Most people feel confused when they need to ask for changes on their property titles. The process often seems hard to understand with all the paperwork and legal terms. Yet getting these changes right can save you from big problems later.
You need clear examples to guide you through this process. Having good letter samples makes everything easier. Keep reading to find 15 ready-to-use letter templates that will help you handle any title state change request with confidence.
Sample Letters of Request for Title State Change
These sample letters will guide you through requesting various changes to your property title.
1. Letter Requesting Name Change on Property Title After Marriage
Subject: Request for Name Change on Property Title – [Property Address]
August 15, 2025
County Recorder’s Office 123 Government Street Anytown, CA 90001
Dear County Recorder,
Please accept this letter as my formal request to change the name on the property title for [Property Address] from [Previous Name] to [New Married Name].
This change is needed because of my recent marriage on [Marriage Date]. I have included the following documents to support my request:
- Certified copy of marriage certificate
- Current property deed (original)
- Completed Name Change Application Form ABC-123
- Copy of my driver’s license showing my new name
- Check for $75 to cover the processing fee
My contact details are: Phone: (555) 123-4567 Email: yourname@email.com
Thank you for your attention to this matter. Please let me know if you need any additional information to process this request.
Sincerely,
[Your Signature]
[Your Printed Name]
2. Letter Requesting Title Transfer After Death of Property Owner
Subject: Request for Property Title Transfer – Estate of [Deceased Name]
October 3, 2025
Property Records Department 456 County Building Hometown, TX 75001
To Whom It May Concern,
This letter serves as a formal request to transfer the property title for [Property Address] following the death of [Deceased Name] on [Date of Death].
As the executor of the estate and beneficiary named in the will, I am requesting this title transfer according to the terms of the deceased’s last will and testament. The property should be transferred to [New Owner Name].
I have attached these required documents:
- Death certificate (certified copy)
- Last will and testament (certified by probate court)
- Letters Testamentary issued by [County] Probate Court
- Completed Property Transfer Form PT-100
- Copy of my identification
- Payment of $120 for the transfer fee
My contact information: Phone: (555) 987-6543 Email: executor@email.com
Please notify me when this transfer has been processed or if any further documentation is required.
Respectfully,
[Your Signature]
[Your Printed Name] Executor of the Estate of [Deceased Name]
3. Letter Requesting Correction of Error on Property Title
Subject: Request for Correction of Error on Property Title – [Property ID Number]
March 22, 2025
Land Records Division 789 Municipal Center Springfield, IL 62701
Dear Records Administrator,
I am writing to request the correction of an error on the property title for [Property Address], Title ID [Title Number].
Upon review of my property documents, I discovered that my middle initial was recorded incorrectly as “[Wrong Initial]” instead of “[Correct Initial]”. The correct full name should read “[Correct Full Name]”.
To support this correction request, I have enclosed:
- Current property title document
- Birth certificate showing correct name
- Driver’s license with correct name
- Completed Error Correction Form EC-200
- Notarized affidavit confirming correct legal name
- Check for $35 processing fee
You can reach me at: Phone: (555) 234-5678 Email: name@email.com Mailing Address: [Your Current Address]
Thank you for your help in correcting this matter. I would appreciate confirmation once the correction has been processed.
Yours truly,
[Your Signature]
[Your Printed Name]
4. Letter Requesting Addition of Spouse to Property Title
Subject: Request to Add Spouse to Property Title – [Property Address]
June 7, 2025
Property Registry Office 101 Administrative Plaza Portland, OR 97201
Dear Property Registrar,
I would like to request the addition of my spouse, [Spouse Name], to the property title for our residence at [Property Address], currently held solely in my name, [Your Name].
We wish to hold the property as joint tenants with rights of survivorship. This change reflects our marriage and shared financial responsibility for the property.
I have included the following documentation:
- Current deed to the property
- Marriage certificate
- Completed Title Modification Application Form TM-500
- Signed consent from mortgage lender (if applicable)
- Copy of both our photo IDs
- Payment of $85 for processing fees
Please contact us with any questions or additional requirements: Phone: (555) 345-6789 Email: couple@email.com
We look forward to receiving confirmation of this title change.
Best regards,
[Your Signature]
[Your Printed Name]
5. Letter Requesting Removal of Ex-Spouse from Property Title After Divorce
Subject: Request to Remove Ex-Spouse from Property Title – [Property Address]
January 18, 2025
County Recorder’s Office 222 Civic Center Drive Miami, FL 33101
Dear Sir or Madam,
This letter is to formally request the removal of [Ex-Spouse Name] from the property title for [Property Address] following our divorce.
The divorce was finalized on [Divorce Date], and according to the divorce decree, I have been granted full ownership of this property. I need to update the title to reflect this change in ownership status.
I have enclosed these required documents:
- Certified copy of divorce decree specifically addressing property division
- Current property deed
- Quitclaim deed signed by [Ex-Spouse Name] and notarized
- Completed Title Amendment Form TA-350
- Copy of my identification
- Check for $100 processing fee
My contact information: Phone: (555) 456-7890 Email: owner@email.com
Thank you for processing this request. Please send confirmation of the title change to the address listed above.
