an effective transfer request that gets results.
Letters of Request for Transfer to Another Branch
These letters will help you craft your own transfer request with the right tone and content.
1. Family Relocation Transfer Request
Subject: Request for Transfer to Chicago Branch Due to Family Relocation
January 15, 2025
Ms. Sarah Johnson
Human Resources Manager
ABC Corporation
123 Business Avenue
New York, NY 10001
Dear Ms. Johnson,
This letter serves as my formal request for a transfer from the New York branch to the Chicago branch of ABC Corporation. My family has decided to relocate to Chicago next month due to my spouse accepting a job offer there, and we will be moving by March 1, 2025.
During my four years at the New York branch as a Senior Sales Representative, I have consistently exceeded my targets and built strong relationships with clients. My performance reviews have been excellent, with sales growth of 22% in my territory last year.
The Chicago branch would benefit from my experience with our Midwest clients, as I previously managed several accounts in that region during my first year with the company. My knowledge of our products and company policies would allow for a smooth transition without requiring extensive training.
I am requesting this transfer to begin on March 15, 2025, which would give me two weeks to settle after our move. I understand that this request requires consideration of business needs and current staffing at the Chicago location.
Thank you for your consideration of this request. My direct supervisor, Mr. James Williams, is aware of this request and has expressed his support. I am happy to discuss this matter further at your convenience.
Sincerely,
Thomas Anderson
Senior Sales Representative
ABC Corporation, New York Branch
thomas.anderson@abccorp.com
555-123-4567
2. Career Growth Transfer Request
Subject: Request for Transfer to Marketing Department – Boston Branch
February 3, 2025
Mr. Robert Chen
Department Head
Marketing Division
XYZ Enterprises
47 Innovation Drive
Boston, MA 02110
Dear Mr. Chen,
I am writing to express my interest in transferring to the Marketing Department at the Boston branch. Currently, I serve as a Customer Service Specialist at the Hartford branch, where I have worked for the past three years.
My passion for marketing has grown through my customer service role. Daily interactions with clients have given me valuable insights into consumer behavior and preferences. These insights could add a unique perspective to your marketing team.
Last year, I completed a part-time Marketing Certificate program at Boston University, focusing on digital marketing strategies and social media campaigns. This education, combined with my deep understanding of our products and customers, makes me well-suited for the Junior Marketing Specialist position currently open at your branch.
My current supervisor, Ms. Lisa Torres, supports this transfer request as she believes it aligns with my career goals and skills. My customer satisfaction scores have consistently ranked in the top 5% of our department, showing my ability to understand and meet customer needs—a skill vital for effective marketing.
I would be grateful for the opportunity to discuss how my skills could benefit your department. I am available for an interview at your convenience, either in person or virtually.
Thank you for considering my request.
Respectfully yours,
Jennifer Martinez
Customer Service Specialist
XYZ Enterprises, Hartford Branch
j.martinez@xyzent.com
555-987-6543
3. Health-Related Transfer Request
Subject: Request for Transfer to San Diego Branch Due to Health Considerations
March 10, 2025
Human Resources Department
Global Health Systems
500 Corporate Parkway
Seattle, WA 98101
To Whom It May Concern,
Please accept this letter as my formal request for transfer from the Seattle branch to the San Diego branch of Global Health Systems. This request is based on health considerations that have become significant over the past year.
My physician has advised that the warmer, drier climate of Southern California would be beneficial for my chronic respiratory condition, which has worsened during the past two Seattle winters. Medical documentation supporting this recommendation is attached to this letter.
As a Medical Records Specialist for the past five years, I have maintained an excellent attendance record despite my health challenges. My performance evaluations have consistently rated “Exceeds Expectations,” and I have trained four new team members in our department.
The San Diego branch utilizes the same records management system as Seattle, allowing me to transition seamlessly without additional training. My experience with the recent system upgrade would also be valuable as San Diego prepares for the same update next quarter.
