Getting a job offer letter right can make all the difference in how a new employee feels about joining your company. A well-crafted offer letter sets the tone for the working relationship and clearly outlines what both parties can expect. This becomes even more important when dealing with non-exempt employees who have specific legal protections regarding working hours and overtime pay.
Many hiring managers struggle with creating offer letters that are both legally sound and welcoming. The samples in this article will help you craft the perfect offer letter for your non-exempt employees while avoiding common pitfalls that could cause confusion or legal issues down the road.
Sample Offer Letters for Non-exempt Employee
Here are fifteen professionally written offer letter samples you can adapt for your non-exempt employee hiring needs.
1. Basic Retail Position Offer
Subject: Offer of Employment – Sales Associate Position
January 15, 2025
Jane Smith
123 Main Street
Anytown, TX 12345
Dear Ms. Smith,
ABC Retail is happy to offer you the position of Sales Associate. This letter confirms the details of our offer discussed during your interview process.
This is a non-exempt position, which means you will receive overtime pay at a rate of 1.5 times your regular hourly rate for all hours worked beyond 40 hours in a workweek. Your starting wage will be $18.50 per hour, paid on a bi-weekly basis.
Your regular schedule will be Monday through Friday from 9:00 AM to 5:30 PM with a 30-minute unpaid lunch break daily. Occasional weekend work may be required based on business needs, with advance notice provided.
Benefits include health insurance (available after 90 days of employment), 401(k) eligibility after six months, paid time off accruing at a rate of one hour per 30 hours worked, and employee discounts of 30% on store merchandise.
Please review our employee handbook for additional company policies. Your employment with ABC Retail is at-will, meaning either party may terminate the relationship at any time, with or without cause.
To accept this offer, please sign below and return by January 25, 2025. We look forward to having you join our team on February 1, 2025.
Warmly,
Michael Johnson Hiring Manager, ABC Retail 555-123-4567 mjohnson@abcretail.com
Acceptance:
Signature: _____________________________
Date: _____________
2. Food Service Position with Shift Differentials
Subject: Employment Offer – Line Cook Position
February 10, 2025
Robert Garcia
456 Oak Lane
Riverside, CA 92501
Dear Mr. Garcia,
We at Fresh Bites Restaurant are pleased to offer you the position of Line Cook. After our discussions and your impressive cooking demonstration, we believe you will be a valuable addition to our kitchen team.
As a non-exempt employee, your starting wage will be $22.00 per hour with overtime paid at 1.5 times your hourly rate for hours exceeding 40 in a workweek. Additionally, you will receive a $1.50 per hour shift differential for any hours worked between 10:00 PM and 6:00 AM.
Your work schedule will typically include evening shifts (4:00 PM to 12:00 AM) Wednesday through Sunday, with Mondays and Tuesdays off. This schedule may change based on seasonal demands, with advance notice whenever possible.
Benefits include meal allowance during shifts, health insurance eligibility after 60 days, paid sick leave per state law, and participation in our employee referral bonus program.
Your first day will include a full orientation and safety training. You’ll need to bring identification documents for I-9 verification and bank details for direct deposit setup.
Please indicate your acceptance by signing below and returning this letter by February 20, 2025. Your start date would be March 1, 2025.
Looking forward to creating amazing culinary experiences together,
Elena Rodriguez Head Chef, Fresh Bites Restaurant 555-987-6543 chef@freshbites.com
I accept this offer of employment:
Signature: _____________________________
Date: _____________
3. Warehouse Worker with Attendance Bonus
Subject: Job Offer – Warehouse Associate
March 5, 2025
David Williams
789 Pine Street, Apt 4B
Lakeside, MI 48934
Dear Mr. Williams,
Following our recent interviews, Global Distribution Inc. would like to offer you the position of Warehouse Associate at our Lakeside facility.
