Moving to a new location for work can feel scary. You want to make sure the company helps you with the costs and stress of relocating. A good offer letter with a clear relocation clause gives job candidates peace of mind and shows them your company cares about their transition.
What makes a great relocation clause? How do you tailor it to different positions and company sizes? The answers lie in the examples below, carefully crafted to help you create the perfect offer letter for your next star employee.
Sample Offer Letters with Relocation Clause
These letters show different approaches to relocation support across various industries and positions.
1. Entry-Level Software Developer Relocation Offer
Subject: Job Offer – Software Developer Position at TechFlow Inc.
TechFlow Inc. 123 Tech Avenue San Francisco, CA 94105
May 10, 2025
Jamie Martinez 456 College Drive Austin, TX 78712
Dear Jamie,
We are happy to offer you the position of Software Developer at TechFlow Inc. After our conversations and seeing your skills during the interview process, we believe you will be a valuable addition to our team.
Position Details:
- Job Title: Software Developer
- Department: Product Development
- Reporting Manager: Sarah Chen, Development Team Lead
- Start Date: June 15, 2025
- Status: Full-time
- Schedule: Monday-Friday, 9:00 AM – 5:00 PM
- Location: San Francisco HQ
Compensation:
- Annual Salary: $85,000
- Performance Review: Annual (first review after 12 months)
- Bonus Eligibility: Up to 10% of base salary based on company and personal performance
Benefits:
- Health, dental, and vision insurance (effective first day of employment)
- 401(k) plan with 4% company match
- 15 days of paid time off per year, accrued monthly
- 10 paid holidays per year
- Professional development budget of $2,000 per year
Relocation Assistance: TechFlow will provide up to $5,000 to help with your move from Austin to San Francisco. This includes:
- Moving company costs for packing and transporting your belongings
- Travel costs for you to San Francisco
- Temporary housing for up to 30 days
- Assistance finding permanent housing through our partner real estate agency
You will need to submit receipts for all expenses. Any amount over $5,000 will be your responsibility. If you leave the company within one year, you will need to pay back this relocation assistance on a prorated basis.
To accept this offer, please sign and return this letter by May 20, 2025. We are excited about having you join our team and look forward to working with you.
If you have any questions, please contact our HR team at hr@techflow.com or call 415-555-1234.
Sincerely,
Michael Johnson Head of Talent Acquisition TechFlow Inc. 415-555-1235 michael.johnson@techflow.com
Acceptance:
I accept the terms and conditions of this offer.
Jamie Martinez
Date
2. Mid-Career Marketing Manager with Family Relocation Support
Subject: Job Offer – Marketing Manager Position at BrandBoost Marketing
BrandBoost Marketing 789 Marketing Plaza Chicago, IL 60611
April 15, 2025
Alex Thompson 567 Suburban Lane Charlotte, NC 28205
Dear Alex,
We are thrilled to extend you an offer for the Marketing Manager position at BrandBoost Marketing. Your experience in digital marketing campaigns and team leadership aligns perfectly with what we need as we grow our business.
Position Details:
- Job Title: Marketing Manager
- Department: Marketing
- Reporting To: Dana Williams, VP of Marketing
- Start Date: June 1, 2025
- Status: Full-time
- Schedule: Flexible hours with core time 10:00 AM – 3:00 PM
- Location: Chicago Office
Compensation:
- Annual Salary: $110,000
- Quarterly performance bonuses up to $5,000 per quarter
- Salary review after six months
Benefits:
- Comprehensive health insurance for you and your family
- 401(k) with 5% match
- 20 days of paid time off annually
- 12 paid holidays
- Flexible work-from-home policy (2 days per week)
- Professional development fund of $3,500 annually
Relocation Package: Understanding that moving your family requires additional support, we offer:
- $15,000 relocation allowance to cover moving expenses
- 60 days of temporary housing in a furnished two-bedroom apartment near the office
- Two house-hunting trips for you and your spouse (airfare, hotel, and meals covered)
- School search assistance for your children
- Spousal career support through our partner employment agency
- Moving company services (packing, transportation, unpacking)
- Storage of household goods for up to 60 days if needed
The relocation package has a two-year service agreement. Should you leave before completing two years, you would need to repay a portion of the relocation costs based on time served.
We also provide six months of monthly check-ins with our relocation team to help your family settle into Chicago.
