15 Sample Letters of Invitation as Resource Speaker
Getting asked to speak at an event fills everyone with a mix of anticipation and duty. Speaking engagements give people amazing chances to pass on their knowledge to others who want to learn. But writing that perfect invitation letter needs careful planning and attention to small details.
Each speaking event comes with its own special needs and hopes. The invitation letter should show this while staying professional and easy to understand. Let these 15 carefully written invitation letters guide you as you ask resource speakers to join your next event.
Sample Letters of Invitation as Resource Speaker
These letters show different ways to ask speakers while keeping proper form and good manners.
1. Technology Conference Opening Speech
*Subject: Request to Give Opening Speech at TechNow 2026 Conference
Dear Mr. James Chen,
The Technology Association of North America wants you to be our opening speaker at TechNow 2026, planned for March 15-17, 2026, at the Denver Convention Center.
Your amazing work in quantum computing and how it helps with cybersecurity fits perfectly with what we want to talk about at our conference “Security in the Quantum Age.” The opening speech will happen on March 15 from 9:00 AM to 10:30 AM, with 30 minutes after for questions from the crowd.
As our opening speaker, you will talk to 2,500 technology experts, researchers, and business leaders. We think your knowledge about quantum-safe coding methods would really help our guests learn something new.
The conference will pay for your travel, with business-class flights, three nights at the Hilton Denver, and $5,000 for speaking.
Please tell us what you decide by December 20, 2025. We hope you will say yes.
Best wishes, Sarah Thompson Conference Chair Technology Association of North America*
2. University Special Talk Series
*Subject: Special Talk Request – Environmental Science Department
Dear Dr. Maria Rodriguez,
The Department of Environmental Science at Berkeley University wants you to speak at our Special Talk Series about Climate Change Answers.
Because of your latest research about making cities better for the environment, we would like you to give a talk called “Making Cities Ready for Climate Change” on April 5, 2026, from 2:00 PM to 4:00 PM at the Thompson Hall Auditorium.
Your talk will reach 300 graduate students and teachers from many departments. The session will start with your presentation and end with a talk with our research students.
We will give you $2,000 plus pay for your travel and hotel. Our department will help with everything, like picking you up from the airport and booking your hotel.
Having you here would really help our students learn better ways to handle climate problems in cities.
Please let us know by January 15, 2026.
Best regards, Professor Robert Chang Department Head Environmental Science Department Berkeley University*
3. Medical Research Symposium
*Subject: Speaker Request for Annual Medical Research Symposium 2026
Dear Professor Sarah Mitchell,
The American Medical Research Foundation would like to ask you to speak at our Annual Medical Research Symposium, happening on May 20-22, 2026, at the Boston Medical Center.
Your latest findings about using AI to find cancer early have caught the attention of medical experts around the country. We believe your talk would add great value to our meeting theme “New Technology in Medical Care.”
The symposium brings together 1,000 doctors, researchers, and medical students. Your two-hour session on May 21, from 1:00 PM to 3:00 PM, would cover how AI helps doctors make better choices about treating patients.
We offer complete travel support, including first-class flights, three nights at the Marriott Boston Downtown, and a $6,000 speaking fee. Our team will take care of all the details and give you any help you need with your presentation.
Your work bridges the gap between computer science and medicine, which makes you perfect for this talk. The audience would really benefit from hearing about your real cases and success stories.
Please tell us if you can join us by February 15, 2026.
With appreciation, Dr. Michael Brown Symposium Director American Medical Research Foundation*
4. Education Innovation Summit
*Subject: Speaker Request – Future of Learning Summit 2026
Dear Dr. Thomas Anderson,
The Global Education Innovation Network asks you to share your expertise at our Future of Learning Summit 2026, scheduled for July 10-12, 2026, at the Toronto Education Center.
Your research on personalized learning algorithms and their success in helping students learn better matches our summit theme “Making Learning Personal.” We would like you to lead a main session on July 11, from 10:00 AM to 12:30 PM.
During your talk, you will meet 800 education leaders, tech experts, and teachers from schools worldwide. Your real examples of how smart technology helps students do better would give our guests useful ideas they can try at their schools.
