Getting support for your projects, events, or causes often requires asking for sponsorship. Many people feel stuck when trying to write these requests. They worry about sounding too pushy or not professional enough.
This guide shares 15 ready-to-use sponsorship request letters that actually work. Each one follows a proven approach but speaks with its own unique voice. Read on to discover how you can craft the perfect letter that gets attention and results.
Sample Letters of Request for Sponsorship
These 15 letters offer different approaches to requesting sponsorship for various situations. Each letter follows proper structure and can be customized to fit your specific needs.
1. Request for Corporate Event Sponsorship
Subject: Sponsorship Opportunity for Annual Business Leadership Summit
February 15, 2025
Mr. Robert Johnson
Marketing Director
ABC Corporation
1234 Business Avenue
New York, NY 10001
Dear Mr. Johnson,
The Business Leadership Council will host its Annual Leadership Summit on May 10-12, 2025, at the Grand Conference Center. This event brings together 500+ business leaders and decision-makers from across the country for networking and professional development.
As a respected leader in business solutions, ABC Corporation would benefit greatly from partnering with us as a Gold Sponsor. This opportunity includes your logo on all event materials, a booth in our main exhibition hall, five complimentary tickets, and a 15-minute speaking slot during our main session.
The Gold Sponsorship package costs $5,000 and provides access to our audience of key business professionals. Past sponsors have reported excellent returns on their investment through new client relationships and brand visibility.
Would you be available for a quick call next week to discuss this opportunity further? Please contact me at (555) 123-4567 or email sarah.williams@blc.org to schedule a time.
Thank you for considering this partnership opportunity. We look forward to the possibility of working together to make this year’s summit a success.
Sincerely,
Sarah Williams
Event Coordinator
Business Leadership Council
Phone: (555) 123-4567
Email: sarah.williams@blc.org
2. Request for Local Business Sponsorship for School Event
Subject: Partnership Request for Lincoln High School Annual Science Fair
March 10, 2025
Ms. Linda Martinez
Owner
TechSolutions Inc.
456 Main Street
Lincoln, NE 68501
Dear Ms. Martinez,
Lincoln High School will host its 15th Annual Science Fair on April 20, 2025. This event showcases student projects and encourages interest in STEM fields among our 800+ students.
As a local technology business with a strong commitment to education, TechSolutions would make an ideal partner for our event. Your support would help us provide necessary materials, prizes for outstanding projects, and refreshments for attendees.
We offer several sponsorship levels:
Bronze ($250): Your name listed in our program
Silver ($500): Logo displayed at the event and in our program
Gold ($1,000): All Silver benefits plus a presentation opportunity and social media recognition
Your contribution would make a direct impact on our students and show your company’s dedication to supporting future innovators in our community. Many local businesses find this event allows them to connect with families while building goodwill.
Could we meet briefly to discuss how this partnership might benefit both TechSolutions and our students? Please contact me at (402) 555-7890 or dmiller@lincolnhs.edu.
Thank you for your consideration. We believe your participation would add tremendous value to our science fair.
Warmly,
David Miller
Science Department Chair
Lincoln High School
Phone: (402) 555-7890
Email: dmiller@lincolnhs.edu
3. Request for Product Donation for Charity Auction
Subject: Product Donation Request for Children’s Hospital Benefit Auction
April 5, 2025
Customer Service Department
Luxury Watches Ltd.
789 Fashion Boulevard
Los Angeles, CA 90001
Dear Luxury Watches Team,
The Friends of Children’s Hospital will host our annual benefit auction on June 15, 2025. Last year, we raised over $75,000 to purchase specialized medical equipment for the pediatric ward.
We would be grateful if Luxury Watches would consider donating one or more items for our silent auction. Your high-quality watches would attract significant bids and help us reach our fundraising goal of $100,000 this year.
All donors receive:
• Recognition in our event program (distribution of 300)
• Acknowledgment during the event announcements
• Tax deduction receipt for the full value of donated items
• Photos of your donation displayed at the event and on social media
Most importantly, your contribution would directly help children receiving life-saving care at our hospital. Your generosity would touch many lives in our community.