Please sign and return this offer by April 30, 2025. We are eager to welcome you to the BrandBoost family.
For any questions, please contact our HR Director, Pat Lee, at 312-555-6789 or plee@brandboost.com.
Warmly,
Jordan Roberts Chief People Officer BrandBoost Marketing 312-555-6790 jroberts@brandboost.com
Offer Acceptance:
I, Alex Thompson, accept this offer of employment and all terms stated.
Signature
Date
3. Executive-Level Relocation with White-Glove Service
Subject: Executive Vice President Offer – Global Operations at InnovateGlobal
InnovateGlobal Inc. 1000 Corporate Parkway New York, NY 10022
March 20, 2025
Taylor Washington 888 Oceanside Drive San Diego, CA 92130
Dear Taylor,
On behalf of InnovateGlobal, we are pleased to offer you the position of Executive Vice President of Global Operations. Your leadership and strategic vision will be instrumental as we expand our international presence.
Position Details:
- Title: Executive Vice President, Global Operations
- Department: Executive Leadership
- Reporting To: CEO
- Start Date: May 15, 2025
- Location: New York Headquarters
- Status: Full-time Executive
Compensation Package:
- Base Salary: $325,000 annually
- Sign-on Bonus: $50,000 (payable first pay period)
- Annual Performance Bonus: Up to 75% of base salary
- Long-term Incentive Plan: Stock options valued at $500,000, vesting over four years
- Annual Executive Compensation Review
Benefits:
- Executive Health Plan (platinum level)
- Retirement plan with 8% company contribution
- 25 days of paid time off
- Executive Life Insurance ($2M policy)
- Executive disability coverage
- Car allowance: $1,000 monthly
- Private executive health screening annually
- Executive coaching and leadership development
- First-class travel for business purposes
Comprehensive Relocation Package: As an executive-level transfer, your relocation includes:
- Full-service white-glove moving experience managed by our premium relocation partner
- Home sale assistance with guaranteed buy-out option for your San Diego residence
- Home purchase assistance in New York, including closing costs coverage up to $25,000
- Bridge loan program to facilitate home purchase before sale completion
- 90 days of executive-level temporary housing in Manhattan
- Four pre-move visits for you and your spouse to secure housing and get familiar with New York
- Private school placement assistance for your children
- Cultural adaptation support and New York orientation program
- Spousal career transition services with executive search firm partnership
- Personal assistant for 30 days to help with settling in
- Transportation of up to two vehicles
- Storage of household goods for up to six months if needed
- Specialized pet relocation services
- Tax gross-up to offset relocation-related tax liabilities
The total relocation package value may exceed $100,000 depending on specific needs. The relocation package has a service commitment of three years, with prorated repayment if you leave before this period.
Please confirm your acceptance by signing below and returning by March 31, 2025. We look forward to your leadership at InnovateGlobal.
For any questions, please contact our Chief Human Resources Officer, Morgan Richards, at 212-555-8900 or mrichards@innovateglobal.com.
Sincerely,
Chris Anderson Chief Executive Officer InnovateGlobal Inc. 212-555-8901 canderson@innovateglobal.com
Acceptance of Offer:
I, Taylor Washington, hereby accept this employment offer and all terms contained within.
Signature
Date
4. Healthcare Professional with Licensing Support
Subject: Registered Nurse Position Offer – MedCare Regional Hospital
MedCare Regional Hospital 456 Healthcare Drive Boston, MA 02115
April 5, 2025
Robin Garcia 789 Palm Street Miami, FL 33136
Dear Robin,
We are pleased to offer you the position of Registered Nurse in our Intensive Care Unit at MedCare Regional Hospital. Your clinical expertise and patient-centered approach will be valuable assets to our healthcare team.