I would like to request this transfer to take effect by June 1, 2025, if possible. This timeline would allow me to complete my current projects and assist in training my replacement.
Thank you for your consideration of my request. I am happy to provide any additional information needed.
Sincerely,
Michael Crawford
Medical Records Specialist
Global Health Systems, Seattle Branch
m.crawford@ghsystems.com
555-234-5678
Employee ID: GHS22789
4. Commute Reduction Transfer Request
Subject: Request for Transfer to Downtown Branch to Reduce Commute Time
April 5, 2025
Mrs. Patricia Alvarez
Regional Manager
First National Bank
1200 Financial Way
Chicago, IL 60601
Dear Mrs. Alvarez,
I am writing to request a transfer from the Northbrook branch to the Downtown Chicago branch of First National Bank. My recent move to the South Loop neighborhood has resulted in a commute that exceeds two hours each way.
This lengthy commute is affecting my work-life balance and has occasionally impacted my ability to arrive on time during severe weather conditions. A transfer to the Downtown branch would reduce my commute to 20 minutes, allowing me to be more productive and available for early or late shifts as needed.
During my four years as a Personal Banking Associate at the Northbrook branch, I have built a solid reputation for excellent customer service and attention to detail. My customer satisfaction ratings have averaged 4.8/5, and I have consistently met or exceeded my quarterly goals for new account openings.
The Downtown branch would benefit from my experience with high-net-worth clients, as I have managed a portfolio of VIP customers at Northbrook. My familiarity with our banking systems and procedures would allow for an easy transition.
My current branch manager, Mr. David Thompson, is supportive of this request and has confirmed that adequate staffing would remain at Northbrook should my transfer be approved.
Thank you for considering my request. I would be happy to meet with you or the Downtown branch manager to discuss this opportunity further.
Best regards,
Sofia Reyes
Personal Banking Associate
First National Bank, Northbrook Branch
s.reyes@fnbank.com
555-345-6789
Employee ID: FNB4567
5. Transfer Request After Acquisition
Subject: Request for Transfer to Newly Acquired Atlanta Office
May 12, 2025
Mr. Jason Williams
Integration Director
Tech Solutions Inc.
800 Technology Plaza
Dallas, TX 75201
Dear Mr. Williams,
Following the recent acquisition of Innovate Systems by Tech Solutions Inc., I would like to formally request a transfer to the Atlanta office of our newly expanded company.
As a Project Manager with Innovate Systems for six years, I have successfully led 15 major client implementations, including two for Atlanta-based companies. This regional knowledge, combined with my understanding of Innovate’s systems and culture, could prove valuable during the integration process at the Atlanta office.
The merger announcement mentioned the need for experienced staff to assist with the transition in regional offices. My background in change management and my certification as a Project Management Professional (PMP) make me well-qualified to help with this effort.
Additionally, my wife has recently accepted a position at Emory University in Atlanta, making this an opportune time for our family to relocate. This personal circumstance adds to my motivation to contribute to our company’s growth in the Atlanta market.
I have spoken with my current supervisor, Ms. Karen Liu, who supports this request and believes my experience would benefit the integration team. She has confirmed that my current projects could be transitioned to other team members by July 1, 2025.
I would appreciate the opportunity to discuss how my skills and experience could contribute to the success of our Atlanta office. Thank you for considering my request.
Respectfully,
Daniel Washington
Senior Project Manager
Innovate Systems (now Tech Solutions Inc.)
d.washington@innovatesys.com
555-456-7890
6. Skills Development Transfer Request
Subject: Request for Transfer to Advanced Manufacturing Branch
June 8, 2025
Dr. Elizabeth Kumar
Director of Operations
FutureTech Industries
2300 Innovation Blvd
Detroit, MI 48201
Dear Dr. Kumar,
I am writing to request a transfer from the Quality Control Department at our Toledo branch to the Advanced Manufacturing Department at our Detroit headquarters.
