Getting the right words on paper can make all the difference in a real estate deal. A well-written letter of intent can open doors, start talks, and set the stage for successful property deals. Whether buying a home, selling commercial space, or starting lease talks, these letters show you mean business.
Ready to learn how to write letters that get results? The samples below cover many real estate situations. Each one shows you exactly what to say and how to say it, so you can write your own winning letter today.
Sample Letters of Intent in Real Estate
These letters will help you communicate clearly with property owners, agents, and other parties in your real estate deals.
1. Letter of Intent to Purchase Residential Property
Subject: Letter of Intent to Purchase Property at [Property Address]
[Date]
[Seller’s Name]
[Seller’s Address]
[City, State, ZIP]
Dear [Seller’s Name],
This letter states my interest in buying your property at [Property Address]. After visiting the home on [Date], I would like to make a formal offer.
I offer to purchase the property for $[Amount] with the following key terms:
• Purchase price: $[Amount]
• Down payment: $[Amount] (20% of purchase price)
• Loan amount: $[Amount]
• Closing date: [Date] or earlier
• Contingencies: Standard inspection, appraisal, and financing
• Earnest money deposit: $[Amount] to be held in escrow
I have been pre-approved for financing by [Lender Name] and can provide proof of funds upon request. This letter is not a binding contract but shows my serious intent to purchase your property.
Please respond by [Date] so we can move forward with a formal purchase agreement.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email]
2. Letter of Intent to Purchase Commercial Property
Subject: Letter of Intent – Purchase of Commercial Property at [Address]
[Date]
[Property Owner/Agent]
[Company Name]
[Address]
[City, State, ZIP]
Dear [Property Owner/Agent],
Please accept this letter as my formal interest in purchasing the commercial property located at [Address]. As the owner of [Your Business], I see great potential in this location for my growing business needs.
Key purchase terms:
• Purchase price: $[Amount]
• Due diligence period: [Number] days from acceptance
• Closing timeline: [Number] days after due diligence completion
• Earnest money: $[Amount] to be deposited upon signing purchase agreement
• Contingencies: Satisfactory property inspection, environmental assessment, zoning verification, and financing approval
My business plan for the property includes [brief description of intended use]. I have secured preliminary financing approval and can provide proof of funds and business references upon request.
This letter is non-binding and subject to the execution of a mutually agreeable purchase agreement. I look forward to discussing this opportunity further and request a response by [Date].
Thank you for your consideration.
Best regards,
[Your Name]
[Title/Company]
[Phone Number]
[Email Address]
3. Letter of Intent for Real Estate Joint Venture
Subject: Joint Venture Proposal for [Project Name/Property Address]
[Date]
[Recipient Name]
[Company Name]
[Address]
[City, State, ZIP]
Dear [Recipient Name],
I am writing to express my interest in forming a joint venture partnership for the development of [Property/Project Description] located at [Address].
My company, [Your Company Name], brings [Number] years of experience in [Your Expertise] and has successfully completed similar projects such as [Previous Project Examples]. We believe our strengths would complement your expertise in [Their Known Expertise].
Proposed joint venture structure:
• Capital contribution: [Your Company] – $[Amount] (X%); [Their Company] – $[Amount] (Y%)
• Profit sharing: Based on capital contribution percentages
• Decision making: Joint approval for major decisions with day-to-day operations managed by [Proposed Management Structure]
• Project timeline: [Estimated Timeline with Key Milestones]
• Exit strategy: [Proposed Exit Options]
I believe this partnership would benefit both parties by [Specific Benefits]. This letter serves as a starting point for discussions and is not legally binding until a formal joint venture agreement is executed.
I welcome the opportunity to meet with you to discuss this proposal in greater detail. Please contact me at [Phone Number] or [Email] to arrange a meeting.
Respectfully,
[Your Name]
[Title]
[Your Company]
[Contact Information]
4. Letter of Intent for Real Estate Lease
Subject: Letter of Intent to Lease Commercial Space at [Property Address]
[Date]
[Landlord/Property Manager Name]
[Company Name]
[Address]
[City, State, ZIP]
Dear [Landlord/Property Manager Name],
I am writing to express my interest in leasing the commercial space at [Property Address]. As the owner of [Your Business Name], I am looking for a suitable location to [Business Purpose], and your property meets our requirements.
