Moving to a new place brings a mix of feelings. You might feel happy about the fresh start but also stressed about all the tasks on your to-do list. One key task that many people put off is letting everyone know about your address change.
Sending address change notices helps make sure your mail, packages, and important documents reach you without delay. This guide gives you 15 ready-to-use letter templates that you can quickly adjust to fit your needs. Each letter works for different situations, saving you time and making the process much easier.
Sample Letters of Request for Change of Address
Here are fifteen different letter templates you can use when you need to notify others about your change of address.
1. Basic Change of Address Letter to Service Providers
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Company Name]
[Company Address]
[City, State ZIP Code]
Subject: Change of Address Request
Dear Customer Service Team,
My account number with your company is [Account Number]. This letter serves as my official request to update my address in your records.
As of [Effective Date], my new address will be:
[Your New Address]
[New City, State ZIP Code]
Please update your records accordingly and send all future correspondence to this new address. Should you need any additional information to process this change, please contact me using the phone number or email listed above.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
2. Change of Address Letter to Bank or Financial Institution
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Bank Name]
[Bank Address]
[City, State ZIP Code]
Subject: Request to Update Address on Account #[Account Number]
Dear [Bank Manager/Customer Service],
This letter is to notify you of my recent change of residence and to request an update to my mailing address on all accounts I hold with [Bank Name].
My current account details are:
- Account Holder: [Your Full Name]
- Account Number(s): [List all relevant account numbers]
- Current Address on File: [Your Current Address]
My new address, effective [Date], is:
[Your New Address]
[New City, State ZIP Code]
For security purposes, I have attached a copy of my [ID/Driver’s License] showing my current address, as well as a utility bill at my new address as proof of residence.
Please update all accounts, statements, notices, and any other correspondence to reflect this change. Also, please send written confirmation once this change has been processed.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Printed Name]
3. Change of Address Letter to Insurance Company
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Insurance Company Name]
[Insurance Company Address]
[City, State ZIP Code]
Subject: Policy #[Policy Number] – Address Change Request
Dear Claims Department,
I am writing to inform you of my recent move and to request that you update the address on my insurance policy.
Policy Details:
- Policyholder Name: [Your Full Name]
- Policy Number: [Your Policy Number]
- Type of Policy: [Type of Insurance]
My new address, effective [Effective Date], is:
[Your New Address]
[New City, State ZIP Code]
Please update your records to show this new address for all future correspondence, bills, and policy documents. If this change affects my current premium in any way, please let me know as soon as possible.
Should you need any additional information or documentation to process this change, please contact me at [Your Phone Number] or [Your Email Address].
Thank you for your help with this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
4. Change of Address Letter to Subscription Services
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Subscription Service Name]
[Subscription Service Address]
[City, State ZIP Code]
Subject: Subscription Address Update – Account #[Account/Subscriber Number]
Hello [Subscription Service] Team,
I want to let you know about my recent move and need to update the delivery address for my subscription with your service.
My subscription details are:
- Subscriber Name: [Your Full Name]
- Subscription/Account Number: [Your Subscription Number]
- Subscription Type: [Type of Subscription]
Starting [Effective Date], please send all future deliveries to:
[Your New Address]
[New City, State ZIP Code]
If there are any issues with delivering to this new address or if you need more information, please let me know right away by phone or email.
Thanks so much for helping with this change!
Best regards,
[Your Signature]
[Your Printed Name]
5. Change of Address Letter to Employer
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[HR Manager’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]
Subject: Employee Address Change Notification
Dear [HR Manager’s Name],
This letter is to inform the Human Resources department that I have recently moved to a new residence.
My employee details are:
- Name: [Your Full Name]
- Employee ID: [Your Employee ID]
- Department: [Your Department]
Please update your records with my new address, effective [Date]:
[Your New Address]
[New City, State ZIP Code]
This change may affect my tax withholding forms, benefit notifications, and any company mail. Please let me know if I need to fill out any additional paperwork to complete this address change.
Thank you for your assistance with updating my employment records.
Sincerely,
[Your Signature]
[Your Printed Name]
6. Change of Address Letter to Government Agency
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Social Security Number/ID Number]
[Email Address]
[Phone Number]
[Date]
[Government Agency Name]
[Agency Address]
[City, State ZIP Code]
Subject: Official Request for Address Change
To Whom It May Concern:
My name is [Your Full Name], and I am writing to formally request an update to my address on file with your agency.
