Birth announcements bring joy and excitement to family, friends, and colleagues. These letters share the wonderful news of a new addition to your family while maintaining professional standards and appropriate emotional depth based on your relationship with the recipient. Looking for the right words to share your special news? Here are fifteen carefully crafted letters to help you spread the happiness.
No two relationships are the same, and neither should be the letters announcing your baby’s arrival. From formal business contacts to close family members, these sample letters will guide you through writing heartfelt announcements that strike just the right tone.
Sample Letters of Notification of Birth
Below are fifteen different ways to announce your new bundle of joy, each tailored to specific relationships and circumstances.
1. Traditional Family Announcement
*Dear Grandma and Grandpa Thompson,
With hearts overflowing with happiness, Robert and I wanted you to be among the first to know about the arrival of your newest grandchild. Our beautiful baby girl, Sarah Elizabeth Thompson, was born on Tuesday, March 15, 2025, at 3:47 AM at Cedar Valley Hospital.
Sarah came into this world weighing 7 pounds, 4 ounces, and measuring 20 inches long. She has the sweetest little button nose and, according to the nurses, unusually long fingers that might make her a pianist someday. Her head is already covered with dark curls, just like her daddy’s.
The delivery went smoothly, and both mother and baby are doing great. We’re settling into our new routine, though sleep feels like a distant memory right now! Sarah has quite the appetite and makes sure we know exactly when she’s hungry.
We cannot wait for you to meet your granddaughter. She already has Robert’s smile and my eyes, and we see little bits of both of you in her too. Those Thompson genes are strong! We’re planning to have a small gathering at our house next weekend once we’re more settled, and we’d love for you to come spend some quality time with your newest grandchild.
Until then, we’re attaching a few photos of Sarah’s first days. Each one captures a special moment we wanted to share with you.
With all our love,
Susan Thompson
Robert Thompson
Baby Sarah*
2. Professional Notification to Employer
*Dear Mr. Anderson,
This letter serves as formal notification of the birth of my son and my temporary leave from work. My wife Lisa and I welcomed Thomas James Roberts on March 18, 2025, at Memorial Hospital.
Both mother and baby are healthy and doing well. As discussed during our previous meeting and outlined in my parental leave request, I will be taking eight weeks of leave starting from the date of birth. My expected return date to the office will be May 13, 2025.
During my absence, my team has been fully briefed on ongoing projects. Sarah Williams will serve as the primary contact for the Johnson account, while Michael Chen will handle the quarterly reports. All necessary documentation and contact information have been shared with the team and uploaded to our shared drive.
My out-of-office message has been set up with appropriate contact information for urgent matters. While I plan to focus on my family during this time, I can be reached via email for any critical situations that may require my input.
Thank you for your support during this exciting time in my life. The company’s parental leave policy has made it possible for me to fully focus on my growing family during these crucial first weeks.
Best regards,
David Roberts
Senior Account Manager
Marketing Department
Extension: 4567*
3. Joyful Announcement to Close Friends
*Dear Beth and Sam,
You guys!!! The baby is finally here! After 36 hours of labor (yes, you read that right), our little fighter made his grand entrance! Meet Benjamin “Benji” Alexander Martinez, born March 20, 2025, at 11:23 PM.
Let me tell you, this little guy already has attitude. He refused to come out until he was good and ready, and now he refuses to sleep unless someone’s holding him. Guess who’s typing this one-handed while a tiny dictator snoozes on her chest? The things we do for love!
Speaking of love, you should see Carlos with him. That tough guy exterior melted the second he held Benji. He walks around the house singing Spanish lullabies his grandmother taught him, and trust me, you haven’t lived until you’ve seen a grown man tear up while changing a diaper.
Beth, you were so right about the mesh underwear being a lifesaver, and Sam, those frozen meals you dropped off have been absolute gold. We’re surviving on coffee, takeout, and whatever our amazing friends keep bringing over.
Since you’re basically aunt and uncle to this little troublemaker, we want you to come meet him as soon as you’re free. No need to dress up or bring anything. Just bring yourselves and maybe your famous chocolate chip cookies (kidding… mostly).