After visiting the property on [Date of Visit], I propose the following lease terms:
• Premises: [Square Footage] square feet at [Property Address]
• Lease term: [Number] years with option to renew for [Number] additional years
• Monthly rent: $[Amount] per square foot, totaling $[Monthly Amount]
• Security deposit: $[Amount]
• Desired move-in date: [Date]
• Tenant improvements: [Describe any needed improvements and who will pay]
• Usage: [Describe intended use of property]
• Utilities and maintenance: [Specify responsibilities]
My business has operated successfully for [Number] years, and I can provide financial statements and references upon request. This letter is not a binding agreement but serves as a basis for lease negotiations.
I look forward to your response and hope to begin formal lease negotiations soon. Please contact me at [Phone Number] or [Email Address] with any questions.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Business Name]
[Phone Number]
[Email Address]
5. Letter of Intent for Land Development
Subject: Letter of Intent – Development of Property at [Location/Address]
[Date]
[Property Owner’s Name]
[Address]
[City, State, ZIP]
Dear [Property Owner’s Name],
This letter expresses my interest in purchasing and developing your [X]-acre parcel located at [Address/Location]. As a developer with [briefly mention relevant experience], I see significant potential for a [type of development] project on this land.
After careful analysis of the property and local market conditions, I propose:
• Purchase price: $[Amount]
• Earnest money deposit: $[Amount] upon signing a purchase agreement
• Due diligence period: [Number] days to complete soil tests, environmental studies, and zoning verification
• Closing timeline: Within [Number] days after satisfactory completion of due diligence
• Development concept: [Brief description of planned development]
My development plan would [describe benefits to the area, such as job creation, increased tax base, etc.]. I have secured preliminary financial backing for this project and can provide proof of funds and references from past successful developments.
This letter is intended to start discussions and is not legally binding. Should you find these terms agreeable, I would like to proceed with a formal purchase agreement.
Please contact me at [Phone] or [Email] to discuss this proposal further. I am available to meet at your convenience.
Thank you for considering this offer.
Respectfully,
[Your Name]
[Your Company]
[Title]
[Contact Information]
6. Letter of Intent for Real Estate Investment Partnership
Subject: Partnership Proposal for Investment in [Property Type/Location]
[Date]
[Recipient Name]
[Address]
[City, State, ZIP]
Dear [Recipient Name],
I hope this letter finds you well. I am reaching out to propose a real estate investment partnership focused on [specific type of properties] in the [target location] market.
Based on our previous conversations about real estate investments, I believe we could create a profitable partnership by combining your [their strength, e.g., market knowledge] with my [your strength, e.g., access to capital/renovation expertise].
My proposed partnership structure includes:
• Initial investment: $[Amount] total ($[Your Amount] from me, $[Their Amount] from you)
• Target properties: [Description of property types, price range, locations]
• Investment strategy: [e.g., buy and hold, fix and flip, etc.]
• Profit distribution: [X%] for you, [Y%] for me after recovery of initial investment
• Management responsibilities: [Brief outline of who handles what]
• Partnership term: [Number] years with option to renew
The current market presents unique opportunities because [brief market analysis]. I have identified several potential properties that fit our criteria, including [mention 1-2 examples if applicable].
This letter serves to begin our discussions and is not a binding agreement. If you find this proposal interesting, I suggest we meet to discuss details and draft a formal partnership agreement.
I look forward to your thoughts on this proposal and am available at [Phone Number] or [Email] to answer any questions.
Warm regards,
[Your Name]
[Phone Number]
[Email Address]
7. Letter of Intent for Property Management Services
Subject: Property Management Services Proposal for [Property Address/Portfolio]
[Date]
[Property Owner’s Name]
[Address]
[City, State, ZIP]
Dear [Property Owner’s Name],
I am writing to express my interest in providing professional property management services for your [type of property] at [address] or [property portfolio]. As the owner of [Your Company Name], I have [Number] years of experience managing similar properties in the [Location] area.
After reviewing your property needs, I propose the following management services:
• Tenant acquisition and screening
• Rent collection and accounting
• Property maintenance and repairs
• Regular property inspections
• Legal compliance management
• Financial reporting
My fee structure would be:
• Management fee: [X%] of monthly collected rent
• Leasing fee: [Amount] per new tenant placement
• Maintenance markup: [X%] on vendor services (or state if none)
• Minimum monthly fee: $[Amount] if applicable
What sets my management approach apart is [unique selling points of your service]. My current portfolio includes [Number] similar properties with a [X%] occupancy rate and [other relevant success metrics].
