Getting a letter from the police can make anyone nervous. Yet these letters serve an important purpose as they help officers gather information and maintain clear communication with citizens. The right response can make a big difference in how smoothly things go.
Reading through different examples of police invitation letters helps you understand what to expect and how to handle such situations properly. Each sample below shows you exactly what these letters look like and gives you helpful tips on dealing with them correctly.
Police Letter of Invitation Samples
Here are 15 carefully crafted police invitation letter samples that cover various situations you might face.
1. Basic Police Interview Request
Subject: Request for Interview Regarding Case #2024-0234
Dear Mr. Thompson,
This letter serves as an invitation to attend an interview at the Central Police Station regarding an ongoing investigation. Your presence would help us gather important details about an incident that occurred on February 8, 2024, at approximately 3:30 PM near Oak Street Mall.
Please report to Interview Room 3 at the Central Police Station, located at 456 Main Street, on February 20, 2024, at 10:00 AM. The interview should take approximately 45 minutes of your time.
This is a routine inquiry where we seek to collect witness statements. You may bring legal representation if you wish. Should this time and date prove inconvenient, please contact Detective Sarah Martinez at (555) 123-4567 or email s.martinez@cpd.gov to arrange an alternative appointment.
Your cooperation will greatly assist us in completing our investigation efficiently.
Sincerely,
Detective Sarah Martinez
Badge #8867
Central Police Department
Criminal Investigation Division
2. Witness Statement Request
Subject: Witness Statement Request – Case Reference #2024-0456
Dear Ms. Rodriguez,
As the lead investigator for a case involving a traffic incident on Cedar Road, we request your presence at the South District Police Station. Several witnesses identified you as someone who may have valuable information about the events that occurred on February 12, 2024.
We would appreciate your attendance on February 22, 2024, at 2:00 PM. The station address is 789 Cedar Road, and you should ask for Detective Michael Chen at the front desk. We expect the meeting to last approximately one hour.
Please bring any photos, videos, or other materials you might have related to the incident. While this is a voluntary meeting, your assistance would greatly help us understand the full scope of what happened that day.
Should you need to reschedule or have any questions, please reach out to our office at (555) 234-5678. You may also email m.chen@spd.gov.
Thank you for your time and anticipated cooperation.
Best regards,
Detective Michael Chen
Badge #9234
South District Police Department
Traffic Division
3. Vehicle Investigation Notice
Subject: Vehicle-Related Investigation Interview Request – Case #2024-0789
Dear Mr. Anderson,
The Highway Division of the Metropolitan Police Department requests your attendance regarding an investigation involving a silver Toyota Camry, license plate XYZ-123. Our records show you as the registered owner of this vehicle.
Please visit the Highway Division office at 234 Parkway Avenue on February 25, 2024, at 11:30 AM. Your vehicle does not need to be present for this meeting. Detective Robert Wilson will conduct the interview, which should take about one hour.
This meeting relates to an incident reported on February 15, 2024, near the intersection of Highway 101 and Main Street. While this is an investigative interview, you maintain all your legal rights throughout this process. You may choose to have legal representation present.
If you cannot make this appointment, contact our scheduling desk at (555) 345-6789 to arrange an alternative time. Should you have immediate questions, email r.wilson@mpd.gov.
Your prompt attention to this matter will help resolve this case efficiently.
Regards,
Detective Robert Wilson
Badge #7456
Metropolitan Police Department
Highway Division
4. Property Damage Investigation
Subject: Interview Request – Property Damage Investigation #2024-0567
Dear Ms. Jackson,
The Property Crimes Unit of the North County Police Department requests a meeting with you regarding damage reported at 567 Maple Street on February 16, 2024. As the property owner, your statement would help clarify several aspects of our investigation.
We have reserved time for you on February 26, 2024, at 3:15 PM at the North County Police Station, 890 Government Way. Detective Lisa Thompson will meet with you in Conference Room B. Please bring any insurance documentation, photographs, or repair estimates related to the damage.
This meeting serves as a fact-finding discussion to help us understand the full extent of the situation. You may bring anyone you feel should be present, including your insurance representative or legal counsel.
Should you need to change this appointment time, call our scheduling office at (555) 456-7890. For any other questions about this meeting, contact l.thompson@ncpd.gov.
Thank you for your cooperation in this matter.
Best regards, Detective Lisa Thompson Badge #5432 North County Police Department Property Crimes Unit
5. Neighborhood Safety Survey
Subject: Community Safety Interview Request – Reference #2024-0890
Dear Dr. Patel,
The Community Relations Division of the Eastside Police Department extends an invitation for you to participate in our neighborhood safety survey. As a longtime resident of the Oak Grove area, your insights would prove valuable to our community policing efforts.