For the past three years as a Quality Control Technician, I have developed a strong foundation in production standards and testing protocols. This experience has sparked my interest in the manufacturing process itself, particularly the advanced robotics systems recently implemented at the Detroit facility.
Last month, I completed the company-sponsored certification in Automated Systems Monitoring, finishing at the top of my class. My instructor, Dr. Martin Diaz, suggested that my skills would be valuable to the team working on the new production line in Detroit.
My current role has given me hands-on experience with the products our advanced manufacturing systems create, providing me with unique insights into how quality can be built into the production process rather than just verified afterward. This perspective could help bridge communications between the production and quality teams.
My supervisor, Mr. Frank Johnson, supports this transfer request as part of my professional development plan. He has confirmed that a replacement for my position has already been identified through our apprenticeship program.
Thank you for considering this request. I am excited about the possibility of contributing to the innovative work happening at our Detroit facility.
Kind regards,
Aiden Patel
Quality Control Technician
FutureTech Industries, Toledo Branch
a.patel@futuretech.com
555-567-8901
Employee ID: FTI-8976
7. Transfer Request Following Team Restructuring
Subject: Request for Transfer to Phoenix Branch Following Department Restructuring
July 21, 2025
Ms. Olivia Morgan
Human Resources Director
Southwest Communications
400 Desert View Drive
Phoenix, AZ 85001
Dear Ms. Morgan,
In light of the recently announced restructuring of the Customer Support Department, I would like to request a transfer to the Phoenix branch of Southwest Communications.
As you know, our Denver office will be consolidating its support functions with the Salt Lake City team, leaving limited positions at this location. Rather than competing with my colleagues for the reduced number of positions, I believe a transfer to Phoenix would be beneficial for both myself and the company.
Your announcement mentioned that the Phoenix branch is expanding its Business Support Team to handle increased client volume in that region. My five years of experience supporting our enterprise clients, particularly those in the healthcare and education sectors, aligns well with the Phoenix branch’s client base.
My performance metrics have consistently exceeded targets, with a 97% first-call resolution rate and customer satisfaction scores averaging 4.9/5. These skills would transfer directly to the Phoenix operation, requiring minimal training time.
On a personal note, my brother and his family live in the Phoenix area, making this location particularly appealing for me. This family connection would help ensure a smooth relocation process.
The proposed timeline for our Denver restructuring indicates that changes will be fully implemented by September 30. I would be available to begin at the Phoenix location as early as October 1, 2025, if approved.
Thank you for considering my request during this transition period.
Sincerely,
Christopher Lee
Senior Support Specialist
Southwest Communications, Denver Branch
c.lee@swcomm.com
555-678-9012
8. Specialized Project Transfer Request
Subject: Request for Transfer to Miami Branch for Coastal Resilience Project
August 9, 2025
Dr. Marcus Jefferson
Project Director
Coastal Resilience Initiative
Environmental Solutions Group
1500 Bayside Boulevard
Miami, FL 33131
Dear Dr. Jefferson,
I am writing to express my interest in transferring to the Miami branch to join the Coastal Resilience Project team. Currently, I work as an Environmental Analyst at our New Orleans office, where I have been for the past four years.
The announcement of the new five-year grant for coastal protection work in Florida presents an exciting opportunity that aligns perfectly with my research background and career goals. My master’s thesis focused on mangrove restoration as a natural barrier against storm surge, which directly relates to a key component of the Miami project.
At the New Orleans office, I have been instrumental in developing our post-hurricane assessment protocols, which have been adopted company-wide. My experience coordinating with FEMA and local government agencies would be valuable for the regulatory compliance aspects of the Miami project.
My current project assignments in New Orleans will conclude by October 15, 2025, making that an ideal time for transition if this transfer request is approved. My supervisor, Dr. Amelia Rodriguez, supports this request and has identified a recent hire who could assume my responsibilities here.
The opportunity to apply my specialized knowledge to the Coastal Resilience Project would be professionally fulfilling while allowing me to contribute to your team’s important work protecting vulnerable communities.