This letter serves as an introduction to my services and is not a binding contract. I would welcome the opportunity to walk through your property and provide a customized management plan.
Please contact me at [Phone] or [Email] to schedule a meeting. I have included references from current clients and can provide a draft management agreement for your review.
Thank you for considering [Your Company Name] for your property management needs.
Sincerely,
[Your Name]
[Your Company]
[Title]
[Contact Information]
8. Letter of Intent to Purchase Distressed Property
Subject: Cash Offer for Property at [Address]
[Date]
[Property Owner’s Name]
[Address]
[City, State, ZIP]
Dear [Property Owner’s Name],
I am writing to express my interest in purchasing your property at [Address]. I specialize in buying homes that may need repairs or updates, and I believe your property could be a good fit for my investment portfolio.
After researching comparable sales in your area, I would like to make the following offer:
• Purchase price: $[Amount] in cash
• No financing contingency (cash purchase)
• Closing timeline: As quick as [Number] days, or according to your needs
• Property purchased “as-is” with minimal inspections
• No real estate agent commissions to pay
The benefits of my offer include:
• A guaranteed sale without the need for repairs or updates
• No showings or open houses required
• No fees or commissions
• Flexible closing timeline to accommodate your schedule
• Simple and straightforward process
I understand selling a property can be stressful, especially one that needs work. My goal is to make this process as easy as possible for you while offering a fair price.
This letter is not a binding contract but an expression of my interest. If you wish to proceed, I can provide a formal purchase agreement.
Please contact me at [Phone] or [Email] to discuss this offer or to ask any questions. I am happy to meet in person if you prefer.
Thank you for your consideration.
Respectfully,
[Your Name]
[Your Company if applicable]
[Phone Number]
[Email Address]
9. Letter of Intent for Real Estate Syndication
Subject: Investment Opportunity – [Property Name/Type] Syndication
[Date]
[Potential Investor’s Name]
[Address]
[City, State, ZIP]
Dear [Potential Investor’s Name],
This letter outlines an investment opportunity to participate in the acquisition of [Property Description] located in [Location], a [brief description of market strength].
Our investment group has secured the rights to purchase this [Property Type] for $[Total Purchase Price]. We are seeking [Number] qualified investors to participate with minimum investments of $[Minimum Amount] each.
Investment highlights:
• Total acquisition cost: $[Amount]
• Down payment required: $[Amount] (X% of purchase price)
• Projected annual cash-on-cash return: [X%]
• Projected 5-year IRR: [X%]
• Target holding period: [Number] years
• Minimum investment: $[Amount]
• Preferred return: [X%] to limited partners
• Profit split: [X%] to limited partners, [Y%] to general partner after preferred return
The property features [key selling points] and is currently [occupancy status] with [current or projected income details]. Our business plan includes [brief description of value-add strategy or management plan].
As the general partner, [Your Company Name] will handle all aspects of property acquisition, management, and eventual disposition. We bring [briefly describe relevant experience] to this project.
This letter serves as an introduction to the opportunity and is not a solicitation or binding agreement. A full investment package with detailed financials, market analysis, and legal documents will be provided to interested parties who meet qualification requirements.
If you have interest in learning more about this opportunity, please contact me at [Phone] or [Email] by [Response Date]. Due to limited participation slots, responses will be handled on a first-come, first-served basis.
Thank you for considering this investment opportunity.
Best regards,
[Your Name]
[Your Company]
[Title]
[Contact Information]
10. Letter of Intent for Real Estate Auction Participation
Subject: Intent to Participate in Real Estate Auction – [Property Address/Auction Date]
[Date]
[Auction Company/Auctioneer]
[Company Name]
[Address]
[City, State, ZIP]
Dear [Auction Company Representative],
Please accept this letter as formal notice of my intent to participate in the upcoming real estate auction for [Property Address/Description] scheduled for [Auction Date and Time].
