Parents often need to write withdrawal letters to their daycare providers. Whether you’re moving to a new area, changing work schedules, or making other life changes, giving proper notice helps maintain good relationships and ensures smooth transitions for everyone involved.
These sample letters will guide you through writing your own withdrawal notice. Each example addresses different situations while maintaining professionalism and clarity. Read on to discover the right approach for your specific needs.
Sample Letters of Withdrawal from Daycare
Here are fifteen carefully crafted letters to help you communicate your daycare withdrawal effectively.
Letter 1: Moving to Another City
*Subject: Withdrawal Notice for Sarah Johnson
Dear Ms. Williams,
We regret to inform you that we need to withdraw our daughter, Sarah Johnson, from Happy Hearts Daycare Center effective July 31, 2025. Our family will be relocating to Boston due to a job transfer.
Sarah has thrived under your care since she started attending in September 2024. Your dedicated staff members have created such a nurturing environment for her growth and development. We especially appreciate how Ms. Thompson helped Sarah overcome her initial separation anxiety through gentle encouragement and engaging activities.
The structured learning programs and social interactions at Happy Hearts have contributed significantly to Sarah’s development. She particularly enjoyed the weekly music sessions and outdoor playtime. These experiences have helped build her confidence and social skills.
We would greatly appreciate any recommendations for daycare centers in the Boston area that offer similar quality care and educational programs. Additionally, please let us know what documentation we need to provide for a smooth transition.
Thank you for your understanding and the exceptional care you’ve provided. We will miss being part of the Happy Hearts family.
Best regards,
Michael and Jennifer Johnson
Phone: (555) 123-4567
Email: johnson.family@email.com*
Letter 2: Financial Circumstances
*Subject: Withdrawal Notice – Lucas Martinez
Dear Mr. Anderson,
Please accept this letter as formal notice of withdrawal for our son, Lucas Martinez, from Sunshine Daycare, effective March 15, 2025. Recent changes in our financial situation have led us to make alternative childcare arrangements.
Your center has provided outstanding care for Lucas over the past eighteen months. The daily updates and photos helped us stay connected with his activities and milestones. The staff’s dedication to maintaining strong communication with parents has made this experience particularly positive.
Lucas has made wonderful friends and learned valuable social skills during his time at Sunshine Daycare. The art projects he brought home each week brought joy to our entire family, and we’ve saved many of them as precious memories of his time here.
Please provide details about the final payment and any other closing procedures we need to complete. We also request a copy of Lucas’s attendance records and any progress reports for our personal files.
Thank you for creating such a warm and enriching environment for Lucas’s early development years.
Sincerely,
Maria and Carlos Martinez
Contact: (555) 987-6543*
Letter 3: Change in Work Schedule
*Subject: Withdrawal Notice for Emma Wilson
Dear Mrs. Garcia,
This letter serves as notice of withdrawal for Emma Wilson from Rainbow Kids Daycare Center, effective April 30, 2025. Changes in my work schedule now allow me to care for Emma during regular daycare hours.
Your center’s flexible drop-off times and understanding staff made managing full-time work alongside parenthood much easier. The monthly parent-teacher meetings provided valuable insights into Emma’s progress and helped address any concerns promptly.
The educational activities offered at Rainbow Kids have given Emma a strong foundation for future learning. She now recognizes all her colors, can count to twenty, and shows increasing interest in reading. These achievements reflect the quality of your early childhood education program.
Please let me know about any remaining administrative tasks or payments needed to complete the withdrawal process. Also, could you prepare a summary of Emma’s developmental progress during her time at the center?
Your dedication to providing quality childcare has made a lasting positive impact on our family.
Kind regards,
Susan Wilson
Phone: (555) 246-8135
Email: s.wilson@email.com*
Letter 4: Starting Preschool
*Subject: Withdrawal Notice – David Chen
Dear Dr. Roberts,
This letter serves as formal notification of our intent to withdraw David Chen from Little Learners Daycare as of August 31, 2025. David has been accepted into the preschool program at Riverside Elementary School for the upcoming academic year.