We would appreciate your attendance on February 28, 2024, at 1:00 PM at the Community Center, 123 Oak Grove Road. Officer James Brown will conduct the interview, which typically lasts 45 minutes to an hour.
This discussion focuses on general safety concerns and suggestions for improving police-community relations in your neighborhood. Your participation helps us better serve the Oak Grove community and develop more effective safety programs.
To reschedule this meeting or discuss any concerns, please contact our Community Relations office at (555) 567-8901 or email j.brown@epd.gov.
Your involvement makes a significant difference in building a safer community.
Sincerely, Officer James Brown Badge #3456 Eastside Police Department Community Relations Division
6. Security Camera Footage Request
Subject: CCTV Review Meeting – Case #2024-1234
Dear Mr. Lee,
The Technical Services Unit of the Downtown Police Department requests your assistance regarding security camera footage from your business location at 789 Market Street. This relates to an incident that occurred on February 17, 2024, between 9:00 PM and 10:30 PM.
Please join us on March 1, 2024, at 9:00 AM at the Technical Services office, located at 567 Police Plaza, Suite 302. Detective Maria Garcia will guide you through the footage review process. The meeting should take approximately 90 minutes.
Bring any technical documentation about your security system that might help us access and copy relevant footage. Your security provider representative may attend if needed for technical assistance.
If this time presents difficulties, contact our office at (555) 678-9012 to find an alternative appointment. For technical questions, email m.garcia@dpd.gov.
We value your assistance in this investigation.
Best regards, Detective Maria Garcia Badge #4567 Downtown Police Department Technical Services Unit
7. Follow-up Statement Request
Subject: Additional Information Request – Case #2024-1567
Dear Mrs. Cooper,
Following your initial report filed on February 18, 2024, the Special Victims Unit requires additional information to progress with the investigation. New details have emerged that we need to discuss with you.
Please visit our office on March 4, 2024, at 2:30 PM. The Special Victims Unit is located at 234 Justice Street, Room 405. Detective Thomas Wright will meet with you, and the discussion should take about one hour.
You may bring a support person or legal representative to this meeting. We provide a comfortable, private setting for our discussions and ensure all information remains confidential.
Should you need to reschedule, contact our victim support coordinator at (555) 789-0123. For any concerns about the meeting, email t.wright@pd.gov.
We appreciate your continued cooperation in this sensitive matter.
Sincerely,
Detective Thomas Wright
Badge #6789
Special Victims
Unit City Police Department
8. Business Security Consultation
Subject: Security Assessment Interview – Reference #2024-1890
Dear Ms. Chen,
The Business Liaison Unit of the Metropolitan Police Department would like to schedule a security consultation for your establishment at 456 Commerce Drive. This follows several reported incidents in the business district.
We suggest meeting on March 6, 2024, at 10:00 AM at your business location. Officer David Martinez will conduct the assessment, which typically takes about two hours to complete.
Please have access available to all areas of your business, including storage spaces and security system controls. Your staff members responsible for opening, closing, and security procedures should attend if possible.
To change this appointment or discuss specific concerns, call our Business Liaison office at (555) 890-1234 or email d.martinez@mpd.gov.
Your participation strengthens business district security.
Best regards,
Officer David Martinez
Badge #2345
Metropolitan Police Department
Business Liaison Unit
9. Traffic Camera Review
Subject: Traffic Incident Review – Case #2024-2123
Dear Dr. Williams,
The Traffic Investigation Unit requests your presence to review traffic camera footage from February 19, 2024. The footage shows your vehicle at the intersection of 5th Avenue and Main Street at approximately 2:15 PM.
We have scheduled time on March 8, 2024, at 3:00 PM at the Traffic Division office, 789 Safety Boulevard. Detective Sandra Johnson will conduct the review, which should take about 45 minutes.
Bring your driver’s license, vehicle registration, and insurance information to this meeting. While this serves as an information-gathering session, you may bring legal representation if desired.
For scheduling changes, contact our office at (555) 901-2345. Direct any specific questions to s.johnson@pd.gov.
Your cooperation helps maintain traffic safety in our community.
Regards,
Detective Sandra Johnson
Badge #8901
Traffic Investigation Unit
City Police Department
10. Cold Case Review
Subject: Historical Case Review Meeting – Case #2015-4567
Dear Mr. Martinez,
The Cold Case Unit has reopened an investigation from 2015 and believes you may have information relevant to the case. New technological developments allow us to examine previous evidence from different angles.
We invite you to meet with us on March 11, 2024, at 1:30 PM at the Police Headquarters, 123 Justice Avenue, Cold Case Unit, Room 567. Detective Richard Taylor will conduct the interview, expected to last about 90 minutes.
This meeting helps us verify historical information and explore new leads. You may bring legal representation or a support person with you.