This non-exempt position comes with a starting pay rate of $19.75 per hour. Overtime will be paid at 1.5 times your regular hourly rate for all hours worked over 40 in a workweek. We also offer a monthly attendance bonus of $200 for perfect attendance.
Your schedule will be Monday through Friday, 7:00 AM to 3:30 PM, with two 15-minute paid breaks and one 30-minute unpaid lunch break. Occasionally, overtime opportunities will be available based on shipping volume and deadlines.
You will receive a comprehensive benefits package including health, dental, and vision insurance (effective first day of the month following 30 days of employment), a 401(k) plan with 3% company match after 90 days, and safety equipment including steel-toed boots allowance of $150 annually.
Your first two weeks will include safety training and job shadowing with experienced team members. Successful completion of a drug test and background check are conditions of employment.
If you choose to accept this offer, please sign and return this letter by March 15, 2025. Your anticipated start date would be April 1, 2025.
We believe your skills and experience make you an excellent fit for our team,
Thomas Clark Warehouse Manager Global Distribution Inc. 555-333-2222 tclark@globaldist.com
I accept this offer:
Signature: _____________________________ Date: _____________
4. Customer Service Representative with Performance Incentives
Subject: Employment Offer – Customer Service Representative
April 12, 2025
Sarah Johnson
321 Maple Drive
Centertown, NY 10001
Dear Ms. Johnson,
Happy Customers Support Center is delighted to extend you an offer for the position of Customer Service Representative. Your communication skills and problem-solving abilities shown during your interview impressed our entire team.
This non-exempt role offers a base hourly wage of $20.00, with overtime compensation of 1.5 times your regular rate for hours worked beyond 40 per week. You will also have the opportunity to earn monthly performance bonuses of up to $500 based on customer satisfaction scores and call resolution metrics.
Your work hours will be Tuesday through Saturday from 10:00 AM to 6:30 PM with a 30-minute unpaid lunch break and two 15-minute paid breaks. Flexible scheduling options may become available after your 90-day probationary period.
The benefits package includes health insurance coverage starting after 60 days of employment, tuition reimbursement up to $2,500 annually for relevant coursework, 10 paid personal days per year accrued monthly, and a casual dress code.
Training will begin on May 1, 2025, lasting for two weeks before you transition to taking calls independently. All necessary equipment, including a headset and computer, will be provided.
To accept this offer, please sign below and return by April 22, 2025.
We are excited about the positive energy you will bring to our team,
Amanda Torres Hiring Director Happy Customers Support Center 555-444-9876 atorres@happycustomers.com
I accept the terms of this offer:
Signature: _____________________________ Date: _____________
5. Manufacturing Production Line Worker
Subject: Job Offer – Production Line Operator
May 3, 2025
James Wilson 567 Industrial Parkway Factoryville, OH 45678
Dear Mr. Wilson,
Quality Manufacturing Solutions is pleased to offer you the position of Production Line Operator at our Factoryville facility. Your mechanical aptitude and attention to detail make you an excellent addition to our production team.
As a non-exempt employee, you will earn $21.25 per hour with overtime pay at 1.5 times your regular rate for hours worked over 40 in a workweek. During the training period of 30 days, your rate will be $19.75 per hour.
You will work on our second shift, Monday through Thursday, 2:00 PM to 12:30 AM, which includes two 15-minute paid breaks and one 30-minute unpaid meal break. This compressed schedule allows for three-day weekends.
Benefits include comprehensive health coverage beginning on the first day of the month following 60 days of employment, company-provided safety equipment, shift meal allowance of $10 per day, and participation in our profit-sharing plan after one year of service.
All employees must comply with our safety protocols and wear required protective equipment. Regular safety training will be part of your ongoing development.
If you accept this offer, please sign below and return by May 13, 2025. Your start date will be June 1, 2025, beginning with our new hire orientation program.
