Getting fired can feel like the end of your career path. The stress, uncertainty, and emotional toll can be overwhelming. But sometimes, companies change their minds about termination decisions, offering a second chance through a withdrawal of termination letter. These letters can restart careers and restore hope.
Reading through different examples of withdrawal of termination letters helps you understand how to write one effectively. Each situation needs its own approach, tone, and content structure to convey the message properly.
Letters of Withdrawal of Termination
Here are fifteen professionally crafted letters that show different ways to handle this important communication.
Letter 1: Direct Reinstatement After Performance Review Appeal
Subject: Withdrawal of Employment Termination – [Employee Name]
Dear [Employee Name],
After careful review of your appeal and the additional performance data you provided during our meeting on [Date], we have decided to withdraw the termination notice dated [Original Termination Date].
The new information you shared about your project achievements and team contributions gave us valuable context we didn’t have before. Your detailed explanation of how you handled the [Project Name] challenges showed strong problem-solving skills and dedication to finding solutions.
Your immediate supervisor, [Name], strongly supported your position with examples of your positive impact on the team. The customer satisfaction scores you achieved on recent projects also demonstrate your commitment to excellence.
Based on these factors, you will maintain your current position as [Job Title] with all benefits and seniority intact. Please return to work on [Date]. You’ll meet with [Supervisor Name] at 9:00 AM to discuss your upcoming projects and responsibilities.
We look forward to your continued contributions to the company.
Sincerely,
[Your Name]
[Title]
[Company Name]
Letter 2: Withdrawal Based on New Evidence
Subject: Termination Notice Withdrawal – [Employee Name]
Dear [Employee Name],
This letter serves to formally withdraw the termination notice you received on [Date]. New evidence has come to light that significantly changes our understanding of the situation that led to the original decision.
Through our extended investigation, we found that the reported policy violations were based on incomplete information. The security footage and witness statements collected after your hearing paint a different picture of the events on [Date of Incident].
The documentation you provided proves you followed proper procedures and acted within company guidelines. Your quick thinking actually prevented a potentially serious safety issue, and this deserves recognition rather than punishment.
Please consider your employment with [Company Name] fully reinstated, effective immediately. All benefits, pay rate, and position details remain unchanged. Your return date will be [Date], giving you time to adjust your schedule.
We sincerely regret any stress or difficulty this situation has caused you and your family.
Best regards,
[Your Name]
[Title]
[Company Name]
Letter 3: Procedural Error Correction
Subject: Withdrawal of Termination Notice – Procedural Correction
Dear [Employee Name],
This letter nullifies the termination notice issued on [Date] due to procedural errors in the disciplinary process. Our review revealed that proper protocols for progressive discipline were not correctly followed in your case.
Company policy requires three documented verbal warnings and two written warnings before termination proceedings can begin. Our records show only one verbal and one written warning were issued. This oversight makes the termination decision procedurally invalid.
Your employee file contains several positive performance reviews and commendations from clients. These should have been considered during the disciplinary process. The recent team restructuring also affected your ability to meet certain targets, which wasn’t factored into the evaluation.
Your position as [Job Title] remains secure, with no changes to your compensation or benefits package. Please resume your duties on [Date]. [Supervisor Name] will schedule a meeting to review your current projects and address any concerns you may have.
We appreciate your patience during this review process.
Regards,
[Your Name]
[Title]
[Company Name]
Letter 4: Union Intervention Resolution
Subject: Withdrawal of Termination Following Union Agreement
Dear [Employee Name],
Following productive discussions with [Union Name] representatives and a thorough review of your case, we are withdrawing the termination notice dated [Date]. The resolution reached through union mediation addresses both management concerns and your rights as a union member.
The grievance process highlighted several mitigating factors that weren’t fully considered during the initial decision. Your long service record, consistent safety compliance, and willingness to take on additional shifts demonstrated your value to the company.
We acknowledge that recent equipment issues contributed to production delays initially attributed to performance problems. The maintenance records support your previous requests for equipment updates, showing proactive attention to potential problems.
Your reinstatement takes effect on [Date]. You’ll return to your regular shift schedule with full seniority and benefits maintained. Please meet with your union representative and supervisor on your first day back to review the terms of the agreement.
Thank you for your cooperation throughout this process.
Sincerely,
[Your Name]
[Title]
[Company Name]
Letter 5: Medical Documentation Reconsideration
Subject: Termination Withdrawal – Medical Accommodation
Dear [Employee Name],
Based on the medical documentation you submitted on [Date], we are withdrawing the termination notice issued [Original Notice Date]. The information from your healthcare provider clarifies your need for reasonable accommodations under applicable laws.