Please let me know if you can support this cause by May 1st. You can reach me at (310) 555-6543 or jennifer.lopez@fch.org with any questions.
Thank you for considering this request. Your support would make a meaningful difference in the lives of children facing medical challenges.
Gratefully,
Jennifer Lopez
Auction Committee Chair
Friends of Children’s Hospital
Phone: (310) 555-6543
Email: jennifer.lopez@fch.org
4. Request for Sports Team Sponsorship
Subject: Youth Baseball Team Sponsorship Opportunity
January 20, 2025
Mr. Thomas Garcia
Manager
Garcia’s Family Restaurant
567 Oak Street
Springfield, IL 62701
Dear Mr. Garcia,
The Springfield Youth Baseball League is preparing for our upcoming season starting in April 2025. We have 15 teams with 180 children ages 8-12 participating this year.
Would Garcia’s Family Restaurant consider sponsoring the Wildcats team for the 2025 season? Your restaurant has always shown great support for community activities, and this partnership would connect you with local families while supporting youth sports.
A team sponsorship of $750 includes:
• Your restaurant name and logo on all team jerseys
• A sponsor appreciation plaque with team photo
• Banner display at all home games
• Recognition on our league website and social media
• Regular mentions during game announcements
Your sponsorship would help cover uniforms, equipment, and field maintenance costs, keeping participation fees affordable for all families. Many sponsors find this creates positive community goodwill while providing valuable local marketing.
May I stop by the restaurant next week to discuss this opportunity? Please contact me at (217) 555-4321 or coach.wilson@springfieldybl.org.
Thank you for considering this request. We would be proud to wear the Garcia’s name on our jerseys this season!
Respectfully,
Michael Wilson
Head Coach, Wildcats
Springfield Youth Baseball League
Phone: (217) 555-4321
Email: coach.wilson@springfieldybl.org
5. Request for Arts Festival Sponsorship
Subject: Sponsorship Request for Downtown Arts Festival
March 1, 2025
Ms. Patricia Lee
Community Relations Manager
City National Bank
890 Financial Street
Portland, OR 97201
Dear Ms. Lee,
The Downtown Arts Council will host the 25th Annual Portland Arts Festival on July 12-14, 2025. This three-day celebration attracts over 15,000 visitors and showcases 100+ local artists, musicians, and performers.
City National Bank’s commitment to supporting cultural events makes you an ideal sponsor for our festival. Your participation would help fund artist stipends, performance stages, and promotional materials while connecting you with thousands of community members.
We offer these sponsorship tiers:
Community Supporter ($1,000): Logo on printed materials and website
Festival Friend ($2,500): Above plus booth space and social media promotion
Arts Champion ($5,000): All above plus main stage naming rights and speaking opportunity at opening ceremony
Presenting Sponsor ($10,000): Exclusive “Presented by” status on all materials, premium booth location, VIP event access, and media mentions
Previous sponsors report strong community goodwill and brand visibility. The festival audience demographics align well with financial services customers, with 65% homeowners and 72% having college degrees.
Would you be interested in discussing which level might work best for City National Bank? Please contact me at (503) 555-8765 or emily.chen@downtownarts.org to set up a meeting.
Thank you for considering this opportunity to support the arts while gaining valuable exposure for your brand.
Best regards,
Emily Chen
Festival Director
Downtown Arts Council
Phone: (503) 555-8765
Email: emily.chen@downtownarts.org
6. Request for Educational Program Sponsorship
Subject: Sponsorship Request for After-School Literacy Program
September 5, 2025
Dr. James Wilson
Community Outreach Director
Wilson Family Foundation
1234 Philanthropy Road
Boston, MA 02101
Dear Dr. Wilson,
Read Together Boston is seeking support for our after-school literacy program serving 200 elementary students in underserved neighborhoods. Our program provides twice-weekly tutoring sessions that have improved reading scores by an average of 30% among participants.
The Wilson Family Foundation’s focus on educational equity aligns perfectly with our mission. We would welcome your partnership as we expand to two additional schools this year.
A sponsorship of $15,000 would fund:
• Reading materials for 50 students for one year
• Training for 10 volunteer tutors
• Program coordination at one school site
• Assessment tools to track student progress
Your foundation would receive recognition on all program materials, regular updates on student progress, and opportunities to visit our program sites. Most importantly, you would help children develop crucial literacy skills that will benefit them throughout their lives.