We look forward to your contributions to our manufacturing excellence,
George Martinez Production Manager Quality Manufacturing Solutions 555-222-3333 gmartinez@qualitymfg.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
6. Healthcare Support Staff
Subject: Employment Offer – Patient Care Assistant
June 15, 2025
Lisa Chen 890 Hospital View Road Wellness City, FL 33101
Dear Ms. Chen,
Caring Hearts Medical Center would like to offer you the position of Patient Care Assistant in our Orthopedic Department. Your compassionate nature and prior healthcare experience will be assets to our patient care team.
This non-exempt position offers a starting wage of $23.50 per hour. As required by law, you will receive overtime pay at 1.5 times your regular rate for all hours worked beyond 40 in a workweek. Night shift differential of $2.00 per hour applies for hours worked between 11:00 PM and 7:00 AM.
Your rotation will be three 12-hour shifts per week (7:00 AM to 7:30 PM, with a 30-minute unpaid meal break) on a two weeks on, one weekend off schedule. Additional shifts may be available but are not mandatory.
Our benefits package includes medical, dental, and vision insurance effective after 30 days, free parking, scrub allowance of $200 annually, tuition assistance for continuing education in healthcare fields, and an employee wellness program with gym access.
Prior to your start date, you must complete a background check, drug screening, and provide documentation of required immunizations per healthcare regulations. Your orientation will begin on July 8, 2025, lasting five days.
Please indicate your acceptance by signing and returning this letter by June 25, 2025.
We look forward to welcoming you to our healthcare family,
Dr. Jasmine Patel Nursing Director Caring Hearts Medical Center 555-777-8888 jpatel@caringhearts.org
I accept this offer of employment:
Signature: _____________________________ Date: _____________
7. Hospitality Front Desk Position
Subject: Job Offer – Front Desk Associate
July 10, 2025
Miguel Sanchez 432 Sunset Boulevard Coast City, CA 90210
Dear Mr. Sanchez,
Ocean View Resort is excited to offer you the position of Front Desk Associate. Your customer service background and friendly demeanor will help create wonderful first impressions for our guests.
This is a non-exempt position with a starting hourly rate of $19.00. Overtime pay at 1.5 times your regular rate applies for hours worked beyond 40 in a workweek. You will also have the opportunity to earn guest satisfaction bonuses of up to $200 monthly.
Your schedule will rotate between morning (7:00 AM to 3:30 PM), afternoon (3:00 PM to 11:30 PM), and overnight (11:00 PM to 7:30 AM) shifts, with 30-minute unpaid meal breaks. You will typically work five days with two consecutive days off, though weekend and holiday work is required in the hospitality industry.
Benefits include complimentary meals during shifts, discounted stays at partner hotels, health insurance after 60 days, four paid personal days after six months, and resort amenity access during off-hours.
Professional appearance is essential, and you will receive two uniform sets. Please review our grooming standards in the employee handbook prior to your first day.
To accept this offer, please sign below and return by July 20, 2025. Your start date will be August 5, 2025.
We are thrilled to have you join our guest services team,
Sophia Lee Guest Services Manager Ocean View Resort 555-888-9999 slee@oceanviewresort.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
8. Administrative Assistant with Flexible Hours
Subject: Offer of Employment – Administrative Assistant
August 5, 2025
Emily Thompson 765 Office Park Lane Metroville, WA 98765
Dear Ms. Thompson,
We at Financial Planning Partners are pleased to offer you the position of Administrative Assistant. Your organizational skills and professional phone manner will be valuable assets to our office.
As a non-exempt employee, you will receive an hourly wage of $22.75 with overtime paid at 1.5 times your regular rate for hours worked over 40 in a workweek. We track time via our digital timecard system, which you will be trained to use on your first day.
We offer a flexible schedule within our operating hours of 8:00 AM to 6:00 PM, Monday through Friday. Your core hours will be 9:30 AM to 3:30 PM daily, with the remaining hours flexible based on mutual agreement. A typical day includes a one-hour unpaid lunch break.