Position Details:
- Job Title: Registered Nurse, ICU
- Department: Nursing
- Reporting To: Nurse Manager, ICU
- Start Date: July 1, 2025 (contingent on license transfer)
- Status: Full-time
- Schedule: Three 12-hour shifts per week (rotating)
- Location: Main Hospital Campus, Boston
Compensation:
- Hourly Rate: $42.50 ($88,400 annually based on full-time hours)
- Night Differential: Additional $4.00 per hour
- Weekend Differential: Additional $3.00 per hour
- Annual Merit Increase Eligibility
Benefits:
- Comprehensive health, dental, and vision coverage
- 403(b) retirement plan with 5% match
- 18 days of paid time off per year
- 6 paid holidays or holiday pay
- Tuition assistance program ($5,000 annually)
- Professional development support
- Free parking on campus
Relocation & Licensing Support Package: We understand that relocating as a healthcare professional involves additional licensing considerations. Our package includes:
- $7,500 relocation allowance for moving expenses
- 45 days of temporary housing near the hospital
- Massachusetts RN license application fee reimbursement
- Expedited license verification services
- ANCC certification transfer assistance
- DEA registration transfer (if applicable)
- One paid trip to Boston prior to relocation (airfare, 2 nights hotel, meals)
- Hospital-sponsored housing information session
- Connection with hospital staff who relocated from Florida
- Moving company coordination through our corporate partner
- Area orientation including schools, housing, and community resources
The relocation package requires an 18-month commitment to MedCare. Early departure would require prorated repayment of relocation benefits.
To accept this offer, please sign and return by April 20, 2025. We look forward to welcoming you to our care team and helping you transition to Boston.
For questions about this offer or relocation support, please contact Nursing Recruitment at 617-555-3456 or nursing.recruitment@medcare.org.
Sincerely,
Sam Williams, RN, MSN Director of Nursing Recruitment MedCare Regional Hospital 617-555-3457 swilliams@medcare.org
Acceptance:
I accept the position and terms of this offer.
Robin Garcia, RN
Date
5. Remote Worker with Occasional Office Presence
Subject: Senior Product Manager Offer – Flexible Location with HQ Visits
FlexiTech Solutions 555 Innovation Way Seattle, WA 98104
May 5, 2025
Casey Reynolds 222 Downtown Lofts Denver, CO 80202
Dear Casey,
We are excited to offer you the position of Senior Product Manager at FlexiTech Solutions. Your product vision and leadership skills stood out during our interview process, and we believe you will help drive our next generation of products.
Position Details:
- Job Title: Senior Product Manager
- Department: Product
- Reporting To: Director of Product Management
- Start Date: June 1, 2025
- Status: Full-time
- Work Arrangement: Primary Remote with Quarterly HQ Visits
- Home Office Location: Your residence in Denver
- HQ Location: Seattle, WA
Compensation:
- Annual Salary: $135,000
- Annual Bonus: Up to 20% based on company and product performance
- Equity: 5,000 restricted stock units, vesting over four years
- Annual Compensation Review
Benefits:
- Comprehensive health, dental, and vision insurance
- 401(k) with 6% match
- 20 days of paid time off
- 10 company holidays
- Home office stipend: $2,500 initial setup, $100 monthly allowance
- Professional development budget: $4,000 annually
- Mental health and wellness benefits
Remote Work with Travel Package: As a primarily remote employee with required quarterly visits to Seattle HQ, we provide:
- Relocation allowance of $3,000 to establish your home office in Denver
- Pre-scheduled quarterly trips to Seattle HQ (airfare, hotel, and meals covered)
- Each HQ visit will be 3-5 business days
- Additional ad-hoc trips as needed for critical product launches (fully covered)
- Annual team retreat (location varies, fully covered)
- Access to co-working space in Denver if desired (company-paid membership)
- Technology package including laptop, monitors, and peripherals
- Quarterly home office assessment and upgrade allowance
- Annual home office ergonomic evaluation
The $3,000 relocation allowance has a one-year service agreement. Should you leave before one year, a prorated portion would be due back to the company.
To accept this position, please sign and return this letter by May 15, 2025. We are excited to welcome you to our distributed team.
For any questions about this offer or our remote work program, please contact HR at hr@flexitech.com or 206-555-9876.
Sincerely,
Leslie Morgan Head of People Operations FlexiTech Solutions 206-555-9877 lmorgan@flexitech.com
Acceptance:
I accept this offer as presented.
Casey Reynolds
Date
6. International Relocation with Visa Support
Subject: Marketing Director Position Offer with International Relocation
GlobalBrands International One World Plaza London, W1J 6BD United Kingdom
April 10, 2025
Morgan Chen 1234 Urban Avenue, Apt 567 Toronto, ON M5V 2T6 Canada
Dear Morgan,
We are delighted to offer you the position of Marketing Director at GlobalBrands International’s London headquarters. Your strategic marketing expertise and global perspective will be invaluable as we expand our brands across European markets.