Sincerely,
[Your Signature]
[Your Printed Name]
6. Letter Requesting Title Transfer Due to Gift of Property
Subject: Request for Title Transfer – Gift of Property
April 10, 2025
Property Records Department 333 Government Center Austin, TX 78701
To the Property Records Department,
I am writing to request a title transfer for the property located at [Property Address] from myself, [Current Owner Name], to [Recipient Name], my [Relationship to Recipient].
This transfer is being made as a gift with no monetary compensation. I wish to transfer full ownership rights to the recipient effective immediately.
Attached to this request are:
- Current property deed
- Completed Gift Deed form GD-700
- Signed and notarized Gift Affidavit
- Property tax clearance certificate
- Gift tax form (if applicable)
- Identification documents for both parties
- Check for $150 to cover all transfer fees
For any questions or additional information, please contact me: Phone: (555) 567-8901 Email: giver@email.com
Thank you for your assistance with this property transfer.
Regards,
[Your Signature]
[Your Printed Name]
7. Letter Requesting Title Change After Paying Off Mortgage
Subject: Request for Title Change Following Mortgage Satisfaction – [Loan Number]
September 5, 2025
County Clerk’s Office 444 Main Street Chicago, IL 60601
Dear County Clerk,
I am writing to request an update to the property title for [Property Address] following the full payment and satisfaction of my mortgage loan [Loan Number] with [Lender Name].
The mortgage has been completely paid off as of [Payoff Date], and I now seek to have the lien removed from the property title to reflect clear ownership status.
Enclosed with this request are:
- Original mortgage satisfaction letter from [Lender Name]
- Recorded mortgage satisfaction document
- Current property title with lien notation
- Completed Release of Lien Application Form RL-400
- Copy of my identification
- Payment of $60 for processing
Please contact me with any questions: Phone: (555) 678-9012 Email: homeowner@email.com
Thank you for processing this title update. I look forward to receiving the updated title document.
Best regards,
[Your Signature]
[Your Printed Name]
8. Letter Requesting Title Transfer to Living Trust
Subject: Request for Property Title Transfer to Living Trust
November 12, 2025
Land Records Division 555 County Administration Building Seattle, WA 98101
Dear Records Administrator,
I hereby request the transfer of property title for [Property Address] from my individual name, [Your Name], to my living trust, “[Trust Name]”, dated [Trust Date].
This transfer is being made for estate planning purposes. I will remain the trustee of the trust with full control of the property during my lifetime.
I have included the following documentation:
- Current property deed
- Certification of Trust document (notarized)
- Completed Trust Transfer Deed form TT-800
- Trust Transfer Tax Exemption form (if applicable)
- Copy of my identification
- Check for $95 for recording and processing fees
My contact information: Phone: (555) 789-0123 Email: trustee@email.com
Thank you for your assistance with this important transfer. Please send confirmation when the process is complete.
Sincerely,
[Your Signature]
[Your Printed Name], Trustee [Trust Name]
9. Letter Requesting Title Change Due to Legal Name Change
Subject: Request for Title Update Following Legal Name Change
July 29, 2025
Property Records Office 666 Government Way Detroit, MI 48201
Dear Records Officer,
I am writing to request an update to the property title for [Property Address] due to my recent legal name change from [Previous Legal Name] to [New Legal Name].
This name change was legally granted on [Date of Name Change] by the [County/State] Court. The property title should be updated to reflect my current legal name while maintaining all other aspects of ownership.
Attached to support this request are:
- Current property title/deed
- Certified court order for name change
- Completed Name Change Title Update form NC-250
- Copy of updated driver’s license/ID
- Copy of updated Social Security card
- Check for $45 for the update fee
You can contact me at: Phone: (555) 890-1234 Email: newname@email.com
Thank you for processing this update. Please notify me once the changes have been completed.
With appreciation,
[Your Signature]
[Your New Legal Name]
10. Letter Requesting Title Change for Business Property After Company Name Change
Subject: Request for Title Update Following Business Name Change
February 8, 2025
Commercial Property Records 777 Business District Dallas, TX 75201
To Whom It May Concern,
On behalf of [New Company Name], formerly known as [Previous Company Name], I am requesting an update to the property title for our business location at [Property Address].
Our company officially changed its name on [Date of Name Change], as registered with the Secretary of State. We need the property title updated to reflect our current legal business name.
The following documents are enclosed:
- Current property deed in previous company name
- Certificate of Name Change from Secretary of State
- Updated Articles of Incorporation/Organization
- Company Resolution authorizing property title update
- Completed Business Title Update form BT-600
- Check for $175 for processing fees
Please direct any questions to: Phone: (555) 901-2345 Email: business@newcompanyemail.com
Thank you for your prompt attention to this matter. We look forward to receiving confirmation of the title update.
Respectfully,
[Your Signature]
[Your Name] [Your Title] [New Company Name]
11. Letter Requesting Title Change to Add Joint Tenant
Subject: Request to Add Joint Tenant to Property Title
May 14, 2025
County Recorder’s Office 888 Government Street San Francisco, CA 94101
Dear County Recorder,
I am writing to request the addition of [New Joint Tenant Name] as a joint tenant with rights of survivorship to the property title for [Property Address], currently held solely in my name, [Current Owner Name].