Your doctor’s detailed explanation of your condition and recommended workplace modifications gives us a clear path forward. We now understand how these adjustments will allow you to perform your job duties effectively while managing your health needs.
Our HR department will work with you to implement the suggested accommodations, including [Brief Description of Changes]. These modifications will be in place before your return date of [Date]. Your supervisor has been briefed and will help ensure a smooth transition.
All terms of your employment remain unchanged, including your position, salary, and benefits. We look forward to supporting your continued success with our team.
Please contact [HR Contact Name] to complete any necessary paperwork before your return.
Best regards,
[Your Name]
[Title]
[Company Name]
Letter 6: Management Change Reversal
Subject: Withdrawal of Previous Termination Decision
Dear [Employee Name],
As part of the recent management restructuring at [Company Name], we have reviewed all personnel decisions made by the previous leadership team. This review leads us to withdraw your termination notice dated [Date].
The new management team values your technical expertise and project management skills. Your past contributions to [Project Names] demonstrate capabilities that align well with our updated strategic goals.
We recognize that the previous performance concerns stemmed from communication issues rather than skill deficiencies. The new reporting structure should provide better support and clearer expectations for your role.
Your reinstatement includes full restoration of your previous position, salary, and benefits package. Please return to work on [Date] and meet with [New Supervisor Name] to discuss upcoming projects and our revised departmental objectives.
We look forward to working with you under this new structure.
Regards,
[Your Name]
[Title]
[Company Name]
Letter 7: Policy Misinterpretation Correction
Subject: Withdrawal of Termination – Policy Clarification
Dear [Employee Name],
This letter formally withdraws the termination notice you received on [Date]. A detailed review of company policies revealed that the interpretation leading to your termination was incorrect.
The policy regarding [Subject of Policy] was applied too strictly in your situation. After consulting with our legal department, we determined that your actions fell within acceptable parameters under our guidelines. The confusion arose from recent policy updates that needed better clarification.
Your handling of the [Specific Situation] actually followed the spirit of our company values, prioritizing customer satisfaction while maintaining professional standards. This approach deserves recognition rather than reprimand.
Please resume your position as [Job Title] on [Date]. Your salary, benefits, and other employment terms remain unchanged. [HR Contact Name] will help process your reinstatement paperwork.
We appreciate your understanding during this situation.
Best regards,
[Your Name]
[Title]
[Company Name]
Letter 8: External Audit Findings
Subject: Termination Notice Withdrawal Based on Audit Results
Dear [Employee Name],
Following an external audit of recent personnel actions, we are withdrawing your termination notice dated [Date]. The audit findings support your version of events and highlight areas where our internal controls need improvement.
The independent auditors found that the financial discrepancies attributed to your department resulted from software glitches rather than procedural errors. Their report completely exonerates you from any responsibility for the accounting irregularities.
The audit also praised your detailed record-keeping, which helped trace the source of the problems. This attention to documentation demonstrates your professional commitment and integrity.
Your position as [Job Title] will be reinstated effective [Date], with no changes to your compensation or benefits. Back pay for the intervening period will be processed with your next regular paycheck.
Please contact [HR Name] to arrange your return to work details.
Sincerely,
[Your Name]
[Title]
[Company Name]
Letter 9: Client Feedback Resolution
Subject: Withdrawal of Employment Termination Notice
Dear [Employee Name],
We are pleased to withdraw the termination notice issued on [Date]. Additional feedback from clients has significantly changed our perspective on the situation that led to the original decision.
Several key clients contacted senior management to express their strong satisfaction with your service and support. Their testimonials highlighted your problem-solving abilities and dedication to meeting their needs, directly contradicting the concerns that prompted the termination notice.
These clients specifically mentioned your handling of [Project/Situation], describing how your quick response prevented serious problems with their operations. This kind of client satisfaction aligns perfectly with our company values.
Your reinstatement takes effect on [Date]. All employment terms, including your position, salary, and benefits package, remain unchanged. Please meet with [Supervisor Name] upon your return to discuss current client projects.
We value your contributions to our client relationships.
Best regards,
[Your Name]
[Title]
[Company Name]
Letter 10: Training Completion Consideration
Subject: Termination Withdrawal – Performance Improvement
Dear [Employee Name],
This letter withdraws the termination notice you received on [Date]. Your successful completion of the [Training Program Name] demonstrates your commitment to professional growth and addressing the previously identified performance gaps.
The training assessments show significant improvement in [Specific Skills], which were the main areas of concern. Your instructor specifically commended your enthusiasm and quick application of new concepts during practical exercises.
These improvements, combined with your previous experience and knowledge of our systems, make you a valuable team member. We believe you now have the tools needed to meet and exceed performance expectations.