Our full proposal and impact reports from previous years are available upon request. Would you be available for a meeting or call to discuss this opportunity further?
Please contact me at (617) 555-9876 or marcus.johnson@readtogether.org with any questions.
Thank you for considering this request. Your support would make a lasting difference in these children’s educational journeys.
With appreciation,
Marcus Johnson
Executive Director
Read Together Boston
Phone: (617) 555-9876
Email: marcus.johnson@readtogether.org
7. Request for Conference Speaker Sponsorship
Subject: Speaker Sponsorship Request for Healthcare Innovation Conference
February 20, 2025
Ms. Rebecca Chen
Marketing Director
MedTech Innovations
345 Science Parkway
Minneapolis, MN 55401
Dear Ms. Chen,
The Healthcare Professionals Association will host our annual Healthcare Innovation Conference on May 25-27, 2025, at the Minneapolis Convention Center. This event attracts 800+ healthcare practitioners, administrators, and technology specialists.
We would like to invite MedTech Innovations to sponsor our keynote speaker, Dr. Maria Rodriguez, whose presentation on “The Future of Patient-Centered Technology” aligns perfectly with your company’s mission and products.
The keynote sponsorship package ($7,500) includes:
• “Presented by MedTech Innovations” credit on all conference materials
• Company logo displayed during the keynote presentation
• Introduction opportunity before the keynote speech
• Premium booth location in the exhibition hall
• Four full conference registrations
• Full-page ad in conference program
This high-visibility opportunity would position MedTech Innovations as a thought leader in healthcare technology while connecting you with decision-makers from major healthcare systems.
Dr. Rodriguez’s keynote typically draws the highest attendance of any conference session, with 90% of all attendees present. Her talks generate significant social media activity and post-event discussion.
Could we schedule a brief call to discuss how this sponsorship might align with your marketing goals? Please contact me at (612) 555-3456 or andrew.miller@hpa.org.
Thank you for considering this partnership opportunity. We believe your company would be an excellent fit for this prestigious sponsorship.
Regards,
Andrew Miller
Conference Director
Healthcare Professionals Association
Phone: (612) 555-3456
Email: andrew.miller@hpa.org
8. Request for Research Grant Sponsorship
Subject: Research Grant Request for Climate Change Study
April 10, 2025
Dr. Elizabeth Scott
Grants Committee Chair
Environmental Future Foundation
678 Green Street
Seattle, WA 98101
Dear Dr. Scott,
The Pacific Northwest Research Institute is seeking funding for our upcoming study, “Coastal Community Adaptations to Rising Sea Levels.” This two-year project will document effective strategies being implemented by coastal communities and create an open-source toolkit for vulnerable regions.
Our research team has identified the Environmental Future Foundation as an ideal partner due to your focus on practical climate solutions and community resilience initiatives.
We are requesting a grant of $75,000 to cover:
• Field research in 12 coastal communities ($30,000)
• Data analysis and toolkit development ($25,000)
• Community workshops and knowledge sharing ($15,000)
• Publication and distribution of findings ($5,000)
The Foundation would receive acknowledgment in all publications, presentations, and media coverage. You would also receive quarterly progress reports and opportunities to participate in community workshops.
Our previous climate adaptation research has been featured in major scientific journals and used by policy makers at local and federal levels. This project builds on that foundation while focusing specifically on actionable solutions for at-risk communities.
Our full research proposal, budget details, and team qualifications are attached for your review. Would your committee be available to discuss this project in more detail?
Please contact me at (206) 555-7890 or rachel.kim@pnri.org with any questions or to schedule a meeting.
Thank you for considering this request. We believe this research aligns perfectly with your mission to support practical environmental solutions.
