Many working professionals face the task of requesting a job contract at some point in their careers. This step often brings uncertainty about what to say and how to say it. A well-written request letter can make all the difference between getting what you need and facing unnecessary delays.
The right approach depends on your specific situation. Are you a new hire looking to formalize your employment? A long-term worker seeking contract renewal? Each scenario calls for a different tone and content strategy. Read on to see examples that can help you craft the perfect request for your circumstances.
Sample Letters of Request for Job Contract
Here’s a collection of professionally crafted letters you can adapt for your own job contract requests.
1. Basic Job Contract Request Letter
Subject: Request for Employment Contract
Dear Mr. Harrison,
As we discussed during our meeting last Monday, I am writing to formally request my employment contract for the Marketing Assistant position I accepted on June 12, 2025.
My start date is scheduled for July 1, 2025, and I would appreciate receiving the contract before then to review the terms and conditions of my employment. This will allow me time to ask any questions before beginning my role with ABC Marketing.
Thank you for your assistance with this matter. I look forward to receiving the contract and starting my new position with your company.
Sincerely,
Sarah Johnson
sarah.johnson@email.com 555-123-4567
2. Follow-up Contract Request After Verbal Offer
Subject: Follow-up Request for Written Job Contract
Dear Ms. Reynolds,
Thank you again for offering me the Software Developer position during our call on Monday. I am excited about joining the XYZ Tech team and contributing to your upcoming projects.
As we move forward, I would like to request a written employment contract outlining the details we discussed, including: – Start date and schedule – Salary and payment schedule – Benefits package – Job responsibilities – Company policies
Having these details documented will help ensure we have a clear understanding of expectations on both sides.
I appreciate your attention to this request and am looking forward to our future work together.
Best regards,
Michael Chen
michael.chen@email.com 555-987-6543
3. Contract Renewal Request Letter
Subject: Request for Contract Renewal
Dear Dr. Williams,
My current one-year contract as Research Assistant in the Biology Department will expire on August 31, 2025. I am writing to express my interest in renewing my contract for another year.
During my time here, I have assisted with three major research projects, co-authored two papers published in leading journals, and helped secure the Thompson Foundation grant. I believe my contributions have been valuable to the department, and I am eager to continue our work together.
Could we schedule a meeting next week to discuss the possibility of contract renewal? I am available any afternoon after 2 PM.
Thank you for considering my request.
Respectfully,
David Martinez
d.martinez@university.edu Campus Ext. 4578
4. Freelance to Permanent Contract Request
Subject: Request to Convert Freelance Arrangement to Permanent Contract
Dear Ms. Taylor,
For the past six months, I have had the pleasure of working with Digital Solutions as a freelance graphic designer. During this time, I have completed 15 projects for various clients, all of which have received positive feedback.
Based on our successful collaboration and my understanding of your company needs, I would like to request consideration for a permanent employment contract. A permanent position would allow me to take on more responsibility and provide consistent support to your design team.
Would you be open to discussing this possibility? I would be happy to meet and talk about how a permanent arrangement could benefit both of us.
Thank you for your consideration.
Warm regards,
Amanda Lee
amanda.designs@email.com 555-234-5678
5. Probation Period Completion Contract Request
Subject: Request for Permanent Contract Following Probation Period
Dear Mr. Rodriguez,
As my six-month probationary period as Customer Support Specialist will conclude on July 15, 2025, I am writing to request the permanent employment contract we discussed during my hiring process.
Throughout my probation, I have maintained a customer satisfaction rating of 98%, handled an average of 45 support tickets daily, and received “Excellent” ratings in all monthly performance reviews. I have also completed all required training modules ahead of schedule.
I have truly enjoyed becoming part of the Global Support team and hope to continue growing with the company in a permanent capacity.
Please let me know if you need any additional information from me to process this request.
Thank you for your time and consideration.
Kind regards,
Thomas Wilson
t.wilson@globalsupport.com Employee ID: GS2245
6. Contract Request After Project Success
Subject: Contract Request Following Successful Project Completion
Dear Ms. Patel,
The marketing campaign we completed last week has exceeded our goals, generating 35% more leads than projected and increasing social media engagement by 47%. As the project comes to a close, I wanted to thank you for the opportunity to work with your outstanding team.
Based on our successful collaboration and your previous mention of future projects, I would like to request a contract for ongoing marketing support. This arrangement would provide your company with consistent access to my services while allowing me to plan my schedule accordingly.