After reviewing the auction terms and property information, I confirm:
• I have reviewed and accept all terms and conditions of the auction as outlined in the bidder information packet
• I understand the buyer’s premium is [X%] of the final bid price
• I will bring the required $[Amount] registration deposit in the form of [acceptable payment methods]
• I have completed and attached the required bidder registration form
• I have the financial ability to complete the purchase if my bid is successful
My interest in this property stems from [brief explanation of intended use]. I have arranged financing through [Lender Name, if applicable] and can provide proof of funds or pre-approval letter as required.
Please confirm receipt of this letter and my registration status. I would appreciate any additional information about the property that may become available before the auction date.
I look forward to participating in the auction and can be reached at [Phone] or [Email] with any questions or additional requirements.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Company, if applicable]
[Phone Number]
[Email Address]
11. Letter of Intent for 1031 Exchange Property Acquisition
Subject: 1031 Exchange Acquisition Interest – [Target Property Address]
[Date]
[Property Owner/Agent]
[Address]
[City, State, ZIP]
Dear [Property Owner/Agent],
This letter expresses my serious interest in acquiring your property at [Address] as part of an IRS Section 1031 tax-deferred exchange.
I recently sold my [type of property] located at [address of relinquished property] on [date of sale]. According to IRS regulations, I must identify potential replacement properties by [45-day identification deadline] and complete the acquisition by [180-day exchange deadline].
Based on my research and property needs, I am prepared to offer:
• Purchase price: $[Amount]
• Earnest money deposit: $[Amount]
• Due diligence period: [Number] days
• Closing date: No later than [Date] to comply with 1031 exchange requirements
• Contingencies: Satisfactory inspection, title review, and 1031 exchange compliance
Please note that this transaction will involve a Qualified Intermediary, [Name of QI Company], who is holding my exchange funds. This is a standard procedure for 1031 exchanges and will not complicate or delay the closing process.
The time-sensitive nature of 1031 exchanges requires prompt action. This letter is non-binding, but I am prepared to move quickly to a formal purchase agreement if you are interested in proceeding.
I look forward to your response by [Date] and am available to answer any questions about the 1031 exchange process or my offer.
Thank you for your consideration.
Best regards,
[Your Name]
[Phone Number]
[Email Address]
12. Letter of Intent for Real Estate Development Financing
Subject: Financing Request for [Project Name] Development
[Date]
[Lender Name]
[Financial Institution]
[Address]
[City, State, ZIP]
Dear [Lender Name],
I am writing to express my interest in securing financing for the development of [Project Name], a [brief description of project] located at [Address/Location] in [City, State].
Project summary:
• Development type: [e.g., mixed-use, residential, commercial]
• Total project cost: $[Amount]
• Requested loan amount: $[Amount] ([X%] of total project cost)
• Developer equity contribution: $[Amount] ([X%] of total project cost)
• Project timeline: [Start Date] to [Completion Date]
• Exit strategy: [e.g., sell upon completion, refinance to long-term loan, etc.]
Key project metrics:
• Land size: [X] acres/square feet
• Buildable area: [X] square feet
• Units/spaces: [Number and type]
• Projected ROI: [X%]
• Projected IRR: [X%]
• Loan-to-cost ratio: [X%]
• Loan-to-value ratio upon completion: [X%]
My development company, [Company Name], has successfully completed [Number] similar projects over the past [Number] years with a total value of $[Amount]. Recent comparable projects include [list 1-2 relevant projects with brief results].
I have attached a comprehensive business plan, pro forma financials, market analysis, and preliminary architectural plans for your review. The project has received [mention any approvals, zoning changes, or permits already secured].
This letter is intended to begin discussions regarding financing options. I welcome the opportunity to meet with you to present the full project details and discuss terms that would be mutually beneficial.
Please contact me at [Phone] or [Email] to schedule a meeting or request additional information.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Company]
[Title]
[Contact Information]
13. Letter of Intent for Off-Market Property Acquisition
Subject: Confidential Interest in Acquiring [Property Address/Description]
[Date]
[Property Owner’s Name]
[Address]
[City, State, ZIP]
Dear [Property Owner’s Name],
You may be surprised to receive this letter as I understand your property at [Address] is not currently listed for sale. However, I am writing to express my strong interest in purchasing this specific property for my [personal use/business/investment portfolio].