Thank you for considering my request. I would welcome the chance to discuss how my experience could benefit the Miami project.
Respectfully,
Maya Johnson
Environmental Analyst
Environmental Solutions Group, New Orleans Branch
m.johnson@esgroup.com
555-789-0123
Employee ID: ESG-3422
9. Transfer Request Due to Department Closure
Subject: Request for Transfer Following Accounting Department Consolidation
September 3, 2025
Mr. Victor Nguyen
Regional Director
Global Manufacturing Enterprises
700 Industrial Parkway
Charlotte, NC 28202
Dear Mr. Nguyen,
I am writing regarding the recently announced consolidation of accounting functions to the Charlotte headquarters. As a Senior Accountant at the Raleigh branch affected by this change, I would like to request a transfer to the Charlotte office.
During my seven years with Global Manufacturing Enterprises, I have developed extensive knowledge of our financial systems and reporting requirements. My familiarity with our SAP implementation would be particularly valuable as the Charlotte team absorbs the additional workload from our branch.
My current responsibilities include managing month-end closing procedures and preparing financial statements for three of our Southeast distribution centers. These skills would transfer directly to the consolidated department’s needs. Additionally, I have experience training new team members, which could help during this transition period.
While the announcement indicated that some positions would be eliminated through the consolidation, my performance reviews have consistently rated “Outstanding,” and I received the company’s Excellence in Financial Management award last year. These achievements reflect my commitment to maintaining the highest standards in my work.
The consolidation timeline indicates that the Raleigh accounting office will close by November 30, 2025. I would be available to begin work in Charlotte as early as November 1 to help facilitate a smooth transition.
Thank you for considering my request to continue serving the company through this organizational change.
Sincerely,
Rachel Kim
Senior Accountant
Global Manufacturing Enterprises, Raleigh Branch
r.kim@gme.com
555-890-1234
Employee ID: GME5643
10. Transfer Request for Personal Development
Subject: Request for Transfer to Houston Branch for Professional Growth
October 12, 2025
Ms. Denise Washington
Talent Development Manager
Universal Banking Corporation
2500 Finance Plaza
Houston, TX 77002
Dear Ms. Washington,
I am writing to request a transfer from the Small Business Banking Department at our Austin branch to the Commercial Banking Division at our Houston headquarters.
After five successful years serving small business clients, I am eager to expand my skills by working with larger commercial accounts. The Houston branch’s reputation for handling complex commercial transactions presents an ideal opportunity for my professional growth in this direction.
My track record includes growing my small business loan portfolio by 34% over the past two years and maintaining a loan default rate 50% below the company average. These achievements demonstrate my risk assessment abilities and relationship management skills—both crucial for commercial banking success.
I have completed all four levels of the company’s Commercial Banking Certification Program, finishing the final advanced course last month. This training, combined with my practical experience, has prepared me for the challenges of commercial banking.
My branch manager, Ms. Gabriela Sanchez, supports this transfer request as part of my career development plan. She has confirmed that adequate coverage exists for my current portfolio should my transfer be approved.
I would appreciate the opportunity to discuss how my experience and goals align with the needs of the Houston Commercial Banking team. Thank you for your consideration.
Best regards,
James Wilson
Small Business Banking Officer
Universal Banking Corporation, Austin Branch
j.wilson@ubcbank.com
555-901-2345
Employee ID: UBC-7724
11. Transfer Request Following Promotion
Subject: Request for Transfer to Regional Headquarters Following Promotion
November 5, 2025
Mr. Anthony Garcia
Regional Operations Director
Retail Excellence Inc.
1800 Commerce Center
Minneapolis, MN 55401
Dear Mr. Garcia,
I am writing to formally request a transfer to our Minneapolis Regional Headquarters following my recent promotion to District Visual Merchandising Manager.
As outlined in the promotion announcement, this new role requires regular interaction with the Regional Design Team based at headquarters. While remote collaboration is possible, being physically present at the Minneapolis office would allow for more effective communication and creative development with the design team.