Our network offers full coverage of expenses, such as round-trip business class flights, three nights at the Royal York Hotel Toronto, and a $4,500 speaking fee. A dedicated team member will help you with any needs before and during the event.
Your deep knowledge of both education and technology puts you in a special place to guide this talk. Teachers and school leaders want to hear how your methods have helped students learn in their own ways and at their own speed.
Please send us your answer by March 30, 2026.
Thank you for considering this request, Emily Watson Summit Director Global Education Innovation Network*
5. Sustainable Business Forum
*Subject: Invitation to Present at Green Business Forum 2026
Dear Ms. Rachel Green,
The Sustainable Business Alliance would like you to speak at our yearly Green Business Forum, taking place September 8-10, 2026, at the Seattle Sustainability Center.
Your company’s switch to fully green operations while growing profits by 200% has caught many people’s attention. We want you to share this story at our main afternoon session on September 9, from 2:00 PM to 4:30 PM.
The forum brings together 600 business owners and managers who want to make their companies better for the planet. Your talk about practical steps to green business growth would give them clear ways to start making changes.
We will pay for your business class travel, two nights at the Four Seasons Seattle, and give you a $5,500 speaking fee. Our event team will handle everything from airport pickup to presentation setup.
Your success shows other business leaders they can help the planet while making money. Forum guests would gain much from hearing the specific steps you took and how you got past common problems.
Please let us know if you can join us by May 15, 2026.
Best wishes, David Martinez Forum Coordinator Sustainable Business Alliance*
6. Digital Marketing Masterclass
*Subject: Request to Lead Digital Marketing Masterclass 2026
Dear Ms. Linda Zhang,
The Digital Marketing Academy wants you to lead our special Masterclass on September 25, 2026, at the San Francisco Digital Hub.
Your success in building the fastest-growing social media agency makes you perfect to teach our class theme “Growing Brands in the Digital Age.” The masterclass runs from 9:00 AM to 4:00 PM, with breaks for networking and questions.
You will speak to 200 marketing professionals who want to learn advanced digital strategies. They hope to learn your methods for getting millions of genuine followers and turning them into loyal customers.
The academy provides first-class travel arrangements, two nights at the St. Regis San Francisco, and an $8,000 speaking fee. We will also give you a personal assistant during your stay to help with any needs.
Your practical knowledge would help our guests learn real strategies they can use right away. They want to hear about both your successes and mistakes, so they can learn from your path.
Please tell us your decision by June 1, 2026.
Warm regards, Kevin Park Academy Director Digital Marketing Academy*
7. Women in Science Conference
*Subject: Featured Speaker Invitation – Women in Science 2026
Dear Dr. Jennifer Kumar,
The Women in Science Foundation asks you to be a featured speaker at our yearly conference, happening October 15-17, 2026, at the Chicago Science Center.
Your breakthrough research in renewable energy storage, plus your work helping young women start science careers, fits perfectly with our theme “Leading the Future of Science.” We would love you to give a featured talk on October 16, from 11:00 AM to 1:30 PM.
Your audience will include 1,200 scientists, students, and research leaders. Many young scientists look up to your work and your support for women in science fields.
We offer complete travel coverage with business class flights, three nights at the Peninsula Chicago, and a $6,500 speaking fee. Our foundation will handle all travel details and provide any support you need.
Your mix of great science work and community support makes you an ideal speaker. The audience would gain much from hearing about both your research success and how you help other women succeed in science.
Please send your response by July 1, 2026.
With appreciation, Dr. Susan Lee Conference Chair Women in Science Foundation*
8. Financial Technology Summit
*Subject: Speaking Request – FinTech Summit 2026
Dear Mr. Alexander Patel,
The Global FinTech Association wants you to speak at our yearly summit, planned for November 5-7, 2026, at the Singapore Financial Center.
Your success in making banking easy for people without bank accounts has changed how many people think about money. We would like you to give a main talk on November 6, from 9:30 AM to 12:00 PM, as part of our theme “Banking for Everyone.”