This addition will create joint ownership where both parties have equal rights to the property and establishes that, upon the death of either party, full ownership will automatically transfer to the surviving owner.
I have included the following required documents:
- Current property deed
- Completed Joint Tenancy Deed form JT-900
- Signed and notarized consent form
- Property tax clearance statement
- Identification for both parties
- Check for $110 for processing fees
For any questions regarding this request, please contact: Phone: (555) 012-3456 Email: owners@email.com
Thank you for your assistance with this title change.
Kind regards,
[Your Signature]
[Your Printed Name]
12. Letter Requesting Title Change Due to Court Order
Subject: Request for Title Change Based on Court Order – Case #[Case Number]
December 3, 2025
Land Records Division 999 Justice Boulevard Phoenix, AZ 85001
Dear Records Administrator,
I am submitting this formal request to change the property title for [Property Address] in accordance with the attached court order issued by [Court Name] on [Date of Order], Case #[Case Number].
The court has ordered that the property title be transferred from [Current Title Holder] to [New Title Holder] based on the ruling in the above-referenced case.
Enclosed with this request are:
- Certified copy of the court order
- Current property title/deed
- Completed Court-Ordered Title Transfer form CO-450
- Property legal description
- Copy of identification
- Check for $130 for processing fees
Please contact me with any questions: Phone: (555) 123-4567 Email: requester@email.com
Thank you for processing this court-ordered title change.
Respectfully,
[Your Signature]
[Your Printed Name] [Your Relationship to Case, if applicable]
13. Letter Requesting Title Change to Correct Property Description
Subject: Request for Correction of Property Description on Title
August 30, 2025
Property Records Department 111 County Plaza Denver, CO 80201
Dear Property Records Department,
I am writing to request a correction to the property description on the title for my property located at [Property Address], Title ID [Title Number].
Upon review with a licensed surveyor, we discovered that the property description contains an error in the boundary measurements. The current description states the eastern boundary as [Incorrect Measurement], but the correct measurement should be [Correct Measurement].
To support this correction request, I have attached:
- Current property title with incorrect description
- Survey report from [Surveyor Name and License Number]
- Corrected legal description certified by the surveyor
- Completed Property Description Correction form PDC-300
- Affidavit confirming the error
- Check for $85 for processing fees
My contact information: Phone: (555) 234-5678 Email: property@email.com
Thank you for your assistance in correcting this important detail on my property title.
Sincerely,
[Your Signature]
[Your Printed Name]
14. Letter Requesting Title Change After Buyout of Co-Owner
Subject: Request for Title Transfer Following Co-Owner Buyout
March 15, 2025
County Recorder’s Office 222 Government Center Nashville, TN 37201
To Whom It May Concern,
I am writing to request a title change for the property at [Property Address], currently jointly owned by myself, [Your Name], and [Co-Owner Name].
I have purchased [Co-Owner Name]’s interest in the property according to our buyout agreement dated [Agreement Date]. The title should now list me as the sole owner of the property.
Enclosed with this request are:
- Current property deed showing joint ownership
- Signed and notarized buyout agreement
- Quitclaim deed from co-owner relinquishing all rights
- Proof of payment for the buyout
- Completed Ownership Transfer form OT-550
- Copy of my identification
- Check for $125 for processing fees
Please contact me with any questions: Phone: (555) 345-6789 Email: newowner@email.com
Thank you for processing this ownership change.
Best regards,
[Your Signature]
[Your Printed Name]
15. Letter Requesting Title Change for Property Acquired Through Tax Sale
Subject: Request for Title Transfer – Tax Sale Property
October 20, 2025
Tax Assessor’s Office 333 Municipal Building Atlanta, GA 30301
Dear Tax Assessor,
I am writing to request the transfer of property title for [Property Address], which I purchased at the county tax sale held on [Sale Date], Sale #[Sale Number].
The redemption period of [Redemption Period Length] has now expired with no redemption by the previous owner. According to state law, I am now eligible to receive clear title to this property.
I have included the following documentation:
- Original tax sale certificate
- Proof that redemption period has expired
- Affidavit of non-redemption
- Tax sale deed application
- Evidence of all required notifications to interested parties
- Copy of my identification
- Check for $200 for processing and recording fees
My contact information: Phone: (555) 456-7890 Email: taxbuyer@email.com
Thank you for processing this title transfer request. Please notify me when the new deed has been recorded.
Respectfully,
[Your Signature]
[Your Printed Name]
Wrap-up: Sample Letters for Title Changes
Requesting changes to your property title does not have to be complicated. These 15 letter templates give you a strong starting point for many common situations. Simply adjust the details to match your specific circumstances.
The key is to clearly state what change you need, provide all the necessary supporting documents, and include your contact information. Following these steps will help ensure your title change request gets processed smoothly and accurately.
Keep these letter samples as a reference for any future title changes you might need. With the right approach, you can handle these requests with confidence and peace of mind.