Position Details:
- Job Title: Marketing Director
- Department: Global Marketing
- Reporting To: Chief Marketing Officer
- Start Date: August 1, 2025 (contingent on visa approval)
- Status: Full-time
- Location: London Headquarters
- Working Hours: Monday-Friday, flexible schedule with core hours 10:00-16:00
Compensation Package:
- Annual Salary: £92,000 (GBP)
- Annual Performance Bonus: Up to 30% of base salary
- Equity: 10,000 shares vesting over four years
- Currency Protection: 12-month guarantee against unfavorable exchange rate fluctuations
Benefits:
- Private health insurance (BUPA) for you and dependents
- Pension scheme with 7% company contribution
- 25 days annual leave plus UK bank holidays
- Life and disability insurance
- Annual wellness allowance: £1,000
- Professional development budget: £5,000 annually
International Relocation Support: Moving to a new country requires comprehensive support. We will provide:
- UK Tier 2 visa sponsorship and application fee coverage for you and dependents
- Immigration attorney services for visa processing
- Tax consultation services for both Canadian and UK tax implications
- £20,000 relocation allowance
- 90 days of temporary housing in London
- Two house-hunting trips for you and your partner
- International moving service (packing, shipping, customs clearance, unpacking)
- Storage of belongings for up to 6 months if needed
- Spousal/partner career assistance and work permit support
- School search and placement assistance for children
- Cultural adaptation training for you and family members
- Language training if desired
- Transportation of pets with specialized pet relocation service
- UK bank account setup assistance
- UK driving license conversion support
- Annual home leave flight for you and dependents for two years
The relocation package has a two-year service agreement. Should you leave before completing two years, a prorated repayment of relocation costs would apply.
Please sign and return this offer letter by April 25, 2025. We are excited to welcome you to London and the GlobalBrands team.
For any questions about this offer or the relocation process, please contact our Global Mobility team at global.mobility@globalbrands.com or +44 20 7123 4567.
Sincerely,
James Wilson Chief People Officer GlobalBrands International +44 20 7123 4568 jwilson@globalbrands.com
Acceptance of Offer:
I, Morgan Chen, accept this offer of employment and all terms outlined.
Signature
Date
7. Graduate Program with Relocation Support
Subject: Graduate Engineering Program Offer – NexGen Engineering
NexGen Engineering 789 Innovation Drive Raleigh, NC 27601
May 15, 2025
Riley Thomas 456 Campus Drive, Apt 3B Ithaca, NY 14850
Dear Riley,
Congratulations! We are pleased to offer you a position in the NexGen Engineering Graduate Program. We were impressed by your academic achievements and the passion for sustainable engineering you demonstrated during your interviews.
Position Details:
- Program: Engineering Graduate Rotation Program
- First Rotation: Civil Engineering Team
- Reporting To: Graduate Program Manager and Rotation Supervisors
- Start Date: July 15, 2025
- Status: Full-time
- Location: Raleigh Headquarters
- Program Length: 24 months (three 8-month rotations)
Compensation:
- Annual Salary: $65,000
- Performance Review: Every 8 months (after each rotation)
- Program Completion Bonus: $5,000 upon successful completion of all rotations
Benefits:
- Health, dental, and vision insurance
- 401(k) with 3% company match
- 15 days of paid time off annually
- 10 paid holidays
- Student loan repayment assistance: $2,000 annually
- Professional certification support
- Mentorship program pairing
New Graduate Relocation Package: We understand this may be your first major move after college, so we provide:
- $3,000 relocation stipend (paid in your first paycheck)
- 30 days of housing in our company-leased graduate apartments
- One-way travel reimbursement from Ithaca to Raleigh
- Free moving truck rental
- Two days of paid time off before your start date to get settled
- Welcome package with local information and essentials
- Connection to other recent graduates in the area
- Housing search assistance through our real estate partner
- One-time set-up allowance of $500 for household essentials
- Graduate program social events during your first month
The relocation assistance requires a one-year service commitment. Should you leave before completing one year, you would need to repay the relocation stipend.
To accept this offer, please sign and return by May 30, 2025. We look forward to helping you begin your engineering career with NexGen.
For any questions, please contact our Graduate Program Coordinator at grad.program@nexgeneng.com or 919-555-8765.