You will speak to 900 banking experts, tech leaders, and financial regulators. They want to learn how you mixed new technology with simple design to help millions of people join the banking system.
The association will pay for first-class flights, three nights at Marina Bay Sands, and give you a $7,500 speaking fee. We will take care of all travel details and give you help with any technical needs.
Your work shows how financial companies can make money while helping society. Summit guests would learn much from hearing about your path from idea to helping millions of people.
Please let us know your decision by August 15, 2026.
Best regards, Michelle Tan Summit Director Global FinTech Association*
9. Mental Health Symposium
*Subject: Keynote Speaker Invitation – Mental Health Care Symposium 2026
Dear Dr. William Carter,
The Mental Health Care Alliance asks you to give the keynote speech at our yearly symposium, happening on June 8-10, 2026, at the Vancouver Health Center.
Your new ways of using virtual reality to treat anxiety have helped thousands of patients. We would love you to share these methods during our opening session on June 8, from 9:00 AM to 11:30 AM, matching our theme “New Tools for Better Mental Health.”
The symposium brings together 700 mental health professionals, researchers, and care providers. They want to learn how you use technology to help patients feel better faster than traditional methods.
We offer full travel support with business class flights, three nights at the Fairmont Pacific Rim, and a $5,500 speaking fee. Our team will handle all details and provide technical support for your presentation.
Your mix of clinical experience and technology use makes you perfect for this talk. The audience would benefit greatly from hearing about real patient success stories and how you handle common treatment problems.
Please tell us if you can join us by March 1, 2026.
Kind regards, Dr. Laura Chen Symposium Coordinator Mental Health Care Alliance*
10. Sports Medicine Conference
*Subject: Speaker Request – Sports Medicine Conference 2026
Dear Dr. Marcus Johnson,
The International Sports Medicine Association wants you to speak at our yearly conference, scheduled for August 12-14, 2026, at the Miami Sports Science Center.
Your research on quick recovery methods for athletes has changed how teams handle player health. We would like you to lead a main session on August 13, from 2:00 PM to 4:30 PM, supporting our theme “Better Care for Better Performance.”
You will talk to 500 sports doctors, trainers, and physical therapists. They hope to learn your methods for helping athletes recover faster while staying safe and healthy.
The association will cover business class travel, three nights at the Mandarin Oriental Miami, and provide a $6,000 speaking fee. We will take care of all arrangements and give you any help you need during your stay.
Your work with top athletes and teams gives you special insight into sports medicine. Conference guests would gain much from hearing about real cases and how you solved tough treatment problems.
Please send your answer by April 30, 2026.
Best wishes, Dr. Robert Kim Conference Director International Sports Medicine Association*
11. Agricultural Innovation Forum
*Subject: Featured Speaker Invitation – Future Farming Forum 2026
Dear Dr. Elena Martinez,
The Agricultural Innovation Network asks you to be a featured speaker at our Future Farming Forum, taking place on April 15-17, 2026, at the Dallas Agricultural Center.
Your success with smart farming systems that use 70% less water while growing more food matches our theme “Farming for Tomorrow.” We would like you to give a featured talk on April 16, from 10:00 AM to 12:30 PM.
Your audience will include 400 farmers, agricultural scientists, and technology experts. They want to learn how your methods help farms save resources while growing more food.
We offer full travel coverage, including business class flights, three nights at the Ritz-Carlton Dallas, and a $5,000 speaking fee. Our team will handle all travel details and provide technical support for your presentation.
Your practical experience helps bridge the gap between traditional farming and new technology. Forum guests would benefit from hearing about real results and how you helped farmers adopt new methods.
Please let us know your decision by January 15, 2026.
With appreciation, James Wilson Forum Director Agricultural Innovation Network*
12. Space Technology Conference
*Subject: Speaker Request – Space Tech Conference 2026
Dear Dr. Sarah Henderson,
The Space Technology Association wants you to speak at our yearly conference, happening May 18-20, 2026, at the Houston Space Center.