We’re learning something new every minute, like how such a tiny human can make so much noise, or how it’s possible to function on two hours of sleep. But mostly, we’re learning that our hearts can grow even bigger than we thought possible.
Much love from the sleep-deprived but super happy Martinez family,
Maria
Carlos
& Baby Benji
P.S. Yes, he has Carlos’s eyebrows!*
4. Formal Extended Family Announcement
*Dear Uncle Richard and Aunt Margaret,
With great pleasure, we write to announce the newest addition to our family. Grace Catherine Wilson joined us on March 22, 2025, at St. Mary’s Hospital in Boston, Massachusetts.
Our precious daughter arrived at 2:15 PM, weighing 6 pounds, 9 ounces. She shares her middle name with her great-grandmother Catherine, carrying on the family tradition of honoring our loved ones through naming.
The birth went well, though it came with its share of excitement as Grace decided to arrive three weeks early. She’s proving to be strong and healthy, already showing signs of the Wilson determination. The doctors have assured us that her early arrival poses no concerns, and we were able to return home after just two days in the hospital.
We look forward to introducing Grace to the extended family at the upcoming summer reunion. Your presence will make the occasion even more special, as we value the role you’ve played in maintaining our family’s strong bonds across generations.
Grace already displays some distinctly Wilson features, particularly the distinctive nose shape that runs in the family. We’ve included several photographs that showcase these familiar characteristics.
Thank you for your continued support and the lovely baby blanket you sent. It keeps Grace warm during her afternoon naps, and we treasure it as a symbol of our family’s loving connection.
With warm regards,
William Wilson
Rebecca Wilson*
5. Announcement to Colleagues
*Dear Marketing Team,
Some exciting personal news to share. My husband James and I welcomed our twin boys, Alexander and William Stewart, on March 25, 2025, at Valley General Hospital.
The babies arrived at 9:15 AM and 9:22 AM respectively, both healthy and strong. Alexander weighed 6 pounds, 2 ounces, while William came in at 6 pounds even. As first-time parents of twins, we’re quickly learning the art of multitasking!
As previously arranged with HR and discussed during our team meeting, I’ll be on maternity leave for the next 16 weeks. My projected return date is July 15, 2025. During this time, Rachel Chen will be handling my ongoing projects, and Tom Martinez will oversee the upcoming product launch.
All necessary files, contacts, and project timelines have been updated in our shared folder. The transition plan we developed last month is now in effect, with clear assignments and deadlines for each team member.
While I’ll be focusing on adjusting to life with two newborns, you can reach me through email for urgent matters. However, I trust in your capabilities to handle any challenges that may arise.
Thank you for your understanding and support during this special time.
Best wishes,
Sarah Stewart
Senior Product Manager
Marketing Department
Extension: 2234*
6. Announcement to Religious Community
*Dear Pastor Johnson and the First Baptist Church Family,
With grateful hearts, we share the blessed news of our daughter’s arrival. Hannah Grace Peterson joined our family on March 27, 2025, at 5:30 AM at Mercy Hospital.
Our precious gift from above weighed 8 pounds, 2 ounces and measured 21 inches long. Both mother and baby are doing well, surrounded by the love and support of family and friends. We feel truly blessed by the prayers and kindness shown to us during this special time.
Hannah’s name holds special meaning for us, inspired by the biblical Hannah who prayed fervently for a child. Like her namesake, we see our daughter as an answer to prayer and a testament to God’s faithfulness. The middle name Grace reflects the abundant grace we’ve experienced throughout this journey.
We look forward to Hannah’s dedication ceremony in the coming months and hope our church family will join us in celebrating this milestone. Your continued prayers for wisdom and guidance as we raise Hannah in the faith mean so much to us.
Thank you for the meals, cards, and most importantly, your prayers during this precious time of adjustment. We are grateful to be part of such a caring church community.