Sincerely,
Avery Johnson Graduate Program Director NexGen Engineering 919-555-8766 ajohnson@nexgeneng.com
Acceptance:
I accept this offer and the terms outlined above.
Riley Thomas
Date
8. Small Business Offering Simple Relocation Support
Subject: Office Manager Position – Creative Solutions Agency
Creative Solutions Agency 123 Main Street, Suite 201 Portland, OR 97204
April 12, 2025
Quinn Miller 456 Apartment Drive #303 Boise, ID 83702
Dear Quinn,
We are happy to offer you the position of Office Manager at Creative Solutions Agency. Your organizational skills and warm personality will help keep our small but growing agency running smoothly.
Position Details:
- Job Title: Office Manager
- Reporting To: Agency Director
- Start Date: May 15, 2025
- Status: Full-time
- Hours: Monday-Friday, 9:00 AM – 5:00 PM
- Location: Portland Office
Compensation:
- Annual Salary: $52,000
- Performance Review: After 6 months, then annually
- Year-end Bonus: Up to $2,000 based on agency performance
Benefits:
- Health insurance (80% employer-paid)
- Simple IRA with 3% match
- 12 days of paid time off annually
- 7 paid holidays
- Casual dress code
- Team lunches every Friday
- Professional development opportunities
Relocation Assistance: As a small business, we offer a straightforward relocation package:
- $2,000 relocation stipend (paid in your first paycheck)
- 14 days of temporary housing in our agency guest apartment
- Flexible start date to accommodate your move
- Two days off with pay during your first month to handle move-related matters
- Connection with local resources to help you find housing
- Welcome basket with Portland essentials and recommendations
- Introduction to team members who can help you get to know the city
The relocation stipend requires a six-month commitment. If you leave before six months, the stipend would need to be repaid.
To accept this offer, please sign and return by April 25, 2025. We are excited to welcome you to our creative team and help you settle into Portland.
For any questions, please feel free to contact me directly at sam@creativesolutions.com or 503-555-4321.
Warmly,
Sam Parker Agency Director Creative Solutions Agency 503-555-4321 sam@creativesolutions.com
Acceptance:
I, Quinn Miller, accept this job offer and terms of employment.
Signature
Date
9. Academic Position with Tenure-Track Relocation
Subject: Assistant Professor Offer – Department of Psychology
Lakeside University 1000 University Drive Chicago, IL 60637
March 15, 2025
Dr. Jordan Rivera 789 Academic Way, Apt 5D Boulder, CO 80302
Dear Dr. Rivera,
On behalf of Lakeside University, we are pleased to offer you the position of Assistant Professor of Psychology in the Department of Psychology. Your research in cognitive development and teaching experience align perfectly with our departmental goals.
Position Details:
- Title: Assistant Professor of Psychology (tenure-track)
- Department: Psychology
- Reporting To: Department Chair, Dr. Leslie Thompson
- Start Date: August 15, 2025 (beginning of Fall Semester)
- Location: Main Campus, Chicago
- Status: Full-time, 9-month academic appointment
Compensation:
- Academic Year Salary: $82,000
- Summer Research Stipend: $8,200 (10% of base, available for first two summers)
- Research Start-up Fund: $30,000 (available upon arrival)
- Annual Merit Review Process
Benefits:
- University health, dental, and vision plans
- TIAA-CREF retirement plan with 8% university contribution
- Tuition remission for you and eligible dependents
- 21 days of paid annual leave
- Sabbatical eligibility after 6 years
- Faculty club membership
- Campus parking
- Faculty wellness program
Academic Relocation Package: Understanding the unique needs of relocating academics, we offer:
- $8,000 relocation allowance
- Housing bridge loan program if purchasing a home
- 60 days of temporary housing in university guest housing
- One house-hunting trip (airfare, 3 nights hotel, meals)
- Office setup allowance of $3,000 for technology, books, and materials
- Lab space preparation assistance
- Moving expenses for professional library and research materials
- Spousal/partner hiring assistance through our Faculty Partner Program
- School information for children and connection with other faculty parents
- Course release during first semester to establish research program
- Introduction to relevant research networks in the Chicago area
- Moving company services for household goods
The relocation package requires a two-year commitment to the university. Early departure would require prorated repayment of the relocation allowance.
To accept this offer, please sign and return by April 15, 2025. We look forward to your contributions to our academic community.