Would you be available next Tuesday or Wednesday to discuss potential contract terms? I have some ideas for upcoming campaigns that I believe would build on our recent success.
Thank you for considering this request.
Best wishes,
Robert Kim
robert@rkmarketing.com 555-876-5432
7. Remote Work Contract Request
Subject: Request for Updated Contract with Remote Work Provisions
Dear HR Department,
I have been working remotely for the past three months due to the temporary arrangement approved by my manager, Ms. Garcia. During this time, I have maintained all performance metrics and successfully collaborated with my team through virtual means.
Given the success of this arrangement and my need to relocate to care for a family member, I am requesting an updated employment contract that formally establishes remote work provisions. The updated contract should include:
– Official recognition of my remote work status – Clear expectations regarding work hours and availability – Communication protocols – Equipment and expense policies
My manager has expressed support for this arrangement continuing on a permanent basis, and I would be grateful for your assistance in formalizing it.
Thank you for your help with this matter.
Sincerely,
Jennifer Smith
jennifer.smith@company.com Employee ID: 78932
8. Part-time to Full-time Contract Change Request
Subject: Request to Convert Part-time Contract to Full-time Status
Dear Mr. Thompson,
For the past year, I have been working as a part-time Administrative Assistant (20 hours weekly) for the Finance Department. I am writing to request consideration for a full-time contract.
The department workload has increased significantly over the past quarter, and I have often worked additional hours to help meet deadlines. My supervisor, Ms. Brooks, has mentioned the possibility of expanding my role, and I am eager to take on more responsibilities.
A full-time position would allow me to provide more comprehensive support to the department while also giving me the opportunity to grow professionally within the company.
Could we arrange a meeting to discuss this possibility? I am available at your convenience.
Thank you for considering my request.
Regards,
Carlos Mendez
c.mendez@finance.org Ext. 3421
9. Contract Request After Successful Internship
Subject: Request for Employment Contract Following Internship Completion
Dear Dr. Anderson,
As my six-month internship in the Research & Development department concludes next Friday, I wanted to express my gratitude for the valuable experience and mentorship I have received.
During my time here, I have contributed to the development of two patent-pending technologies, learned extensively about industry practices, and built strong working relationships with the team. My supervisor, Dr. Lewis, has expressed satisfaction with my performance and suggested I might be a good fit for a permanent position.
I would like to formally request consideration for an employment contract with the R&D department. My experience as an intern has confirmed my passion for this field, and I would welcome the opportunity to continue contributing to your innovative projects.
Thank you for considering this request. I would be happy to discuss my potential role further at your convenience.
Best regards,
Sophia Parker
s.parker@email.com 555-345-6789
10. Contract Request with Salary Revision
Subject: Request for Updated Contract with Salary Adjustment
Dear Ms. Johnson,
I have greatly valued my two years as Lead Developer at Tech Solutions. During this time, I have successfully managed seven major projects, trained four junior developers, and implemented efficiency protocols that reduced debugging time by 30%.
As my current contract will expire next month, I would like to request a new contract that reflects my expanded responsibilities and contributions to the company. Specifically, I am requesting:
– A renewal for a two-year term – A salary adjustment to align with industry standards for my role and experience – Updated job description to include team leadership responsibilities
According to recent industry surveys, the market rate for a Lead Developer with my qualifications has increased by approximately 15% since my initial hiring.
Would you be available next week to discuss these points? I am committed to the company’s success and hope we can reach an agreement that recognizes my contributions while planning for future growth.
Thank you for your consideration.
Sincerely,
Daniel Wright
d.wright@techsolutions.com Extension: 2234
11. Temporary to Permanent Contract Request
Subject: Request to Convert Temporary Contract to Permanent Position
Dear Human Resources Department,
I was hired six months ago as a temporary Accounting Assistant through Staffing Solutions Agency, with an assignment scheduled to end on August 31, 2025.
During my time here, I have quickly adapted to your accounting systems, cleared a significant backlog of invoices, and helped streamline the monthly reconciliation process. My supervisor, Mr. Jackson, has expressed satisfaction with my work and mentioned that the department could benefit from consistent staffing.
Given the ongoing workload and my proven ability to meet your requirements, I would like to request consideration for conversion to a permanent, direct-hire contract before my temporary assignment ends.
I have greatly enjoyed working with your team and would welcome the opportunity to contribute to the company’s success on a long-term basis.
Thank you for considering my request. I am happy to provide any additional information you might need.