In His Love,
Michael Peterson
Rachel Peterson
Baby Hannah*
7. Cross-Cultural Family Announcement
*Dear Chen Family,
新年快乐 and greetings from San Francisco! We are overjoyed to announce that your newest grandson, Lucas Zhang Chen, arrived on March 29, 2025, during the morning hours of 6:45 AM at Pacific Medical Center.
Our little dragon baby, born in the Year of the Dragon, weighed 3.4 kilograms and measured 52 centimeters long. He has strong lungs and, according to the Chinese doctor, all the signs of good fortune in his face shape and birth timing.
Following both American and Chinese traditions, we waited three days before washing his hair, and Grandmother Chen’s red egg and ginger party planning is already underway. We’ve carefully followed all the traditional postpartum practices, keeping mother and baby warm and well-nourished with the special soups and meals.
Lucas has Andrew’s nose and my eyes, but everyone agrees he has Grandfather Chen’s determined expression. We cannot wait for you to meet him during your visit next month. The guest room is ready, and we’ve stocked up on all your favorite teas.
Thank you for all your support and wisdom shared through our daily video calls. Your guidance on traditional practices means everything to us as we blend both cultures in raising Lucas.
With love and respect,
Andrew Chen
Li Wei Chen
小陈 (Baby Lucas)*
8. Humorous Announcement to Friends
*Dear Party People,
Breaking news from the sleep deprivation headquarters! Operation Stork Drop was successfully completed on April 1, 2025 (yes, really) at 3:33 AM. Chief Tiny Officer Ruby Jane Murphy has assumed command of our household, and we’re all living under her very loud regime.
Stats for those keeping score: 7 pounds, 8 ounces of pure determination, 19 inches of wiggling energy, and approximately 47 different facial expressions ranging from “milk now” to “milk RIGHT now.” Current sleep schedule status: What’s sleep?
Our little April Fool’s baby decided to make her grand entrance in the hospital parking lot because apparently, she got tired of waiting for us to make it inside. Special shoutout to the security guard who’s now an honorary midwife and the random stranger who donated their jacket as a makeshift blanket.
Sandy’s keeping track of all the bets you placed on hair color (it’s red, pay up Kevin), and yes, she got my crooked pinky toe. The doctors assure us this isn’t genetic, but we’re blaming my side of the family anyway.
Currently accepting visitors who bring coffee, food, or are willing to do laundry. Bonus points if you can fold a fitted sheet. We’re also taking suggestions for how to convince Ruby that 2 AM is not party time.
Send help (and pizza),
Patrick Murphy
Sandy Murphy
Ruby “The Boss” Murphy
P.S. To everyone who said “sleep when the baby sleeps,” we’ve discovered Ruby doesn’t actually sleep. She just plots her next diaper explosion.*
9. Formal Business Network Announcement
*Dear Professional Network,
This message serves to announce an addition to my family and a brief pause in business activities. On April 3, 2025, my wife Diana and I welcomed our son, Theodore Maxwell Thompson, at Northwestern Memorial Hospital.
Theodore arrived at 10:20 AM, weighing 8 pounds, 1 ounce. Both mother and child are healthy and adapting well to their new routine. As planned, I will be taking parental leave until June 5, 2025, to focus on my family during this significant transition.
During this period, my business commitments will be handled by my capable team:
- Client Relations: Jennifer Martinez (j.martinez@email.com)
- Project Management: David Anderson (d.anderson@email.com)
- Administrative Matters: Sarah Williams (s.williams@email.com)
All ongoing projects have been properly transitioned, with detailed handover documents provided to relevant team members. While I will maintain limited email access for urgent matters, I trust my colleagues to manage day-to-day operations effectively.
Thank you for your understanding during this personal milestone. I look forward to reconnecting upon my return.
Best regards,
Christopher Thompson
Managing Director
Thompson Consulting Group
Tel: (555) 123-4567*
10. Social Media Style Announcement
*Hey Instagram Fam! 👶
HUGE NEWS DROP! 🎉 After 9 months of eating weird food combos and waddling like a penguin, we’ve officially upgraded to parent status! Meet our tiny influencer, Sophia Rose Martinez, who slid into our DMs (and hearts) on April 5, 2025, at 7:17 PM!