Your benefits package includes health and dental coverage (starting first of the month after 30 days), monthly transit pass reimbursement up to $100, professional development allowance of $1,000 annually, and participation in our retirement plan with 4% matching after three months.
The position requires confidentiality regarding client information and adherence to financial industry regulations, which will be covered during your training period.
Please sign below to indicate your acceptance and return by August 15, 2025. We look forward to your start date of September 2, 2025.
Welcome to our financial planning family,
William Peterson Office Manager Financial Planning Partners 555-111-2222 wpeterson@finplanpartners.com
I accept this offer:
Signature: _____________________________ Date: _____________
9. Retail Position with Commission Structure
Subject: Employment Offer – Sales Consultant
September 10, 2025
Anthony Brooks 543 Fashion Avenue Style City, NY 11222
Dear Mr. Brooks,
Luxury Apparel Collective is excited to offer you the position of Sales Consultant at our Style City flagship location. Your fashion knowledge and sales experience will be tremendous assets to our team.
This non-exempt position includes a base hourly rate of $17.00 plus commission. Overtime at 1.5 times your regular rate applies for hours worked beyond 40 in a workweek. The commission structure provides 5% on personal sales up to $10,000 monthly and 7% on sales above that threshold.
Your schedule will include approximately 32-38 hours weekly, primarily during peak shopping times including evenings and weekends. Shifts vary in length from 6-9 hours with appropriate meal and rest breaks as required by state law.
Benefits include a generous employee discount of 50% on regular-priced merchandise, seasonal wardrobe allowance of $500, health insurance eligibility after 90 days, and paid sick leave accrual per state regulations.
The position requires adherence to our visual merchandising standards and participation in regular product knowledge sessions. Your first week will include comprehensive training on our point-of-sale system and brand standards.
To accept this offer, please sign below and return by September 20, 2025. Your anticipated start date is October 5, 2025.
We look forward to having you help our customers look and feel their best,
Victoria James Store Director Luxury Apparel Collective 555-666-7777 vjames@luxuryapparelco.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
10. Construction Laborer with Safety Bonus
Subject: Job Offer – Construction Laborer
October 3, 2025
Carlos Mendez 876 Builder’s Road Construction Junction, TX 75001
Dear Mr. Mendez,
Based on your experience and our recent interview, Reliable Construction Company would like to offer you the position of Construction Laborer for our commercial building projects.
As a non-exempt employee, your hourly rate will be $24.50, with overtime paid at 1.5 times your regular rate for hours worked over 40 in a workweek. We also offer a quarterly safety bonus of $500 for teams with zero safety incidents.
Work hours are typically Monday through Friday, 6:30 AM to 3:00 PM, with a 30-minute unpaid lunch break. Weekend work may be required to meet project deadlines and will be compensated at 1.5 times your regular rate regardless of weekly hours.
Benefits include workers’ compensation insurance, health insurance after 60 days, contribution to the construction union pension fund, tool allowance of $300 annually, and work boots reimbursement up to $150 yearly.
Daily transportation to job sites from our main office is provided via company vehicles. You must arrive at the office by 6:00 AM for daily assignments and safety briefings.
This offer is contingent upon passing a pre-employment physical examination and drug screening. Please sign below to accept and return by October 13, 2025. Your start date will be November 1, 2025.
We look forward to building great things together,
Frank Builder Project Manager Reliable Construction Company 555-444-3333 fbuilder@reliableconstruction.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
11. Entry-Level Position with Training Period
Subject: Employment Offer – Junior Data Entry Specialist
November 7, 2025
Taylor Washington 234 Tech Lane, Unit 5 Digital Heights, NJ 07001
Dear Mx. Washington,
Data Solutions Inc. is pleased to offer you the position of Junior Data Entry Specialist. We were impressed by your attention to detail and typing skills during the assessment portion of your interview.
This non-exempt position starts with a training wage of $17.25 per hour for the first 90 days, after which your regular wage will increase to $19.00 per hour upon successful completion of the training program. Overtime is paid at 1.5 times your regular rate for hours worked beyond 40 in a workweek.