Sincerely,
Dr. Rachel Kim
Principal Investigator
Pacific Northwest Research Institute
Phone: (206) 555-7890
Email: rachel.kim@pnri.org
9. Request for Nonprofit Annual Gala Sponsorship
Subject: Sponsorship Invitation for Helping Hands Annual Benefit Gala
August 15, 2025
Mr. David Thompson
Regional Manager
Nationwide Insurance Group
901 Corporate Plaza
Dallas, TX 75201
Dear Mr. Thompson,
Helping Hands Community Services will host our 10th Annual Benefit Gala on November 12, 2025, at the Dallas Grand Hotel. This elegant evening brings together 300 community leaders and philanthropists to support our programs for families facing housing insecurity.
Nationwide Insurance Group has shown remarkable commitment to community support, making you an ideal partner for our signature fundraising event. Last year’s gala raised $125,000, providing emergency housing assistance to 87 families and supporting our youth mentorship program.
We offer several meaningful sponsorship levels:
Silver Table Sponsor ($2,500): Table for 8 guests and program recognition
Gold Event Sponsor ($5,000): Premium table, half-page program ad, logo on event signage
Platinum Presenting Sponsor ($10,000): VIP table, full-page program ad, speaking opportunity, logo on all materials, and year-round recognition on our website
Beyond the marketing benefits, your sponsorship would directly fund programs that keep families together during financial crises. Your support makes a tangible difference in our community every day.
Would you be interested in discussing which sponsorship level might be appropriate for Nationwide? I would be happy to meet at your office or schedule a call at your convenience.
Please contact me at (214) 555-5432 or sofia.garcia@helpinghands.org to explore this opportunity further.
Thank you for considering this invitation. We would be honored to partner with Nationwide Insurance Group for this important community event.
Gratefully,
Sofia Garcia
Development Director
Helping Hands Community Services
Phone: (214) 555-5432
Email: sofia.garcia@helpinghands.org
10. Request for Small Business Support for Community Project
Subject: Partnership Request for Community Garden Project
May 5, 2025
Mr. Samuel Lee
Owner
Lee’s Hardware Store
234 Main Street
Greenville, SC 29601
Dear Mr. Lee,
The Greenville Neighborhood Association is creating a community garden at Oak Street Park this summer. This project will provide fresh produce for local families, educational opportunities for children, and a beautiful gathering space for everyone.
As our neighborhood’s trusted hardware store for over 20 years, Lee’s Hardware would make a perfect partner for this community initiative. Your knowledge of gardening supplies and connection to local residents makes this a natural fit.
We are seeking support in any of these ways:
• Donation of gardening tools (shovels, rakes, hoses, etc.)
• Discounted pricing on lumber for raised beds
• Gift certificates as prizes for our volunteer appreciation day
• Expert advice during our planning phase
All supporters will receive recognition on our garden sign, mentions in our neighborhood newsletter (circulation 500 households), and social media acknowledgment. We will also hold a grand opening event where sponsors can connect directly with community members.
The garden will directly benefit many of your current customers and potentially introduce your store to new residents. Previous community projects have generated positive word-of-mouth for local business supporters.
Could I stop by your store next week to discuss potential ways you might participate? Please contact me at (864) 555-2345 or maria.johnson@greenvillena.org.
Thank you for considering this community partnership. Your support would help make this garden a reality for our neighborhood.
Warmly,
Maria Johnson
Project Coordinator
Greenville Neighborhood Association
Phone: (864) 555-2345
Email: maria.johnson@greenvillena.org
11. Request for Media Sponsorship
Subject: Media Sponsorship Request for Hometown Music Festival
January 10, 2025
Ms. Angela Davis
Marketing Director
WKTV Channel 8
567 Broadcast Avenue
Nashville, TN 37203
Dear Ms. Davis,
The Nashville Arts Foundation is preparing for the 5th Annual Hometown Music Festival on June 7-9, 2025. This family-friendly event showcases local musicians across five stages and attracts approximately 25,000 attendees over three days.
WKTV’s strong community focus and local audience make you an ideal media sponsor for our festival. Your station reaches exactly the demographic we hope to attract as festival attendees.
As a media sponsor, we would request:
• 15-20 promotional announcements during the three weeks before the event
• One live morning show segment featuring festival musicians
• Coverage of the festival in your community calendar
• Possible on-site presence during the festival weekend
In exchange, WKTV would receive:
• “Official Media Sponsor” designation on all festival materials
• Your logo prominently displayed on festival website, posters, and program
• Booth space in prime location at the festival grounds
• Banner placement on main stage
• 10 VIP festival passes for staff or station contests
This partnership would connect WKTV with thousands of engaged community members while supporting a beloved local cultural event. Previous media sponsors have reported excellent brand visibility and community goodwill.