My identifying information is as follows:
- Full Legal Name: [Your Full Legal Name]
- Date of Birth: [Your Date of Birth]
- Social Security Number/ID: [Your SSN or ID Number]
- Current Address on File: [Your Current Address]
As of [Effective Date], my new address is:
[Your New Address]
[New City, State ZIP Code]
I have attached the following documents as proof of my identity and new address:
- Copy of [ID Document]
- Copy of [Proof of New Address]
Please update all relevant records and redirect any future correspondence to my new address. If there are any forms I need to complete or additional steps I should take, please inform me as soon as possible.
Thank you for your attention to this matter.
Respectfully,
[Your Signature]
[Your Printed Name]
7. Change of Address Letter to Post Office
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Local Post Office Name]
[Post Office Address]
[City, State ZIP Code]
Subject: Mail Forwarding and Change of Address Request
Dear Postmaster,
This letter serves as my official request to forward all mail from my current address to my new address.
Current Address: [Your Current Address]
[City, State ZIP Code]
New Address (effective [Date]): [Your New Address]
[New City, State ZIP Code]
Please begin forwarding my mail on [Start Date] and continue for [Duration, e.g., 6 months].
The residents at this address who will be moving include:
- [Your Full Name]
- [Name of Family Member]
- [Name of Family Member] (List all applicable names)
I understand that I can also fill out an official change of address form at the post office or online. This letter serves as additional notification of my intent to change my mailing address.
Thank you for your help during my transition to a new home.
Sincerely,
[Your Signature]
[Your Printed Name]
8. Change of Address Letter to Medical Provider
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Medical Provider/Practice Name]
[Medical Office Address]
[City, State ZIP Code]
Subject: Patient Address Update – [Patient ID/Chart Number]
Dear [Doctor’s Name/Office Manager],
I am a patient at [Medical Practice Name] and need to update my contact information due to a recent move.
My patient information is:
- Patient Name: [Your Full Name]
- Date of Birth: [Your DOB]
- Patient ID/Chart Number: [Your Patient ID]
Starting [Effective Date], my new address will be:
[Your New Address]
[New City, State ZIP Code]
Please update your records with this new information. This change should be reflected on all future appointments, billing statements, test results, and any other correspondence.
My phone number and email [have/have not] changed. [If changed, provide new contact information]
Thank you for updating my patient records.
Sincerely,
[Your Signature]
[Your Printed Name]
9. Change of Address Letter to School or University
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[School/University Name]
[Registrar’s Office/Administrative Office]
[School Address]
[City, State ZIP Code]
Subject: Student Address Change Request – [Student ID]
Dear Registrar’s Office,
My name is [Your Name], and I am a [current student/alumnus/parent of student] at [School/University Name]. I am writing to update my address in your records.
Student Information:
- Student Name: [Student Full Name]
- Student ID: [Student ID Number]
- Program/Grade: [Program/Grade]
My new address, effective [Date], is:
[Your New Address]
[New City, State ZIP Code]
Please update your database to send all future mail, including [transcripts/report cards/newsletters/alumni information/etc.] to this new address.
If you need any forms completed or additional information to process this change, please contact me using the email or phone number provided above.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Printed Name]
10. Change of Address Letter to Utility Company
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Utility Company Name]
[Utility Company Address]
[City, State ZIP Code]
Subject: Service Transfer and Address Change – Account #[Account Number]
Dear Customer Service Representative,
I am writing to notify you of my upcoming move and to request both a service transfer and an address update for my account.
Account Details:
- Account Holder: [Your Full Name]
- Account Number: [Your Account Number]
- Service Address: [Your Current Address]
I will be moving out of my current residence on [Move-Out Date] and would like to:
- Discontinue service at my current address after [Last Date of Service]
- Begin service at my new address on [First Date of Service]
- Update my billing address in your system
My new address will be:
[Your New Address]
[New City, State ZIP Code]
Please confirm that these changes have been made to my account and provide me with any information about deposits, final readings, or new service setup that may be needed.
Thank you for your help with this transition.
Sincerely,
[Your Signature]
[Your Printed Name]
11. Change of Address Letter to Credit Card Company
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Credit Card Company Name]
[Credit Card Company Address]
[City, State ZIP Code]
Subject: Address Update Request for Card Ending in [Last 4 Digits]
Dear Customer Service Department,
Please update the billing and mailing address for my credit card account due to my recent relocation.
Cardholder Information:
- Full Name on Card: [Your Full Name]
- Card Number (last 4 digits only): XXXX-XXXX-XXXX-[Last 4 Digits]
- Current Billing Address: [Your Current Address]
My new address, effective [Date], is:
[Your New Address]
[New City, State ZIP Code]
For verification and security purposes, I have included a copy of my latest statement and a government-issued ID.