Please return to your position as [Job Title] on [Date]. Your supervisor will work with you to apply your new skills to current projects. All employment terms remain unchanged.
We look forward to seeing your continued growth.
Regards,
[Your Name]
[Title]
[Company Name]
Letter 11: Departmental Restructuring Reversal
Subject: Withdrawal of Termination – Position Reinstatement
Dear [Employee Name],
As part of our ongoing departmental restructuring, we are withdrawing your termination notice dated [Date]. The reorganization has created new opportunities that match your skills and experience.
The revised department structure includes expanded responsibilities in your area of expertise. Your previous work on [Project Names] shows you have the capabilities needed for these enhanced role requirements.
Your technical background and team leadership experience will help smooth the transition to our new operational model. Several team members have specifically requested to continue working with you on upcoming projects.
Your reinstatement as [Job Title] takes effect on [Date]. Please meet with [Supervisor Name] to review your updated role description and objectives. All previous employment terms remain in force.
We believe you will thrive in this restructured environment.
Best regards,
[Your Name]
[Title]
[Company Name]
Letter 12: Peer Review Committee Decision
Subject: Termination Notice Withdrawal – Peer Review Results
Dear [Employee Name],
Based on the recommendations of the Peer Review Committee, we are withdrawing your termination notice dated [Date]. The committee’s thorough evaluation provided valuable insights into the circumstances surrounding the original decision.
Your colleagues on the review panel emphasized your technical contributions and mentorship of junior team members. They provided multiple examples of how your expertise helped resolve complex problems and improve team productivity.
The committee also noted that recent departmental changes created challenges that affected everyone’s performance metrics. Their suggestion to adjust evaluation criteria in light of these changes makes sense.
Please resume your position as [Job Title] on [Date]. Your compensation, benefits, and other employment terms remain unchanged. [Supervisor Name] will meet with you to discuss current projects and priorities.
We appreciate your patience with the review process.
Sincerely,
[Your Name]
[Title]
[Company Name]
Letter 13: Customer Complaint Resolution
Subject: Withdrawal of Employment Termination
Dear [Employee Name],
This letter withdraws the termination notice issued on [Date]. Additional investigation of the customer complaint that prompted the termination revealed crucial missing context.
The customer has retracted their complaint after reviewing security footage and speaking with other staff members present during the incident. They now acknowledge that you followed proper procedures and maintained professional behavior throughout the interaction.
Other customers have since come forward to praise your handling of similar situations, highlighting your ability to manage difficult conversations while upholding company standards. These testimonials support your explanation of the events.
Your position as [Job Title] is reinstated effective [Date]. All employment terms remain unchanged. Please meet with [Supervisor Name] upon your return to review updated customer service protocols.
We value your professional approach to customer service.
Best regards,
[Your Name]
[Title]
[Company Name]
Letter 14: Legal Review Outcome
Subject: Withdrawal of Termination Following Legal Review
Dear [Employee Name],
After consultation with our legal department, we are withdrawing your termination notice dated [Date]. The legal review identified several factors that require us to reconsider the original decision.
Our attorneys found that recent changes in employment regulations affect how certain policies must be applied. Your situation falls under these updated guidelines, which provide additional protections and considerations.
The legal team also noted your consistent documentation of workplace concerns and attempts to address them through proper channels. This paper trail demonstrates your commitment to professional communication and problem-solving.
Please return to your position as [Job Title] on [Date]. Your salary, benefits, and other employment terms remain intact. [HR Contact Name] will assist with processing your reinstatement paperwork.
We appreciate your cooperation during this review.
Regards,
[Your Name]
[Title]
[Company Name]
Letter 15: System Error Correction
Subject: Termination Notice Withdrawal – Technical Error
Dear [Employee Name],
This letter formally withdraws the termination notice you received on [Date]. A comprehensive system audit revealed technical errors that incorrectly flagged your performance metrics.
The software used to track productivity contained a bug that misreported your output statistics. Correct data shows your performance consistently met or exceeded department standards over the past year.
The IT department has fixed the reporting issue and implemented new verification procedures to prevent similar problems. Your accurate performance history justifies continued employment and potential advancement opportunities.
Your reinstatement as [Job Title] takes effect on [Date]. All employment terms remain unchanged. Back pay will be processed for any missed work periods.
We regret any stress this situation has caused.
Sincerely,
[Your Name]
[Title]
[Company Name]
Wrap-up
These withdrawal of termination letters showcase various approaches to reinstating employees while maintaining professional relationships. Each situation requires careful consideration of the circumstances, clear communication of the decision, and specific details about returning to work. Following these examples helps create effective letters that protect both the company and employee interests while fostering positive workplace relationships.