Would you be available to discuss this sponsorship opportunity in more detail? Please contact me at (615) 555-8901 or jason.williams@nashvillearts.org.
Thank you for considering this partnership. We would be thrilled to work with WKTV to bring this celebration of local music to our community.
Best regards,
Jason Williams
Festival Director
Nashville Arts Foundation
Phone: (615) 555-8901
Email: jason.williams@nashvillearts.org
12. Request for In-Kind Services Sponsorship
Subject: Request for Pro Bono Legal Services for Nonprofit Startup
July 15, 2025
Ms. Catherine Johnson
Managing Partner
Johnson & Associates Law Firm
789 Legal Avenue
Denver, CO 80202
Dear Ms. Johnson,
Veterans Support Network is a newly formed nonprofit organization dedicated to helping military veterans access housing, employment, and mental health resources. As we establish our organization, we are seeking professional legal guidance to ensure proper formation and compliance.
Your firm’s expertise in nonprofit law and commitment to community service make you an ideal partner for our organization. We are requesting pro bono legal services to assist with:
• 501(c)(3) application and filing
• Bylaws creation and board governance documents
• Initial legal compliance review
• Basic contract templates for our operations
We estimate these services would require approximately 15-20 hours of legal work. Your firm would be acknowledged as a founding supporter on our website, annual report, and at all events during our first year of operation. We would also welcome a representative from your firm to join our advisory board if desired.
Your support would allow us to direct more of our limited startup funds directly to veteran services. Last year, over 300 veterans in our community sought housing assistance, and we aim to serve at least 100 of them in our first year of operation.
Would you be willing to meet to discuss how Johnson & Associates might support our mission? Please contact me at (303) 555-6789 or robert.martinez@veteranssupport.org.
Thank you for considering this request. Your expertise would be invaluable as we build an organization to serve those who have served our country.
With appreciation,
Robert Martinez
Executive Director
Veterans Support Network
Phone: (303) 555-6789
Email: robert.martinez@veteranssupport.org
13. Request for Celebrity Appearance Sponsorship
Subject: Celebrity Appearance Sponsorship for Literacy Fundraiser
March 25, 2025
Mr. Alexander Smith
Talent Relations Manager
Celebrity Connections Agency
123 Hollywood Boulevard
Los Angeles, CA 90028
Dear Mr. Smith,
The National Literacy Foundation will host our annual “Reading Changes Lives” fundraiser on October 15, 2025, at the Beverly Hills Hotel. This event raises funds for literacy programs serving underserved communities across the country.
We understand your agency represents bestselling author Jordan Taylor, whose children’s books have inspired millions of young readers. We would like to request Mr. Taylor’s appearance as our guest speaker, with your agency sponsoring his appearance fee.
Our event will host 250 donors and literacy advocates, many of whom are influential in the publishing and education sectors. Mr. Taylor’s message about the power of reading would resonate deeply with our audience while supporting a cause aligned with his own work.
As recognition for this sponsorship, Celebrity Connections would receive:
• “Special Guest Appearance Sponsored by Celebrity Connections” credit on all materials
• VIP table at the event for your team and clients
• Opportunity for book signing with proceeds benefiting our programs
• Recognition in our annual report (distribution 10,000+)
• Media mentions in all press releases about the event
Last year’s event raised $175,000 for literacy programs that reached over 5,000 children. With a compelling speaker like Mr. Taylor, we believe we can significantly increase both attendance and donations.
Could we schedule a call to discuss this opportunity? Please contact me at (213) 555-1234 or jennifer.brown@literacyfoundation.org.
Thank you for considering this request. We believe this partnership would create meaningful impact while providing positive visibility for both Mr. Taylor and Celebrity Connections.