Stats for the win: Weight: 6 lbs 12 oz (about 450 avocado toasts 🥑) Length: 19 inches (roughly 3 iPhone 15s stacked end-to-end 📱) Hair: Dark and lots of it! Eyes: Currently baby blue but taking bets on final color Special Skills: Already mastered the perfect selfie angle 📸
The birth story deserves its own post (coming soon), but let’s just say epidurals are magic and ice chips are seriously underrated. Major props to the L&D nurses who are literal angels walking among us.
We’re currently in that newborn bubble where days and nights blend together, running on coffee and pure joy. Sophia’s already living up to her name, showing wisdom by teaching us that sleep is optional and outfit changes can happen 10 times a day.
Thank you for all the DMs, texts, and comments! We’re soaking up all the newborn snuggles but promise to reply when we figure out how to type while holding a baby.
XOXO,
Elena Rodriguez
Marco Martinez
#NewBornLife #BabyGirl #ParentLife #NewChapter #SophiaRose #BabyMartinez*
11. Medical Leave Notice to Academic Institution
*Dear Dean Roberts and Faculty Committee,
This letter serves to formally notify the Department of Biology of the birth of my daughter and my subsequent medical leave. Amelia Rose Patel was born on April 8, 2025, at University Medical Center.
As per my previously approved leave request, I will be absent from my teaching and research duties for the spring semester. My return is scheduled for the fall semester beginning August 15, 2025. During this period, my responsibilities have been distributed as follows:
Graduate students under my supervision will continue their research under Dr. Sarah Chen’s guidance. All necessary documentation and research protocols have been shared with her. The weekly lab meetings will proceed as scheduled with Dr. Chen presiding.
My courses have been successfully transitioned to Dr. Michael Thompson and Dr. Rachel Anderson, who have received all teaching materials, including lecture notes, presentation slides, and examination schedules. They will maintain regular office hours for student consultations.
The ongoing research grant applications have been completed and submitted ahead of schedule. Updates regarding pending submissions will be forwarded to the department secretary.
Thank you for the department’s support during this transition period.
Regards,
Dr. Priya Patel
Associate Professor
Department of Biology
Faculty ID: BP789*
12. Birth Announcement to Elementary School Class
*Dear Room 203 Families,
The wait is finally over! Your favorite third-grade teacher, Mrs. Anderson, has amazing news to share. On April 10, 2025, at 2:30 PM, baby Noah James Anderson made his first appearance at Children’s Hospital.
Our classroom’s newest “student” weighs 7 pounds, 5 ounces and measures 20 inches long. He already shows a love for stories, staying extra quiet during his first bedtime book! Noah has his daddy’s curly hair and, according to the nurses, my tendency to stay awake during “quiet time.”
As discussed during our parent-teacher conferences, Mrs. Johnson will continue leading our classroom adventures until the end of the school year. She has all our special projects planned out, including the butterfly garden and our end-of-year celebration.
Thank you for all the sweet cards your children made. The paper cradle filled with good wishes hangs proudly in Noah’s nursery, reminding us of our wonderful school family. Your support and understanding during my pregnancy meant so much.
Looking forward to introducing Noah during our class picnic in May. Until then, keep up the excellent work, and don’t forget to practice those multiplication tables!
Warmly,
Mrs. Anderson (Katie)
Mr. Anderson (Tom)
Baby Noah
P.S. Yes, we did name him after Noah from our favorite class read-aloud!*
13. Announcement to International Family Members
*Dearest Family in Australia,
Greetings from London! While you were sleeping last night, we were wide awake welcoming the newest member of our international clan. Charlotte Emily Barnes decided to join us on April 12, 2025, at 11:52 PM GMT (that’s 9:52 AM Sydney time).
Our little world traveler already has quite the story. She arrived during a typical London rainstorm, weighing 3.2 kilograms (7 pounds) and measuring 49 centimeters (19 inches). The midwife says she has the strongest grip she’s seen, probably from all those swimming genes in our family.