Your work on small satellites for better weather prediction has opened new ways to study Earth from space. We would love you to lead a session on May 19, from 1:00 PM to 3:30 PM, supporting our theme “Small Solutions for Big Questions.”
The conference brings together 600 space engineers, scientists, and industry leaders. They want to learn how your small satellite designs give better data while costing less to launch and run.
We will cover business class travel expenses, three nights at the Houston Space Hotel, and provide a $7,000 speaking fee. Our association will handle all arrangements and give you technical support for your talk.
Your success in making space technology both better and cheaper makes you ideal for this talk. Conference guests would gain much from hearing about your design process and how you solved common problems.
Please send your response by February 28, 2026.
Best regards, Dr. Michael Lee Conference Chair Space Technology Association*
13. Urban Planning Summit
*Subject: Keynote Speaker Invitation – Smart Cities Summit 2026
Dear Professor Amanda Lewis,
The Urban Planning Institute asks you to give the keynote speech at our Smart Cities Summit, planned for July 22-24, 2026, at the Barcelona Urban Center.
Your success in turning old city areas into green spaces that help prevent flooding has caught worldwide attention. We would like you to share these ideas in our opening session on July 22, from 9:30 AM to 12:00 PM, matching our theme “Cities That Work for Everyone.”
You will speak to 800 city planners, architects, and government officials. They hope to learn how you mix nature with city design to solve common urban problems.
The institute offers first-class travel arrangements, three nights at the Hotel Arts Barcelona, and a $6,500 speaking fee. We will take care of all details and provide any support you need.
Your practical approach to city planning shows how to make cities better places to live. Summit guests would benefit from hearing about real projects and how you got communities to support your plans.
Please tell us if you can join us by April 15, 2026.
Warm regards, Carlos Rodriguez Summit Director Urban Planning Institute*
14. Artificial Intelligence Ethics Forum
*Subject: Speaking Request – AI Ethics Forum 2026
Dear Professor David Zhang,
The AI Ethics Council wants you to speak at our yearly forum, taking place October 8-10, 2026, at the Oxford Technology Center.
Your work on making AI systems that people can understand and trust has set new standards for the field. We would love you to lead a main session on October 9, from 2:30 PM to 5:00 PM, supporting our theme “AI That Works for Everyone.”
The forum brings together 450 AI researchers, ethics experts, and policy makers. They want to learn your methods for building AI systems that make clear decisions while staying fair to all groups.
We offer complete travel support with business class flights, three nights at the Randolph Hotel Oxford, and a $6,000 speaking fee. Our team will handle all arrangements and provide technical support for your presentation.
Your focus on both technical excellence and ethical concerns makes you perfect for this talk. Forum guests would gain much from hearing how you balance making powerful AI systems while keeping them fair and clear.
Please send your answer by July 1, 2026.
Best wishes, Dr. Elizabeth Chen Forum Coordinator AI Ethics Council*
15. Renewable Energy Conference
*Subject: Featured Speaker Request – Clean Energy Conference 2026
Dear Dr. Mark Anderson,
The Renewable Energy Association asks you to be a featured speaker at our Clean Energy Conference, happening March 5-7, 2026, at the Melbourne Energy Center.
Your success in making small communities energy independent through mixed renewable sources matches our theme “Clean Energy for All.” We would like you to give a featured talk on March 6, from 10:00 AM to 12:30 PM.
Your audience will include 550 energy experts, community planners, and government officials. They want to learn how you help small towns switch to clean energy while keeping costs low.
The association provides business class travel, three nights at the Crown Melbourne, and a $5,500 speaking fee. We will take care of all travel details and give you any support you need during your stay.
Your practical experience shows how clean energy can work for any community. Conference guests would benefit from hearing about real projects and how you solved common problems that come up when changing energy systems.
Please let us know your decision by December 15, 2025.
With appreciation, Dr. Jessica Lee Conference Director Renewable Energy Association*
Wrap-up: Creating Great Speaker Invitations
These example letters show how to write professional invitations for different speaking events. Each letter stays clear while talking about what the event needs and what the speaker should do. You can use these examples to write great invitation letters that show respect for both the speaker’s time and what the event wants to achieve.