To reschedule, contact our unit secretary at (555) 012-3456. For questions about the meeting nature, email r.taylor@pd.gov.
Your assistance may provide crucial details to resolve this case.
Sincerely,
Detective Richard Taylor
Badge #1234 Cold Case
Unit City Police Department
11. Community Event Planning
Subject: Safety Committee Meeting Invitation – Reference #2024-2456
Dear Mrs. Thompson,
The Community Outreach Division invites you to participate in planning the upcoming Neighborhood Safety Fair. As president of the Oak Hill Residents Association, your input would greatly benefit this event.
The planning meeting takes place on March 13, 2024, at 11:00 AM in the Community Room at Police Headquarters, 456 Civic Center Drive. Officer Jennifer Lewis will lead the discussion, which should last approximately two hours.
Please bring any suggestions from your residents association members regarding safety concerns or desired information sessions. Other community leaders will attend to share their perspectives.
To change your attendance date or discuss the meeting agenda, call (555) 123-4567 or email j.lewis@pd.gov.
Your participation shapes community safety programs.
Best regards, Officer Jennifer Lewis Badge #5678 Community Outreach Division City Police Department
12. Evidence Review Meeting
Subject: Evidence Discussion Request – Case #2024-2789
Dear Mr. Robinson,
The Evidence Analysis Unit needs your assistance in reviewing several items related to the incident reported on February 20, 2024. Your expertise in digital systems would help us understand specific aspects of the collected evidence.
Please join us on March 15, 2024, at 9:30 AM at the Forensic Services Building, 789 Science Park Road, Lab 302. Detective Michael Torres will guide the review, which may take up to two hours.
Bring any relevant technical documentation or equipment specifications that might aid our analysis. You may include technical colleagues if their expertise would prove helpful.
For scheduling adjustments, contact our lab coordinator at (555) 234-5678. Direct technical questions to m.torres@pd.gov.
Your technical insights contribute significantly to this investigation.
Regards, Detective Michael Torres Badge #6789 Evidence Analysis Unit City Police Department
13. Neighborhood Watch Coordination
Subject: Watch Program Interview – Reference #2024-3012
Dear Ms. Peterson,
The Crime Prevention Unit would like to discuss your recent application to start a Neighborhood Watch program in the Riverside district. Your initiative shows strong community spirit, and we want to provide full support.
We have reserved time on March 18, 2024, at 2:00 PM at the District Police Station, 234 River Road. Officer William Chang will meet with you to outline the program requirements and support available.
Please bring two forms of identification and proof of residence in the Riverside district. You may include other interested neighbors who wish to take leadership roles in the program.
To reschedule this meeting or discuss program details, call (555) 345-6789 or email w.chang@pd.gov.
Your leadership strengthens neighborhood safety.
Sincerely, Officer William Chang Badge #3456 Crime Prevention Unit City Police Department
14. Internal Affairs Witness Request
Subject: Administrative Review Interview – Case #2024-3345
Dear Officer Davidson,
The Internal Affairs Division requests your presence as a witness in an administrative review. This relates to an incident that occurred during the night shift on February 21, 2024.
Please report to the Internal Affairs office, Room 405, Police Headquarters, on March 20, 2024, at 10:00 AM. Lieutenant Sarah Reynolds will conduct the interview, which may take up to two hours.
Bring your duty log and any notes from the shift in question. You may have union representation present during this interview if desired.
For scheduling conflicts, contact the IA coordinator at (555) 456-7890. Direct any questions about the process to s.reynolds@pd.gov.
Your professional cooperation maintains departmental integrity.
Regards, Lieutenant Sarah Reynolds Badge #7890 Internal Affairs Division City Police Department
15. Emergency Response Review
Subject: Emergency Protocol Review Meeting – Reference #2024-3678
Dear Dr. Harris,
The Emergency Response Unit requests a meeting to discuss the medical response protocols during police operations. Your experience as Chief of Emergency Medicine would help us refine our procedures.
We would appreciate your attendance on March 22, 2024, at 1:00 PM at the Training Center, 567 Academy Road. Captain Robert Mitchell will lead the discussion, expected to last about two hours.
Please bring any relevant hospital protocols or case studies that might inform our procedures. Your medical team supervisors may attend if you think their input would prove valuable.
To adjust the meeting time or discuss specific topics, call (555) 567-8901 or email r.mitchell@pd.gov.
Your medical expertise enhances emergency response capabilities.
Best regards, Captain Robert Mitchell Badge #8901 Emergency Response Unit City Police Department
Wrap-up: Professional Police Communication Samples
These letter samples demonstrate the standard formats and approaches used in police communications. They show how to maintain professionalism while clearly stating the purpose and expectations of each interaction. Use them as guidelines to better understand official police correspondence and respond appropriately when needed.