During my four years as Store Visual Merchandiser at our Madison location, I have demonstrated strong creative and leadership skills, resulting in a 28% increase in featured product sales and recognition for our store displays at last year’s company conference.
The promotion documentation indicates that this position can be based either at a district store or at regional headquarters. Given the collaborative nature of merchandising development, I believe relocating to Minneapolis would maximize my effectiveness in this new role and contribute to stronger design consistency across our district’s 12 stores.
My current store manager, Ms. Heather Brooks, supports this transfer request and has already begun the process of identifying my replacement at the Madison location. If approved, I could begin at headquarters by December 1, 2025, which aligns with the holiday merchandising planning cycle.
Thank you for considering this request as part of my transition to the district management team.
Sincerely,
Nicole Taylor
District Visual Merchandising Manager (formerly Madison Store Visual Merchandiser)
Retail Excellence Inc.
n.taylor@retailex.com
555-012-3456
Employee ID: REI-3311
12. Transfer Request to Support New Business Initiative
Subject: Request for Transfer to Singapore Branch to Support APAC Expansion
December 10, 2025
Dr. Richard Wong
Vice President, International Operations
Global Consulting Partners
One Marina Boulevard
Singapore 018989
Dear Dr. Wong,
I am writing to request a transfer from our London office to the Singapore branch to support our recently announced Asia-Pacific expansion initiative.
As a Senior Consultant specializing in supply chain optimization, I have worked with several multinational clients with significant operations in the APAC region. This experience has given me valuable insights into the regional business practices and challenges that would benefit our new initiative.
My most recent project involved redesigning the distribution network for a global electronics manufacturer with production facilities in Malaysia, Vietnam, and Thailand. This work resulted in a 23% reduction in logistics costs and improved delivery times by 35%. The knowledge gained from this project would be directly applicable to the APAC strategy outlined in our Q3 company meeting.
Additionally, I lived in Hong Kong for three years before joining Global Consulting Partners and speak conversational Mandarin. This cultural and language background would help me establish rapport with clients and partners in the region.
My current project commitments in London will conclude by February 15, 2026, making that an ideal transition time if this transfer request is approved. My practice lead, Mrs. Emma Stevens, supports this request and has confirmed that my expertise would be valuable to the Singapore team.
Thank you for considering my request to contribute to this exciting new chapter for our company.
Respectfully,
William Chen
Senior Consultant, Supply Chain Practice
Global Consulting Partners, London Office
w.chen@gcpartners.com
+44 20 5555 1234
Employee ID: GCP-8899
13. Transfer Request Following Life Change
Subject: Request for Transfer to Portland Branch Following Marriage
January 22, 2026
Human Resources Department
Northwest Financial Services
350 Finance Tower
Portland, OR 97201
To Whom It May Concern,
I am writing to request a transfer from the Boise branch to the Portland branch of Northwest Financial Services following my recent marriage.
My spouse has secured a tenured teaching position at Portland State University beginning with the fall 2026 semester. We have decided to establish our new home in Portland, making a transfer essential for me to continue my career with Northwest Financial Services.
As a Mortgage Loan Officer for the past five years, I have consistently exceeded my targets and built strong relationships with local real estate professionals. My closed loan volume ranked in the top 10% company-wide for the past two years, and my customer satisfaction scores have averaged 4.7/5.
The Portland real estate market shares many similarities with Boise, as both have experienced significant growth in recent years. My experience with first-time homebuyers and investment property financing would transfer well to the Portland market needs as identified in our last quarterly report.
I would like to request this transfer to take effect by June 1, 2026, which would allow time for my replacement to be hired and trained in Boise before the busy summer season. This timeline also aligns with our planned relocation to Portland.
My current manager, Mr. Kevin Palmer, is aware of this request and has expressed his support, noting that my performance and professionalism would make me an asset to the Portland team.
Thank you for your consideration. I am committed to continuing my career growth with Northwest Financial Services and hope this transfer will allow me to do so while supporting my personal life changes.