For any questions, please contact our Faculty Affairs Office at faculty.affairs@lakeside.edu or 312-555-1111.
Sincerely,
Margaret Chen, Ph.D. Dean, College of Arts and Sciences Lakeside University 312-555-1112 mchen@lakeside.edu
Acceptance:
I accept this offer of appointment and all terms detailed above.
Dr. Jordan Rivera
Date
10. Retail Management Position with Store Opening Support
Subject: Store Manager Offer – FashionForward New Location
FashionForward Retail Group Corporate Headquarters 500 Retail Plaza Atlanta, GA 30303
April 20, 2025
Bailey Johnson 123 Residential Street Nashville, TN 37203
Dear Bailey,
We are excited to offer you the position of Store Manager for our new FashionForward location opening in Atlanta. Your retail leadership experience and customer service focus make you the ideal candidate to launch and lead this important new store.
Position Details:
- Job Title: Store Manager
- Store Location: Peachtree Mall, Atlanta
- Reporting To: District Manager
- Start Date: June 1, 2025 (Store Opening: July 15, 2025)
- Status: Full-time
- Hours: Rotating schedule including weekends, approximately 45 hours/week
- Pre-Opening Training: 3 weeks at corporate headquarters
Compensation:
- Annual Salary: $68,000
- Store Performance Bonus: Up to 15% of annual salary
- New Store Opening Bonus: $5,000 (payable after successful store opening)
- Quarterly Sales Incentives
Benefits:
- Health, dental, and vision insurance
- 401(k) with 4% match
- 15 days of paid time off annually
- 7 paid holidays
- 50% employee discount on merchandise
- Quarterly wardrobe allowance: $500
- Leadership development program
Retail Store Opening Relocation Package: To support your move and the store opening process, we provide:
- $6,000 relocation allowance
- 45 days of temporary housing near the new store location
- One scouting trip to Atlanta (2 nights, transportation and meals covered)
- Moving company services for household goods
- Two weeks of corporate housing during your pre-opening training
- Storage of belongings during training period if needed
- $1,000 wardrobe stipend for grand opening events
- Transportation between corporate training and new store location
- Housing search assistance through our corporate housing partner
- Connection with other store managers in the Atlanta area
The relocation and opening bonus package requires an 18-month commitment. Early departure would require prorated repayment of relocation benefits and the store opening bonus.
To accept this offer, please sign and return by May 1, 2025. We are excited to have you lead our newest location.
For any questions, please contact our Retail Operations team at retail.operations@fashionforward.com or 404-555-7890.
Sincerely,
Devin Williams Director of Store Operations FashionForward Retail Group 404-555-7891 dwilliams@fashionforward.com
Acceptance:
I, Bailey Johnson, accept this offer of employment and all terms outlined.
Signature
Date
11. Temporary Assignment with Short-Term Relocation
Subject: Six-Month Project Assignment Offer – Global Construction Corp
Global Construction Corp 800 Builder’s Way Houston, TX 77002
March 25, 2025
Jesse Martinez 456 City Avenue, Apt 78 Philadelphia, PA 19103
Dear Jesse,
We are pleased to offer you a temporary assignment as Project Engineer for our Houston Waterfront Development project. This six-month assignment will allow you to apply your specialized expertise while gaining valuable experience with a high-profile project.
Assignment Details:
- Position: Project Engineer (Temporary Assignment)
- Project: Houston Waterfront Development
- Home Office: Philadelphia
- Assignment Location: Houston, TX
- Reporting To: Project Director, Houston Site
- Duration: 6 months (July 1, 2025 – December 31, 2025)
- Status: Full-time Temporary Assignment
Compensation:
- Your current annual salary: $78,000 will remain unchanged
- Assignment Bonus: 15% of base salary during assignment ($975/month)
- Per Diem: $75 daily for incidental expenses
- Retention Bonus: $5,000 upon successful completion of assignment
Benefits:
- Continuation of all current benefits without interruption
- Philadelphia position guaranteed upon assignment completion
- Weekly flight home every third weekend
- Five additional personal days during assignment period
Temporary Assignment Relocation Package: As this is a short-term relocation, we provide:
- Company-paid furnished apartment near the project site
- Rental car for duration of assignment
- Initial and final travel between Philadelphia and Houston
- Shipping allowance of $1,000 for personal items
- Storage of household goods in Philadelphia if needed
- Utility setup and payments at temporary housing
- Twice-monthly house cleaning service
- Gym membership near temporary housing
- Houston city orientation day upon arrival
- Return trips to Philadelphia once every three weeks
- $2,000 miscellaneous relocation allowance
Since this is a temporary assignment with your position in Philadelphia guaranteed upon completion, there is no relocation repayment clause.