The preparation David received at Little Learners has been instrumental in his readiness for preschool. Your structured learning activities and social development programs have helped him develop essential skills. The reading readiness program particularly stands out, as David now shows great enthusiasm for books and storytelling.
Your staff’s commitment to following David’s food allergies protocol gave us peace of mind throughout his time here. Ms. Jackie’s attention to detail and care in monitoring his meals made such a difference in our daily lives. We also appreciate how you handled his occasional anxiety with patience and understanding.
Please provide information about closing out our account and returning any personal items still at the center. We would also value having copies of his progress reports for sharing with his new teachers.
With gratitude,
Lisa and Tom Chen
Contact: (555) 369-1470*
Letter 5: Family Member Providing Care
*Subject: Withdrawal Notice for Maya Patel
Dear Ms. Thompson,
This letter provides notice of withdrawal for Maya Patel from Bright Beginnings Daycare, effective May 31, 2025. My mother has retired and will be taking care of Maya going forward.
Maya’s experience at Bright Beginnings has been wonderful since she started here nine months ago. Your center’s multicultural approach to learning has helped her embrace her heritage while learning about other cultures. The celebration of various festivals and traditions made each day special for her.
The daily routine you established has helped Maya develop good habits that we will continue at home. From washing hands before meals to cleaning up after playtime, these small but significant lessons have made a big difference in her behavior.
Could you please outline the withdrawal procedure and provide any necessary forms? We would also like to maintain contact with some of Maya’s friends through the parent directory if possible.
Warmest regards,
Priya and Raj Patel
Phone: (555) 741-9630*
Letter 6: Child’s Medical Needs
*Subject: Withdrawal Notice – Noah Adams
Dear Director Reynolds,
Please accept this letter as notification of withdrawal for Noah Adams from Sunshine Steps Daycare, effective February 28, 2025. Recent changes in Noah’s medical needs require specialized care that necessitates this change.
Your staff’s dedication to Noah’s safety and comfort during the past year has been remarkable. The way Ms. Stevens handled his initial diagnosis showed true professionalism and compassion. The modifications you made to accommodate his temporary mobility issues went above standard expectations.
The positive atmosphere at Sunshine Steps helped Noah maintain his cheerful spirit despite his health challenges. His friends and teachers became a strong support system, making each day brighter through their kindness and inclusion.
Please prepare any necessary medical records and incident reports for our files. We would also appreciate recommendations for specialized care facilities that might suit Noah’s current needs.
Thank you for your understanding and support during this transition.
Best wishes,
Katherine and James Adams
Email: adams.family@email.com*
Letter 7: Home Schooling Decision
*Subject: Withdrawal Notice for Sophia Rodriguez
Dear Mrs. Mitchell,
This letter serves as formal notice of withdrawal for Sophia Rodriguez from Creative Kids Daycare, effective June 15, 2025. Our family has decided to begin homeschooling Sophia as part of our educational journey.
The educational foundation Sophia received at Creative Kids has prepared her well for this next step. Your project-based learning approach sparked her curiosity and showed us how capable she is of directing her own learning experiences. The science experiments and art projects particularly highlighted her natural inclination toward hands-on learning.
Ms. Turner’s weekly progress reports helped us understand Sophia’s learning style and interests. These insights will prove invaluable as we plan her home education curriculum. The social skills she developed here will continue to serve her well in our community-based learning activities.
Please provide documentation of her completed activities and any assessments from her time at Creative Kids. We would also appreciate any recommendations for educational resources that align with your teaching philosophy.
Gratefully yours,
Elena and Marco Rodriguez
Phone: (555) 852-9631*
Letter 8: Switching to Part-Time Care
*Subject: Withdrawal Notice – Oliver Wright
Dear Ms. Henderson,
This letter provides notice of full-time withdrawal for Oliver Wright from Tiny Tots Learning Center, effective March 31, 2025. We would like to discuss the possibility of transitioning to part-time care two days per week starting April 1, 2025.