My interest in your property stems from [specific reasons why this property is attractive, such as location, size, unique features]. As [brief description of yourself/your company], I am in a position to make a compelling offer and ensure a smooth transaction process.
While I understand you may not have considered selling, I would like to propose the following for your consideration:
• Purchase price range: $[Amount range] (subject to mutual agreement)
• Flexible closing timeline to accommodate your needs
• Minimal disruption to you or current tenants
• Potential for leaseback options if desired
• Discreet and confidential transaction process
If you have any interest in exploring this opportunity, I would welcome a conversation at your convenience. I am prepared to sign a confidentiality agreement and can provide proof of financial capability upon expression of mutual interest.
This letter is simply an introduction and expression of interest, not a binding offer. There is no obligation to respond if this does not interest you.
Thank you for considering my interest. I can be reached at [Phone Number] or [Email Address] should you wish to discuss further.
Respectfully,
[Your Name]
[Your Company, if applicable]
[Phone Number]
[Email Address]
14. Letter of Intent for Real Estate Partnership Dissolution
Subject: Proposed Dissolution of Partnership Interest in [Property/Partnership Name]
[Date]
[Partner’s Name]
[Address]
[City, State, ZIP]
Dear [Partner’s Name],
This letter serves as formal notice of my intent to dissolve my interest in our real estate partnership for [Property/Partnership Name], established on [Original Partnership Date].
After careful consideration, I believe it is in my best interest to exit this investment for the following reasons:
• [Brief, neutral explanation of primary reason]
• Changes in my investment goals and portfolio strategy
• Timing considerations related to my financial planning
According to our partnership agreement, Section [Number], the process for partner withdrawal requires [summarize key requirements]. In line with these terms, I propose the following dissolution approach:
Option 1: Buy-out of my [X%] interest by remaining partners for $[Amount] based on [current market valuation/appraisal/formula in partnership agreement]
Option 2: Sale of the entire property with distribution of proceeds according to ownership percentages
Option 3: [Any other reasonable option permitted by your agreement]
I have enjoyed working with you on this investment and appreciate the professional relationship we have maintained. My decision is purely based on my personal investment strategy and bears no reflection on the quality of the investment or our partnership.
I suggest we schedule a meeting on [Proposed Date] to discuss these options and determine the best path forward. Please let me know if this date works for you or propose an alternative.
This letter serves as the formal notice required by our agreement and is not intended to create any immediate legal obligations beyond those specified in our existing partnership documents.
I look forward to working together toward an amicable resolution.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
15. Letter of Intent for Real Estate Crowdfunding Investment
Subject: Letter of Intent to Invest in [Project Name] via [Platform Name]
[Date]
[Platform/Sponsor Name]
[Address]
[City, State, ZIP]
Dear [Platform/Sponsor Representative],
This letter confirms my intent to invest $[Amount] in the [Project Name] real estate offering currently available on your platform.
After reviewing the offering materials, including the PPM, investment summary, and risk factors, I am satisfied with the investment opportunity and wish to proceed with my allocation. I understand this project has the following key characteristics:
• Asset class: [Type of real estate]
• Target return: [Projected returns]
• Minimum investment: $[Amount]
• Investment term: [Expected holding period]
• Sponsor experience: [Brief note on sponsor track record]
• Risk profile: [As categorized by platform]
As an accredited investor meeting the requirements under SEC Rule 501 of Regulation D, I am prepared to complete all necessary verification steps. Please send me the subscription agreement and payment instructions at your earliest convenience.
I understand that this letter does not guarantee my participation in the offering, as the sponsor reserves the right to accept or reject investment commitments, particularly if the offering becomes oversubscribed.
Please confirm receipt of this letter and provide information on next steps to secure my investment position. I can be reached at [Phone] or [Email] with any questions or additional requirements.
Thank you for the opportunity to participate in this investment.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Wrap-up: Sample Letters for Real Estate Success
The letters above give you a starting point for many real estate situations. Each can be changed to fit your exact needs. A good letter of intent makes your goals clear and helps move deals forward quickly.
When writing your own letter, keep these key points in mind:
- Be clear about what you want
- Include all important details and numbers
- Keep the tone professional but friendly
- Follow up after sending your letter
With these sample letters as guides, you now have the tools to write great letters for your real estate deals. The right words can make all the difference between a deal that moves forward and one that falls flat.