Your checkbook helps you keep track of your money and pay bills easily. Banks usually give you a new checkbook when you open an account, but what happens when you run out of checks? You need to ask your bank for a new one.
Getting a new checkbook should be simple, but sometimes banks need a formal request. This article gives you examples of letters that work for different situations. Read on to find helpful templates you can use right away.
Sample Letters of Request for Check Book from Bank
Here are 15 different sample letters you can use when requesting a checkbook from your bank.
1. Basic Request Letter for a New Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for a New Checkbook
Dear [Bank Manager’s Name],
This letter is to request a new checkbook for my account. My current checkbook is almost finished, and I would like to have a new one ready before I run out completely.
My account details are as follows:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Please send the new checkbook to my address listed above. If there are any fees for this service, please deduct them from my account.
Thank you for your quick help with this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
2. Urgent Request Letter for Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Urgent Request for Checkbook
Dear [Bank Manager’s Name],
This is an urgent request for a new checkbook. My current checkbook has been completely used, and I have several important payments due next week that must be paid by check.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Can you please rush a new checkbook to me? If there is an extra fee for fast delivery, I am happy to pay it. Please let me know when I can expect to get the checkbook.
Thank you for understanding the rush and helping me with this urgent matter.
Sincerely,
[Your Signature]
[Your Printed Name]
3. Online Banking Request for Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Checkbook Through Online Banking
Dear Customer Service Team,
My name is [Your Name], and I would like to request a new checkbook through your online banking service. I have tried to order one through my online account but faced some technical problems while doing so.
My account information is:
Account Number: [Your Account Number]
User ID: [Your Online Banking User ID]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Please send a new checkbook to my home address on file. Let me know if you need any other information from me to complete this request.
Thank you for your help.
Sincerely,
[Your Signature]
[Your Printed Name]
4. Joint Account Checkbook Request Letter
[Primary Account Holder’s Name]
[Secondary Account Holder’s Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Checkbook for Joint Account
Dear [Bank Manager’s Name],
We are writing to request a new checkbook for our joint account. Our current checkbook is nearly finished, and we need a new one soon.
Our joint account details are:
Account Number: [Your Joint Account Number]
Account Type: [Checking/Current Account]
Account Holders: [Both Names on Account]
Please mail the new checkbook to our address above. If both signatures are needed for this request, we have both signed below.
Thank you for your help with this matter.
Sincerely,
[First Account Holder’s Signature]
[First Account Holder’s Printed Name]
[Second Account Holder’s Signature]
[Second Account Holder’s Printed Name]
5. Request for a Special Type of Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Special Type of Checkbook
Dear [Bank Manager’s Name],
This letter is to request a special type of checkbook for my account. I would like to order a [type of checkbook – large print, duplicate copies, wallet-sized, etc.] checkbook instead of the standard one.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
The reason I need this special type of checkbook is [brief explanation if you wish to include one]. Please let me know if there are any extra costs for this type of checkbook, and feel free to deduct them from my account.
Thank you for looking into this special request.
Sincerely,
[Your Signature]
[Your Printed Name]
6. Request After Moving to a New Address
[Your Name]
[Your NEW Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Checkbook to New Address
Dear [Bank Manager’s Name],
This letter serves two purposes. First, I would like to update my address in your records. Second, I need to request a new checkbook.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
My new address is listed at the top of this letter. Please update your records and send a new checkbook to this address as soon as possible.
I have enclosed a copy of my ID and a utility bill as proof of my new address. Please let me know if you need anything else to process this update and request.
Thank you for your help with these matters.
Sincerely,
[Your Signature]
[Your Printed Name]
Enclosed: ID copy, Utility bill
7. Request After Lost or Stolen Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Replacement of Lost/Stolen Checkbook
Dear [Bank Manager’s Name],
I am writing to report that my checkbook has been [lost/stolen] on [date when you noticed it missing]. I have already called your customer service line to report this on [date of call], but I am following up with this written request for a replacement checkbook.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
The lost/stolen checkbook had check numbers from [starting number] to [ending number]. Please cancel all these checks and issue a new checkbook with different check numbers.
I understand there may be a fee for this replacement. Please deduct any fees from my account.
Thank you for your quick action to protect my account and provide a new checkbook.
Sincerely,
[Your Signature]
[Your Printed Name]
8. Request for Additional Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Additional Checkbook
Dear [Bank Manager’s Name],
I would like to request an additional checkbook for my account. I still have some checks left in my current checkbook, but I write many checks each month and would like to have a backup ready.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Please send this additional checkbook to my address above. Any fees can be taken directly from my account.
Thank you for your help.
Sincerely,
[Your Signature]
[Your Printed Name]
9. Checkbook Request with Special Delivery Instructions
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Checkbook Request with Special Delivery Instructions
Dear [Bank Manager’s Name],
I am writing to request a new checkbook for my account. My current checkbook is almost finished, and I need a replacement soon.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
I have special delivery instructions for this checkbook. Please [hold it at the branch for pickup/deliver it to my work address below/send it via registered mail/other special instructions].