Both British and Australian passports are in the works, and yes, we’ve already bought her first cricket outfit (in both English and Australian colors to maintain family peace). Dad’s already teaching her “Waltzing Matilda” while Mum ensures she learns “God Save the King.”
We’ve set up the spare room for your visit next month and found a shop that sells Tim Tams and Vegemite. The weather should be lovely by then, perfect for long walks in the park with your newest granddaughter.
Thank you for all the long-distance support and late-night video calls. Technology makes the miles between us feel shorter, and we cannot wait for Charlotte to meet her Australian family.
Missing you all,
Emma Barnes
James Barnes
Charlotte Barnes
P.S. She already shows a preference for warm weather, just like her Aussie relatives!*
14. Announcement to Support Group
*Dear Pregnancy After Loss Support Group,
With grateful hearts full of both joy and remembrance, we share the news of our rainbow baby’s arrival. After our long journey together, Samuel David Wilson joined us on April 15, 2025, at 4:17 AM at Hope Memorial Hospital.
Our miracle boy weighs 8 pounds, 3 ounces and measures 21 inches long. The delivery was smooth, and both mother and baby are healthy. Each cry feels like music, each movement a blessing, and every moment together precious beyond words.
Samuel means “asked of God,” and David means “beloved.” His name honors both our faith through difficult times and the love that carried us forward. His big brother Jack watches over him from heaven, and we see glimpses of both sunshine and stars when Samuel smiles.
Thank you for walking beside us during the harder days, sharing both tears and hope. Your stories gave us strength, your understanding provided comfort, and your friendship helped light the path forward.
For those still waiting, we hold space in our hearts for your journey. May our story add another spark of hope to your path.
With deep gratitude,
Rebecca Wilson
Matthew Wilson
Baby Samuel*
15. Announcement to Long-Distance Best Friend
*Hey Soul Sister!
CODE RED! OPERATION BABY HAS SUCCEEDED! After what felt like a million years (okay, 41 weeks) of pregnancy, your newest honorary niece has landed! Lucia Sofia Rodriguez made her dramatic entrance on April 17, 2025, at 8:45 PM, proving that fashionably late runs in the family.
Girl, you should have seen it! There I was, trying to finish one last work email (because apparently, I’m crazy), when BAM! Water broke all over my brand new office chair. Carlos literally fainted – yes, FAINTED – when they said it was time. Thank goodness for smelling salts and that cute nurse who caught him!
Stats for your baby book: 7 pounds, 10 ounces of pure sass, 20 inches of determination, and 100% attitude. She’s got my loud laugh (sorry, neighbors) and Carlos’s ability to sleep through anything except food time. The nurses nicknamed her “La Princesa” because she demands attention like true royalty.
Currently surviving on dry shampoo, coffee, and those energy bars you sent. The hospital bag checklist you made was a lifesaver – especially the extra phone charger and flip-flops. You know me too well!
We’re settling into life as a family of three, figuring out this whole parenting thing one diaper at a time. The cats are still suspicious of their new roommate, but they’ll come around (probably when she starts dropping food from her high chair).
Your room is ready for your visit next month. Bring chocolate, wine, and all the gossip I’ve missed while growing a human. Lucia can’t wait to meet her coolest aunt!
Love you to the moon and back,
Ana
Carlos
Lucia “The Boss Baby” Rodriguez
P.S. Yes, I used that weird pregnancy pillow you sent until the very end. You were right (don’t let it go to your head).*
Wrapping Up
These fifteen letters show how to share your happy news while keeping each message personal and meaningful. From casual notes to formal announcements, every letter carries the excitement of welcoming a new family member. Choose elements that match your style and relationship with the recipient to create announcements that feel genuine and heartfelt.
These samples demonstrate different approaches to sharing your happy news. Each letter balances personal warmth with appropriate formality based on the recipient. By adapting these templates and adding your unique details, you can craft the perfect announcement for your newest family member.