Kind regards,
Elena Gonzalez
e.gonzalez@tempstaff.com Temp ID: TS4567
12. Contract Request with Flexible Hours
Subject: Request for Employment Contract with Flexible Schedule Provisions
Dear Ms. Lewis,
Thank you for offering me the Marketing Coordinator position last week. I am excited about the opportunity to join your team and contribute to upcoming campaigns.
As we discussed briefly during the interview, I would like to request that my employment contract include provisions for a flexible work schedule. Specifically, I am hoping to:
– Work four 10-hour days instead of five 8-hour days – Have core hours from 10 AM to 3 PM for meetings and collaboration – Have the flexibility to complete the remaining hours early morning or evening
This arrangement would allow me to manage family commitments while ensuring all job responsibilities are fully met. My previous employer successfully implemented a similar arrangement, which resulted in increased productivity and work satisfaction.
I believe this flexibility would not affect my ability to meet all job requirements and deadlines. In fact, it might enhance my performance by allowing me to work during my most productive hours.
Thank you for considering this request. I look forward to receiving the contract and joining your team.
Best regards,
Rachel Foster
rachel.foster@email.com 555-456-7890
13. Contract Request for Project Extension
Subject: Request for Project Contract Extension
Dear Mr. Bennett,
The current six-month contract for the Database Migration Project is scheduled to end on September 30, 2025. As the Project Lead, I am writing to request a three-month extension to the existing contract.
While we have made significant progress, several factors have affected our original timeline: – The discovery of 15% more legacy data than initially identified – Two weeks of system access issues in July – Additional security requirements added in August
An extension would allow us to: – Complete the migration of all identified systems – Conduct thorough testing across all platforms – Provide comprehensive documentation and training
The estimated cost for the extension would remain proportional to the original contract, with no additional resource requirements beyond the extended time.
Could we meet next week to discuss this request in detail? I can provide a comprehensive status report and revised timeline for your review.
Thank you for your consideration.
Regards,
Nathan Torres
n.torres@dataproject.com Project ID: DP-2025-089
14. Contract Request for Seasonal Work
Subject: Request for Seasonal Employment Contract
Dear Ms. White,
With the holiday shopping season approaching, I am writing to request a seasonal employment contract for the position of Sales Associate at Riverdale Mall location.
I worked as a seasonal employee during the previous two holiday seasons (2023 and 2024) and received “Outstanding” ratings from my supervisor, Mr. Clark. I am familiar with your point-of-sale systems, inventory procedures, and customer service standards.
My availability for this season would be: – November 15, 2025 – January 15, 2026 – Available weekdays, evenings, and weekends – Flexible to work extended hours during peak shopping days
Having experienced two holiday seasons with your company, I can quickly reintegrate with minimal training and help train new seasonal staff if needed.
Please let me know if you need any additional information for my application. I look forward to possibly joining your team again for another successful holiday season.
Thank you for your consideration.
Warm regards,
Kevin Williams
kevin.w@email.com Previous Employee ID: S2324
15. Contract Request After Company Merger
Subject: Request for Updated Employment Contract Following Merger
Dear Human Resources Department,
As you know, the merger between Johnson Manufacturing and Global Industries was finalized last month. As a Senior Quality Inspector who has been with Johnson for five years, I am writing to request an updated employment contract that reflects the new company structure.
During the transition meetings, we were informed that all existing employees would receive new contracts within 60 days of the merger completion. As we approach that deadline, I wanted to formally request my updated contract to ensure there is no gap in my employment status.
Specifically, I would appreciate clarification on: – Job title and reporting structure under the new organization – Any changes to compensation or benefits – Updated company policies that may affect my role – Continuity of service recognition
My employee ID under Johnson Manufacturing was JM-45678, and I have been temporarily assigned GI-J-45678 in the new system.
Thank you for your attention to this matter during what must be a busy transition period.
Sincerely,
Patricia Clark
p.clark@johnsonmfg.com Employee ID: JM-45678
Wrap-up: Letters for Job Contract Requests
Requesting a job contract takes careful thought and clear communication. The examples above show how to adapt your approach to different situations, whether you are seeking your first contract, asking for renewal, or requesting changes to existing terms.
A good request letter is direct and focused. It clearly states what you want, why you deserve it, and what benefits it brings to both parties. The most successful letters combine professionalism with a personal touch that highlights your unique value.
Take time to customize your letter to your situation. Pay attention to details like proper addressing, clear subject lines, and correct formatting. These small touches show your professionalism and attention to detail, qualities that most employers value highly.
With the right approach, your contract request letter can open doors to new opportunities and help secure the working arrangement you desire.