To accept this temporary assignment, please sign and return by April 10, 2025. We look forward to your contributions to this important project.
For any questions regarding this temporary assignment, please contact our Assignment Coordinator at assignments@globalconstruction.com or 713-555-6543.
Sincerely,
Cameron Lee Director of Global Assignments Global Construction Corp 713-555-6544 clee@globalconstruction.com
Acceptance:
I accept this temporary assignment and all terms outlined above.
Jesse Martinez
Date
12. Nonprofit Position with Limited Relocation Budget
Subject: Program Manager Position – Community First Foundation
Community First Foundation 555 Impact Avenue Minneapolis, MN 55403
April 8, 2025
Harper Williams 789 Apartment Plaza, Unit 12 Louisville, KY 40202
Dear Harper,
We are delighted to offer you the position of Program Manager with Community First Foundation. Your passion for community development and experience with educational programs align perfectly with our mission to create sustainable community change.
Position Details:
- Job Title: Program Manager, Education Initiatives
- Department: Programs
- Reporting To: Director of Programs
- Start Date: May 20, 2025
- Status: Full-time
- Hours: Monday-Friday, 9:00 AM – 5:00 PM with occasional evenings for community events
- Location: Minneapolis Office
Compensation:
- Annual Salary: $58,000
- Performance Review: Annual
- Grant Success Bonus: Up to $2,000 annually based on program milestones
Benefits:
- Health and dental insurance (90% employer-paid)
- 403(b) retirement plan with 4% match after one year
- 18 days of paid time off annually
- 12 paid holidays
- Professional development stipend: $1,000 annually
- Flexible work arrangements after 6-month probation
- Student loan repayment assistance: $1,200 annually
- Two paid volunteer days per year
Nonprofit Relocation Assistance: As a nonprofit with limited resources, we offer a modest but supportive relocation package:
- $2,500 relocation stipend (taxable, paid upon hire)
- Two weeks of shared housing in our foundation guest apartment
- Flexible start date to accommodate your move
- Three days of paid time off during your first month specifically for settling in
- Connection with local affordable housing resources
- Introduction to other staff members from outside Minneapolis
- List of recommended neighborhoods based on your preferences
- Welcome package with winter essentials and local resources
- Monthly public transit pass for your first three months
Due to our nonprofit status, we ask for a one-year commitment. If you leave before one year, we request repayment of the relocation stipend on a prorated basis.
To accept this offer, please sign and return by April 22, 2025. We are excited about the perspective and skills you will bring to our foundation.
For any questions about this offer, please contact me directly at 612-555-9876 or ekelly@communityfirst.org.
With appreciation,
Emma Kelly Director of Human Resources Community First Foundation 612-555-9876 ekelly@communityfirst.org
Acceptance:
I, Harper Williams, accept this offer of employment and all terms outlined.
Signature
Date
1. Entry-Level Software Developer Relocation Offer
Subject: Job Offer – Software Developer Position at TechFlow Inc.
TechFlow Inc. 123 Tech Avenue San Francisco, CA 94105
May 10, 2025
Jamie Martinez 456 College Drive Austin, TX 78712
Dear Jamie,
We are happy to offer you the position of Software Developer at TechFlow Inc. After our conversations and seeing your skills during the interview process, we believe you will be a valuable addition to our team.
Position Details:
- Job Title: Software Developer
- Department: Product Development
- Reporting Manager: Sarah Chen, Development Team Lead
- Start Date: June 15, 2025
- Status: Full-time
- Schedule: Monday-Friday, 9:00 AM – 5:00 PM
- Location: San Francisco HQ
Compensation:
- Annual Salary: $85,000
- Performance Review: Annual (first review after 12 months)
- Bonus Eligibility: Up to 10% of base salary based on company and personal performance
Benefits:
- Health, dental, and vision insurance (effective first day of employment)
- 401(k) plan with 4% company match
- 15 days of paid time off per year, accrued monthly
- 10 paid holidays per year
- Professional development budget of $2,000 per year
Relocation Assistance: TechFlow will provide up to $5,000 to help with your move from Austin to San Francisco. This includes:
- Moving company costs for packing and transporting your belongings
- Travel costs for you to San Francisco
- Temporary housing for up to 30 days
- Assistance finding permanent housing through our partner real estate agency
You will need to submit receipts for all expenses. Any amount over $5,000 will be your responsibility. If you leave the company within one year, you will need to pay back this relocation assistance on a prorated basis.