[If work address: Work Address: Company Name, Street Address, City, State ZIP]
I understand there may be extra costs for special handling. Please deduct any fees from my account.
Thank you for your help with these special arrangements.
Sincerely,
[Your Signature]
[Your Printed Name]
10. Request for Checkbook with Account Verification
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Checkbook with Account Verification
Dear [Bank Manager’s Name],
I would like to request a new checkbook for my account. As it has been some time since my last request, I am happy to provide verification of my identity and account ownership.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Last 4 digits of SSN: [Last 4 digits]
Date of Birth: [Your DOB]
I have attached a copy of my photo ID for your verification. Once verified, please send a new checkbook to my address listed above.
Thank you for your attention to security and for processing this request.
Sincerely,
[Your Signature]
[Your Printed Name]
Enclosed: Copy of photo ID
11. Request for Checkbook Through a Third Party
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Authorization for Third Party to Collect Checkbook
Dear [Bank Manager’s Name],
I am writing to request a new checkbook for my account and to authorize a third party to collect it on my behalf.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
I hereby authorize [Full Name of Authorized Person] to collect my new checkbook. Their identification details are:
Name: [Authorized Person’s Name]
ID Type and Number: [e.g., Driver’s License Number]
Relationship to me: [Relationship]
This authorization is valid until [Date]. Please ensure that the authorized person shows their ID when collecting the checkbook.
Thank you for your assistance with this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
Enclosed: Copy of my ID, Authorization Form
12. Email Request for Checkbook
Subject: Request for New Checkbook – Account #[Last 4 digits of account]
Dear [Bank Name] Customer Service,
This email is to request a new checkbook for my account. My current checkbook is almost finished, and I need a replacement.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Contact Phone: [Your Phone Number]
Please send the new checkbook to my address on file. If you need me to verify any information before processing this request, please contact me at this email address or at the phone number listed above.
For security purposes, I understand you may not be able to share account details via email. Feel free to contact me through secure messaging on the banking portal or by phone.
Thank you for your assistance.
Best regards,
[Your Full Name]
13. Business Account Checkbook Request
[Your Name]
[Your Position]
[Company Name]
[Company Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Business Account Checkbook
Dear [Bank Manager’s Name],
This letter is to request a new checkbook for our business account. Our current supply of checks is running low, and we need to replenish it for our ongoing business operations.
Our business account details are:
Business Name: [Company Name]
Account Number: [Business Account Number]
Account Type: [Business Checking Account]
Authorized Signatory: [Name(s) of authorized signatories]
Please send [number of checkbooks] checkbooks to our business address listed above. If there are any forms that need to be filled out or any fees for this service, please let us know, and we will handle them accordingly.
Thank you for your assistance with our business banking needs.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Position]
[Company Name]
14. Request for Free Replacement of Damaged Checkbook
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Free Replacement of Damaged Checkbook
Dear [Bank Manager’s Name],
I am writing to request a free replacement for my damaged checkbook. The checkbook I received last month was damaged [describe the damage – water damage, printing errors, binding issues, etc.], making many of the checks unusable.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
I have enclosed several of the damaged checks as examples of the problem. Since this damage was not caused by me and the checkbook is nearly new, I would appreciate a free replacement.
Thank you for looking into this matter and providing a solution.
Sincerely,
[Your Signature]
[Your Printed Name]
Enclosed: Samples of damaged checks
15. Request for Checkbook with Banking Relationship Overview
[Your Name]
[Your Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Date]
[Bank Manager’s Name]
[Bank Name]
[Bank Address]
[City, State ZIP]
Subject: Request for Checkbook and Banking Relationship Overview
Dear [Bank Manager’s Name],
This letter serves to request a new checkbook and also to express my satisfaction with the banking services I have received as your customer for [number] years.
My account details are:
Account Number: [Your Account Number]
Account Type: [Checking/Current Account]
Account Holder Name: [Your Full Name]
Besides my checking account, I also maintain [list other accounts or services you use at the bank – savings account, CD, safe deposit box, loan, etc.] with your bank. As a loyal customer, I would appreciate any available courtesy waiver of the checkbook fee, if applicable.
Please send a new checkbook to my address above at your earliest convenience. Thank you for your continued excellent service.
Sincerely,
[Your Signature]
[Your Printed Name]
Wrap-up: Sample Request Letters for Check Books
Writing a clear request letter for a new checkbook makes the process smooth and fast. Each letter in this guide fits a different situation you might face. Banks appreciate clear requests that include all the needed details.
Keep these tips in mind when writing your letter:
- Always include your full account details
- Clearly state what you need
- Add any special instructions
- Be polite and thank the bank for their help
With these sample letters as guides, you can quickly create your own request and get your new checkbook with less hassle. Next time you need to ask your bank for a checkbook, you will know exactly how to write an effective request letter.