Sincerely,
Amanda Rodriguez
Mortgage Loan Officer
Northwest Financial Services, Boise Branch
a.rodriguez@nwfinancial.com
555-234-5678
Employee ID: NWF-6622
14. Transfer Request to Reduce Burnout Risk
Subject: Request for Transfer to Smaller Branch Office
February 15, 2026
Ms. Catherine Johnson
Regional Manager
Customer First Insurance
275 Main Street
Burlington, VT 05401
Dear Ms. Johnson,
I am writing to request a transfer from our Boston regional center to the Burlington branch office of Customer First Insurance.
For the past seven years, I have served as a Claims Adjuster at our high-volume Boston office, handling an average of 175 claims per month. While I have maintained high performance ratings, this sustained workload has begun to affect my ability to give each claim the attention it deserves.
The smaller Burlington office would allow me to apply my extensive experience in a setting where I could provide more personalized service to each client. My background handling complex claims would be particularly valuable to a smaller office that may not have specialists for each claim type.
My annual reviews have consistently noted my attention to detail and thorough investigation skills. These qualities would transfer well to the Burlington office, which handles a wider variety of claims per adjuster according to our staffing reports.
On a personal level, the reduced pace would help me maintain the quality standards that have been the hallmark of my career at Customer First Insurance. My current supervisor, Mr. Paul Hernandez, supports this request and believes it would be a good fit for both my skills and the Burlington office’s needs.
If approved, I would be available to begin this transfer on April 1, 2026, or at another time that works best for both offices.
Thank you for considering my request.
Sincerely,
David Thompson
Senior Claims Adjuster
Customer First Insurance, Boston Office
d.thompson@cfinsurance.com
555-345-6789
Employee ID: CFI-1144
15. Transfer Request to Apply Specialized Training
Subject: Request for Transfer to Research Division Following Specialized Training
March 8, 2026
Dr. Samantha Lee
Director of Research
BioAdvance Pharmaceuticals
3200 Science Park Road
San Diego, CA 92121
Dear Dr. Lee,
I am writing to request a transfer from the Quality Assurance Department at our Denver facility to the Oncology Research Team at our San Diego headquarters.
Over the past six months, I have completed the company-sponsored Advanced Research Methodologies certification program, with a focus on oncology applications. This specialized training has equipped me with the skills to contribute meaningfully to the research initiatives outlined in our recent strategic plan.
My seven years in Quality Assurance have given me a strong foundation in GMP protocols and regulatory compliance, knowledge that would be valuable in designing research procedures that will meet FDA requirements from the outset. My familiarity with our documentation systems would also help bridge communication between research and quality teams.
My graduate research at UCLA focused on cellular mechanisms related to drug resistance in cancer treatments, making the current BRCA-targeted therapy project mentioned in the company newsletter of particular interest to me. This background, combined with my recent training, positions me well to contribute to this important work.
My current supervisor, Dr. Michael Rivera, supports this transfer request as part of my professional development plan. He has confirmed that a suitable replacement has been identified through our recent hiring initiative.
Thank you for considering my request to apply my expanded skill set to our company’s research priorities.
Respectfully,
Laura Chen, Ph.D.
Quality Assurance Specialist
BioAdvance Pharmaceuticals, Denver Facility
l.chen@bioadvance.com
555-456-7890
Employee ID: BAP-5577
Wrapping Up: Transfer Request Letters
Writing an effective transfer request letter requires clarity about your reasons, highlighting your value to the organization, and showing how the transfer benefits both you and the company. The 15 examples provided cover various situations that might prompt a transfer request.
Key points to take from these examples include being specific about timing, gaining support from your current supervisor, emphasizing how your skills transfer to the new location, and maintaining a professional tone throughout your request.
A well-crafted transfer request presents you as a valuable employee who wants to continue contributing to the company’s success, just from a different location. With the right approach, your transfer request can open new opportunities while preserving your professional relationships and career progression.