Oliver has flourished in your full-time program over the past two years. The consistent schedule and engaging activities have helped him develop strong social and emotional skills. Your center’s approach to conflict resolution has been particularly helpful in teaching him how to express his feelings appropriately.
The outdoor learning programs and nature-based activities have fostered Oliver’s love for the environment. His knowledge of plants and insects has amazed our entire family, and we hope to continue building on this interest in our time together.
Please let us know what documentation you need for this transition and if part-time enrollment is possible. We would also like information about occasional drop-in care options if available.
Sincerely,
Hannah and Paul Wright
Contact: (555) 147-2580*
Letter 9: Return to Work-From-Home
*Subject: Withdrawal Notice for Isabella Kim
Dear Dr. Martinez,
This letter serves as formal notification of withdrawal for Isabella Kim from Playtime Paradise Daycare, effective April 30, 2025. Changes in my work arrangement now allow me to work from home, enabling direct care for Isabella.
Your center’s technological integration with daily updates and photo sharing helped ease my transition back to work after maternity leave. The peace of mind provided by being able to check on Isabella’s activities throughout the day was invaluable during our time with you.
The developmental milestones Isabella achieved under your care have been remarkable. From her first successful potty training days to learning simple songs in both English and Korean, your staff’s cultural sensitivity and educational expertise have supported her growth beautifully.
Please provide information about the withdrawal process and final payments. We would also appreciate any tips for maintaining the routine you’ve established as we transition to home care.
Best regards,
Sarah and Min Kim
Phone: (555) 963-7410*
Letter 10: Relocation Within City
*Subject: Withdrawal Notice – Ethan Thompson
Dear Mrs. Blackwell,
This letter serves as notice of withdrawal for Ethan Thompson from Sunshine Sprouts Daycare, effective May 31, 2025. Our family is moving to the north side of the city, making the commute to your center no longer practical.
The past eighteen months at Sunshine Sprouts have been transformative for Ethan. Your emphasis on physical activity and outdoor play aligned perfectly with his energy level and learning style. The way you incorporated movement into learning activities helped him develop both physically and mentally.
Ms. Parker’s weekly music sessions became the highlight of Ethan’s week. His increased confidence in singing and dancing reflects your staff’s encouragement of creative expression. These activities have helped him overcome his initial shyness around other children.
Please provide any necessary closing documents and recommendations for similar centers in the northern part of the city. We would also like to maintain contact with some of Ethan’s friends through the parent network.
Warmly,
Rebecca and Daniel Thompson
Email: thompson.family@email.com*
Letter 11: Stay-at-Home Parent Decision
*Subject: Withdrawal Notice for Ava Morrison
Dear Director Collins,
Please accept this letter as formal notice of withdrawal for Ava Morrison from Little Stars Daycare, effective July 31, 2025. Our family has made the decision for me to become a stay-at-home parent.
Your center’s structured environment has set an excellent example for creating engaging learning experiences at home. The daily schedules and activity plans you shared have given us a strong framework for continuing Ava’s development. The monthly themes and corresponding activities brought such joy and learning opportunities to her days.
The social skills Ava developed at Little Stars have been remarkable. From sharing toys to expressing her needs clearly, these fundamental life skills will serve her well moving forward. Your guidance in handling challenging behaviors has given us valuable tools for supporting her emotional growth.
Please provide any final documentation and suggestions for maintaining the positive habits she has developed. We would also appreciate information about any parent-child programs you offer for maintaining social connections.
Kind regards,
Victoria and Jason Morrison
Phone: (555) 852-1470*
Letter 12: Change in Family Circumstances
*Subject: Withdrawal Notice – William Taylor
Dear Ms. Rodriguez,
This letter serves as notification of withdrawal for William Taylor from Rainbow Bridge Daycare, effective June 30, 2025. Recent changes in our family situation require adjustments to our childcare arrangements.