Your schedule will be Monday through Friday, 9:00 AM to 5:30 PM, with a 30-minute unpaid lunch break and two 15-minute paid breaks. We offer a quiet, ergonomic workspace with adjustable desks and monitors.
Benefits include vision and dental insurance (available immediately), health insurance (after 90 days), free parking, monthly productivity bonuses based on accuracy rates, and opportunities for advancement into data analysis roles after one year.
During your training period, you will work closely with a mentor who will provide regular feedback on your progress. Performance reviews occur quarterly during your first year.
To accept this offer, please sign below and return by November 17, 2025. Your start date will be December 1, 2025.
We are excited to help you begin your career in data management,
Patricia Digits Operations Manager Data Solutions Inc. 555-123-7890 pdigits@datasolutions.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
12. Seasonal Position with Retention Bonus
Subject: Seasonal Employment Offer – Holiday Sales Associate
November 15, 2025
Jordan Bailey 987 Holiday Lane Festive Town, CO 80302
Dear Jordan,
Winter Wonderland Gifts is happy to offer you a seasonal position as Holiday Sales Associate for the upcoming holiday shopping season. Your enthusiastic attitude and previous retail experience make you an ideal addition to our seasonal team.
This non-exempt position pays $19.50 per hour, with overtime at 1.5 times your regular rate for hours worked beyond 40 in a workweek. Additionally, we offer a $750 retention bonus for associates who complete the entire season through January 15, 2026.
The seasonal period runs from November 25, 2025, through January 15, 2026. Weekly schedules will vary based on store traffic projections but will be provided at least one week in advance. Shifts will range from 4-8 hours, including evenings and weekends, with appropriate breaks.
Benefits for seasonal employees include an immediate 40% discount on store merchandise, flexible scheduling options around school commitments, free parking at the shopping center, and priority consideration for permanent positions after the holiday season.
Training will take place on November 23-24, 2025, and you must be available for both Black Friday (November 28) and the weekend before Christmas (December 20-21).
To accept this offer, please sign below and return by November 20, 2025.
We look forward to a successful and joyful holiday season together,
Holly Winters Seasonal Hiring Manager Winter Wonderland Gifts 555-369-8521 hwinters@winterwonderlandgifts.com
I accept this seasonal employment offer:
Signature: _____________________________ Date: _____________
13. Hotel Housekeeping Position with Per-Room Incentives
Subject: Job Offer – Housekeeping Attendant
January 5, 2025
Maria Lopez 678 Clean Street Hospitality Heights, FL 33345
Dear Ms. Lopez,
Comfort Stay Hotels is pleased to offer you the position of Housekeeping Attendant at our downtown location. Your attention to detail and previous cleaning experience will help maintain our high standards of cleanliness and guest satisfaction.
This non-exempt position includes a base wage of $16.75 per hour plus a $3.00 per-room incentive for each room cleaned beyond the standard eight rooms per shift. Overtime is paid at 1.5 times your regular rate for all hours worked over 40 in a workweek.
Your schedule will typically be five days per week, 8:00 AM to 4:30 PM, with rotating weekends and a 30-minute unpaid lunch break. During peak seasons, additional hours may be available but are not mandatory.
Benefits include complimentary hotel stays at our properties (subject to availability), health insurance after 90 days, paid sick leave per state law, transportation assistance program, and free uniforms with laundry service.
This position is physically demanding and requires the ability to push housekeeping carts, bend, and lift up to 25 pounds repeatedly. All cleaning supplies and equipment are provided, along with comprehensive training on proper usage.
Please sign below to accept this offer and return by January 15, 2025. Your start date will be February 1, 2025, beginning with three days of orientation and training.