To accept this offer, please sign and return this letter by May 20, 2025. We are excited about having you join our team and look forward to working with you.
If you have any questions, please contact our HR team at hr@techflow.com or call 415-555-1234.
Sincerely,
Michael Johnson Head of Talent Acquisition TechFlow Inc. 415-555-1235 michael.johnson@techflow.com
Acceptance:
I accept the terms and conditions of this offer.
Jamie Martinez
Date
15. Remote Work with Partial Relocation Support
Subject: Senior Content Strategist Position Offer – DigitalWorks Media
DigitalWorks Media Virtual Headquarters Physical Office: 100 Media Lane Atlanta, GA 30305
May 1, 2025
Jordan Smith 345 City Street, Apt 567 Cincinnati, OH 45202
Dear Jordan,
We are pleased to offer you the position of Senior Content Strategist at DigitalWorks Media. Your portfolio of work and strategic approach to content creation impressed our entire team.
Position Details:
- Job Title: Senior Content Strategist
- Department: Content
- Reporting To: Content Director
- Start Date: June 15, 2025
- Status: Full-time
- Work Arrangement: 75% Remote, 25% Office (quarterly on-site weeks)
- Remote Location: Your home office
- Office Location: Atlanta, GA Headquarters
Compensation:
- Annual Salary: $95,000
- Performance Bonus: Up to 15% annually
- Project Completion Bonuses: Varies by client project
- Salary Review: Annual
Benefits:
- Comprehensive health, dental, and vision insurance
- 401(k) with 5% match
- 20 days of paid time off
- 10 paid holidays
- Flexible working hours
- Home office stipend: $2,000 initial, $100 monthly
- Professional development allowance: $3,000 annually
- Mental health and wellness benefits
Hybrid-Remote Relocation Support: As a primarily remote employee with quarterly Atlanta office weeks, we provide:
- Home office setup allowance: $2,000 (equipment, furniture, supplies)
- One-time relocation bonus: $1,500 for moving expenses to establish your remote workspace
- Quarterly travel to Atlanta office (airfare, hotel, meals covered)
- Each on-site period will be 5-7 business days
- Storage locker at Atlanta office for personal items between visits
- Access to company apartment during Atlanta visits
- Co-working space stipend: $200/month if you prefer not to work from home
- Technology package including laptop, monitors, and accessories
- Virtual office setup consultation with our workplace specialist
- Quarterly team virtual social events
We understand you will primarily work remotely from Cincinnati with quarterly travel to Atlanta. No service agreement is attached to the modest relocation support, as we value flexibility in our remote work culture.
To accept this offer, please sign and return by May 15, 2025. We are excited to welcome you to our distributed team.
For any questions about this offer or our remote work program, please contact HR at hr@digitalworks.com or 404-555-6543.
Sincerely,
Taylor Reynolds People Operations Manager DigitalWorks Media 404-555-6544 treynolds@digitalworks.com
Acceptance:
I accept this offer and all terms outlined.
Jordan Smith
Date
Wrap-up: Offer Letters with Relocation Support
Creating effective offer letters with relocation clauses helps both your company and potential employees. A well-crafted relocation package shows candidates you care about their transition and sets clear expectations about what support they’ll receive.
The key to successful relocation offers lies in tailoring the package to the specific situation. Consider factors like position level, distance of move, family circumstances, and budget constraints. Be transparent about any service agreements or repayment terms.
Whether you’re a small nonprofit with limited resources or a global corporation offering comprehensive relocation support, these templates provide a starting point for creating your own relocation offers. Adjust the details to match your company culture and the specific needs of your candidates.
Remember that relocation support isn’t just about money—it includes practical assistance, temporary housing, guidance about the new location, and emotional support during what can be a stressful transition. The right relocation package helps you attract and retain top talent while ensuring a smooth start to their journey with your organization.