Please confirm when this change has been processed. Also, let me know if I should expect a new card to be issued due to this address change.
Thank you for your prompt attention to this request.
Sincerely,
[Your Signature]
[Your Printed Name]
12. Change of Address Letter to Friends and Family
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
Dear Friends and Family,
We wanted to share some happy news with you! We have moved to a new home and are excited about this next chapter in our lives.
As of [Move Date], our new address is:
[Your New Address]
[New City, State ZIP Code]
We hope you’ll update your address books and holiday card lists. Our phone numbers and email addresses will stay the same.
We’d love to have you visit us once we’re settled in! We’ll be hosting a housewarming party on [Date] at [Time] – please let us know if you can make it.
Looking forward to making new memories in our new home and sharing them with all of you.
With love,
[Your Signature]
[Your Name/Family Name]
[Phone Number]
[Email Address]
13. Change of Address Letter for Magazine or Newsletter Subscriptions
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Publication Name]
[Subscription Department]
[Publication Address]
[City, State ZIP Code]
Subject: Subscription Address Change – Subscriber #[Subscription Number]
Dear Subscription Services,
I am a current subscriber to [Publication Name] and need to update my delivery address due to a recent move.
My subscription details are:
- Subscriber Name: [Your Full Name]
- Subscription/Account Number: [Your Subscription Number]
- Current Delivery Address: [Your Current Address]
Please update your records to deliver all future issues to my new address, starting [Effective Date]:
[Your New Address]
[New City, State ZIP Code]
If possible, please send me confirmation when this change has been made to my subscription. Should there be any issues with this request or any additional information needed, please contact me using the information provided above.
Thank you for your help ensuring I don’t miss any issues of your publication.
Best regards,
[Your Signature]
[Your Printed Name]
14. Change of Address Letter to Online Retailers
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Online Retailer Name]
[Customer Service Department]
[Retailer Address (if available)]
[City, State ZIP Code]
Subject: Account Address Update Request
Hello [Retailer Name] Customer Service,
I am a regular customer on your website and need to update the default shipping and billing addresses stored in my account profile.
My account details are:
- Full Name: [Your Full Name]
- Email Address Associated with Account: [Your Email]
- Username (if applicable): [Your Username]
As of [Date], I have moved to a new address:
[Your New Address]
[New City, State ZIP Code]
Please update both my default shipping and billing addresses in your system. I understand I may need to log into my account to make these changes myself, but I wanted to ensure that any pending orders or saved information is correctly updated.
For any orders currently being processed, please check if the shipping address can be updated to my new location.
Thanks for your help!
Sincerely,
[Your Signature]
[Your Printed Name]
15. Change of Address Letter to Tax Authority
[Your Name]
[Your Current Address]
[City, State ZIP Code]
[Social Security Number/Taxpayer ID]
[Email Address]
[Phone Number]
[Date]
[Tax Authority Name]
[Tax Authority Address]
[City, State ZIP Code]
Subject: Taxpayer Address Change Notification
To the [Tax Authority Name],
I am writing to formally notify you of my change of address for tax purposes.
Taxpayer Information:
- Full Legal Name: [Your Full Legal Name]
- Social Security Number/Taxpayer ID: [Your SSN/TIN]
- Previous Address: [Your Current Address]
- Tax Form(s) Affected: [Forms, e.g., 1040, W-2, etc.]
My new address, effective [Date], is:
[Your New Address]
[New City, State ZIP Code]
Please update your records to reflect this change for all tax-related correspondence, including tax forms, notices, and refunds. I understand that I may need to complete additional forms to officially process this change.
I have attached a signed copy of [relevant tax form for address change, if applicable] to facilitate this process.
Thank you for your attention to this matter.
Respectfully,
[Your Signature]
[Your Printed Name]
Wrap-up: Address Change Letters
The letters provided above can be easily adjusted to fit your specific needs. A well-written change of address letter helps make sure your mail and important documents continue to reach you without problems.
Key points to keep in mind when sending address change notifications:
- Send your notifications at least two weeks before moving
- Keep copies of all sent letters for your records
- Follow up if you don’t receive confirmation within a reasonable time
- Consider setting up mail forwarding with your local post office as a backup
Taking care of address changes promptly saves you from dealing with missing bills, lost packages, or delayed important documents later on. With these templates as starting points, you can quickly handle this essential task and focus on enjoying your new home.