We look forward to welcoming you to our housekeeping team,
Carmen Jimenez Executive Housekeeper Comfort Stay Hotels 555-987-6543 cjimenez@comfortstay.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
14. Security Guard with Certification Reimbursement
Subject: Employment Offer – Security Officer
February 18, 2025
Darnell Washington 345 Secure Avenue Guardtown, IL 60007
Dear Mr. Washington,
Based on your security background and professional demeanor during our interview process, Safe & Sound Security Services would like to offer you the position of Security Officer for our corporate client locations.
This non-exempt position comes with an hourly rate of $21.25, with overtime paid at 1.5 times your regular rate for hours worked beyond 40 in a workweek. Weekend shifts include a $1.25 per hour differential.
Your primary assignment will be at Metro Corporate Tower, working a rotating schedule of four 10-hour shifts per week (5:30 AM to 4:00 PM or 3:30 PM to 2:00 AM), with 30-minute unpaid meal breaks. Post assignments may change based on client needs with reasonable notice.
Benefits include reimbursement for security certifications and continuing education up to $500 annually, uniform allowance, health insurance after 60 days, liability insurance coverage while on duty, and free access to our mobile safety app with GPS features.
This offer is contingent upon successful completion of a background check, drug test, and verification of your security guard license. We will reimburse the cost of license renewal when applicable.
Please indicate your acceptance by signing below and returning by February 28, 2025. Your projected start date is March 15, 2025, beginning with our three-day security protocol training program.
We value the important role security professionals play in protecting people and property,
Marcus Shield Operations Director Safe & Sound Security Services 555-789-4561 mshield@safesoundsecurity.com
I accept this employment offer:
Signature: _____________________________ Date: _____________
15. Remote Call Center Representative
Subject: Job Offer – Remote Customer Support Specialist
March 20, 2025
Aisha Johnson 789 Home Office Way Remote City, OR 97401
Dear Ms. Johnson,
Virtual Support Solutions is pleased to offer you the position of Remote Customer Support Specialist. Your technical knowledge and excellent communication skills make you an ideal candidate for handling our clients’ support needs from a home-based setting.
This non-exempt position offers an hourly rate of $20.50, with overtime paid at 1.5 times your regular rate for hours worked beyond 40 in a workweek. You will also be eligible for quality bonuses of up to $300 monthly based on call resolution metrics and customer feedback.
While working remotely, you will be expected to maintain availability during your assigned shift of 11:00 AM to 7:30 PM Eastern Time, Monday through Friday, with a 30-minute unpaid break. Active time tracking will be done through our secure virtual timekeeping system.
We provide all necessary equipment including a laptop computer, headset, and software licenses. You must have a reliable high-speed internet connection and a quiet workspace free from background noise during shifts.
Benefits include monthly internet stipend of $75, health insurance eligibility after 60 days, virtual wellness program, paid time off accrual of 1 hour per 30 hours worked, and quarterly virtual team building events.
Your first two weeks will include virtual training sessions on our systems and client products. Regular performance feedback will be provided through video conferences with your team leader.
To accept this position, please sign below and return by March 30, 2025. Your start date for virtual onboarding will be April 15, 2025.
We look forward to having you join our virtual support team,
Rajiv Patel Remote Team Manager Virtual Support Solutions 555-951-7532 rpatel@virtualsupport.com
I accept this remote employment offer:
Signature: _____________________________ Date: _____________
Wrapping Up: Sample Offer Letters
Creating effective offer letters for non-exempt employees requires attention to legal details while maintaining a welcoming tone. The sample letters provided above cover various industries and scenarios to help you craft the perfect offer for your situation.
Each letter clearly states the non-exempt status, hourly rate, overtime provisions, and work schedule—all critical elements for compliance with wage and hour laws. By customizing these templates to fit your specific needs, you can ensure your offer letters are both legally sound and engaging for your prospective employees.
Remember that a thoughtfully written offer letter sets the stage for a positive employment relationship from day one. Take the time to personalize these samples with your company details and the specific information relevant to each position to make new team members feel valued right from the start.