Sincerely,
Jennifer Brown
Events Director
National Literacy Foundation
Phone: (213) 555-1234
Email: jennifer.brown@literacyfoundation.org
14. Request for Technology Sponsorship for Educational Initiative
Subject: Technology Sponsorship Request for Rural Schools Digital Program
June 1, 2025
Mr. William Chang
Corporate Social Responsibility Director
TechForward, Inc.
456 Innovation Drive
San Jose, CA 95110
Dear Mr. Chang,
Digital Futures Alliance is launching a new initiative to bring technology education to 15 rural schools across Arizona. This program will provide computer science curriculum, teacher training, and necessary technology to schools where 75% of students have limited or no access to computers at home.
TechForward’s commitment to closing the digital divide makes you an ideal partner for this initiative. Your previous support of STEM education programs shows your dedication to creating technology opportunities for all students.
We are seeking a sponsorship in the form of:
• 150 tablet devices (approximate value $45,000)
• Technical support for program setup
• Optional employee volunteers for virtual mentoring sessions
TechForward would receive comprehensive recognition including:
• Program naming rights (“TechForward Digital Futures Program”)
• Your logo on all devices and curriculum materials
• Media coverage in local and regional press
• Impact reports documenting student outcomes
• Speaking opportunity at our annual education conference
This sponsorship would directly impact approximately 3,000 students in grades 3-8, providing them with critical digital literacy skills needed for future success. Many of these students would have no other opportunity to develop these skills without this program.
Our full program proposal with implementation timeline, curriculum details, and evaluation metrics is available upon request. Would you be interested in discussing this opportunity further?
Please contact me at (480) 555-4321 or lisa.parker@digitalfutures.org to arrange a meeting.
Thank you for considering this request. Your support would transform educational opportunities for these underserved students.
With gratitude,
Lisa Parker
Program Director
Digital Futures Alliance
Phone: (480) 555-4321
Email: lisa.parker@digitalfutures.org
15. Request for Scientific Research Sponsorship
Subject: Sponsorship Request for Clean Water Research Initiative
November 5, 2025
Dr. Jonathan Williams
Research & Development Director
PureTech Environmental Solutions
789 Science Park Drive
Raleigh, NC 27601
Dear Dr. Williams,
The Environmental Research Institute is seeking sponsorship for our new Clean Water Research Initiative focusing on affordable filtration technologies for developing communities. This three-year project aims to create and test low-cost, locally maintainable water purification systems.
PureTech’s industry leadership in water treatment technology and commitment to global access makes you an ideal research partner. Your expertise would be invaluable to our team as we develop practical solutions for communities facing water contamination challenges.
We are requesting sponsorship of $100,000 annually for three years to fund:
• Laboratory testing of filtration materials ($120,000)
• Field testing in three pilot communities ($150,000)
• Research personnel and equipment ($90,000)
• Community implementation training ($30,000)
As a research sponsor, PureTech would receive:
• Co-branding on all research publications and presentations
• Access to research findings and potential patent opportunities
• Quarterly research updates and site visit opportunities
• Recognition at international water quality conferences
• Participation in advisory committee guiding research direction
This research aligns with PureTech’s sustainable development goals while providing access to cutting-edge research with commercial applications. Your company would be recognized as a leader in addressing one of the most pressing global health challenges.
Our complete research proposal, team qualifications, and preliminary studies are available for your review. Would your team be available to discuss this opportunity in greater detail?
Please contact me at (919) 555-9876 or michael.chen@eri.org to arrange a presentation for your team.
Thank you for considering this sponsorship request. We believe this partnership would advance both scientific knowledge and global access to clean water.
Respectfully,
Dr. Michael Chen
Principal Investigator
Environmental Research Institute
Phone: (919) 555-9876
Email: michael.chen@eri.org
Wrap-up: Effective Sponsorship Letters
Writing a strong sponsorship request letter takes careful planning and clear communication. The 15 examples above show how to structure your request for different situations and audiences. Each letter focuses on creating mutual benefit both for the sponsor and your cause.
The most successful sponsorship letters highlight specific benefits, show clear value, and make the request process simple. Always follow up personally after sending your letter, and be ready to answer questions about your event or cause.
With the right approach, sponsorship letters can open doors to valuable partnerships that benefit everyone involved. Start with these templates, customize them for your needs, and watch your sponsorship success grow.