William’s time at Rainbow Bridge has been filled with growth and discovery. Your patient approach to his speech delay and partnership with our speech therapist made a significant difference in his progress. The inclusive environment you maintain helped him feel confident despite his challenges.
The friendship between William and his classmates has been beautiful to watch develop. Your emphasis on peer support and understanding created an atmosphere where he felt safe to practice his emerging communication skills. The visual aids and sign language integration benefited all the children while specifically supporting his needs.
Please prepare his progress reports and therapy coordination documentation. We would also value any recommendations for resources to continue supporting his development at home.
Sincerely,
Amanda Taylor
Contact: (555) 741-9630*
Letter 13: Grandparent Care Arrangement
*Subject: Withdrawal Notice for Liam O’Connor
Dear Dr. Lewis,
This letter provides formal notice of withdrawal for Liam O’Connor from Bright Future Daycare, effective August 15, 2025. My parents will be moving nearby and will take over Liam’s daily care.
The foundation you’ve provided during Liam’s time at Bright Future will help make this transition smoother. Your documentation of his daily routines and preferences will be invaluable in maintaining consistency in his new care arrangement. The regular updates through your parent portal have kept our entire family connected to his development.
Ms. Wilson’s gentle approach to Liam’s separation anxiety helped him build trust and independence. The strategies she shared for helping him adjust to changes will be especially useful during this transition period. Her insights into his personality and learning style have helped us better understand and support his needs.
Please provide copies of his current routine charts and any recommended resources for maintaining educational activities at home. We would also appreciate guidelines for introducing this change to him gradually.
With appreciation,
Claire and Sean O’Connor
Phone: (555) 963-2580*
Letter 14: Alternative Education Program
*Subject: Withdrawal Notice – Mia Foster
Dear Mrs. Washington,
This letter serves as formal notice of withdrawal for Mia Foster from Growing Minds Daycare, effective April 30, 2025. Mia has been accepted into an alternative education program that better suits her advanced learning needs.
Your center’s willingness to provide additional challenges for Mia demonstrated your commitment to individual student growth. The way you adapted activities to match her pace while maintaining age-appropriate social interactions showed great skill and understanding. These experiences helped us recognize her unique learning style and needs.
The documentation you provided of Mia’s accelerated development in certain areas helped support our application to the new program. Your professional observations and assessments have been invaluable in planning her educational path forward.
Please prepare her complete developmental records and assessment history. We would also appreciate any recommendations for supporting her transition to a more structured learning environment.
Best regards,
Rachel and Thomas Foster
Email: foster.family@email.com*
Letter 15: Family Business Needs
*Subject: Withdrawal Notice for Alexander Mills
Dear Director Peterson,
This letter serves as notice of withdrawal for Alexander Mills from Stepping Stones Daycare, effective May 31, 2025. Changes in our family business require a different childcare arrangement to accommodate variable schedules.
Alexander’s experience at Stepping Stones has been fundamental to his early development. Your balanced approach to learning through play while maintaining clear boundaries helped him develop self-regulation skills. The consistent routine you provided gave him security while building flexibility in his thinking.
The cultural diversity in your program exposed Alexander to different languages and customs, sparking his curiosity about the world around him. Ms. Brown’s integration of various cultural celebrations into the curriculum broadened his understanding and respect for differences.
Please outline the withdrawal procedure and provide copies of his progress reports. We would also appreciate recommendations for flexible childcare options that might suit our new situation.
Gratefully,
Diana and Robert Mills
Contact: (555) 147-8520*
Wrapping Up
Writing a clear, professional withdrawal letter helps maintain positive relationships with your childcare provider. Take time to express gratitude for their service while clearly stating your withdrawal date and reasons. This approach ensures a smooth transition for both your child and the daycare center.