When applying for a job, housing, or other opportunity, you may be asked to provide a letter of attestation verifying your criminal background check results.
This document, also known as a criminal background verification letter or a letter of criminal record, serves as official proof that you have undergone a background screening and outlines the findings.
Knowing how to craft an effective letter of attestation can make all the difference in presenting yourself favorably and increasing your chances of success.
In this article, we’ll explore 15 sample letters to guide you through the process and help you create a compelling document that meets your needs.
Sample Letters of Attestation (Criminal Background Check)
Before diving into the sample letters, it’s important to note that the specific content and format may vary depending on the issuing authority and the purpose of the letter.
However, the following examples provide a solid foundation and can be adapted to suit your unique circumstances.
Sample 1: No Criminal Record Found
To Whom It May Concern,
This letter is to attest that a criminal background check has been conducted on John Smith, date of birth January 1, 1985, and no criminal record was found. The background check included a search of local, state, and federal criminal records databases.
If you have any further questions or require additional information, please don’t hesitate to contact our office at (555) 123-4567.
Sincerely,
Jane Doe
Background Screening Specialist
ABC Background Checks, Inc.
Sample 2: Minor Infraction Disclosed
Dear Hiring Manager,
I am writing to provide the results of the criminal background check conducted on Sarah Johnson, date of birth April 15, 1992. The background screening revealed one minor infraction:
– Misdemeanor shoplifting charge in 2015, resolved through community service and a fine.
No other criminal records were found. Please note that this infraction does not appear to be directly relevant to the position Sarah is applying for, and she has demonstrated good conduct since the incident.
If you require any clarification or have additional questions, please reach out to me at (555) 987-6543.
Best regards,
Michael Brown
Human Resources Coordinator
XYZ Corporation
Sample 3: Expunged Record
To Whom It May Concern,
I am pleased to provide this letter of attestation regarding the criminal background check conducted on David Lee, date of birth September 22, 1988.
The background screening process did not reveal any criminal records. It is important to note that David had a misdemeanor DUI charge in 2010, which was expunged from his record in 2015 after he successfully completed all court-mandated requirements.
As an expunged record, this incident does not appear on his official criminal history and should not be considered when evaluating his eligibility for employment or other opportunities.
Please contact me at (555) 456-7890 if you have any further inquiries.
Sincerely,
Emily Davis
Background Screening Manager
Acme Background Checks, LLC
Sample 4: International Background Check
Dear Sir or Madam,
This letter serves to confirm that an international criminal background check has been performed on Maria Hernandez, date of birth July 8, 1995, covering her time living in both the United States and Mexico.
The background screening did not uncover any criminal records in either country. Maria’s background check included a search of criminal databases, court records, and relevant international watchlists.
Should you require further details or have any questions, please don’t hesitate to contact our international screening department at (555) 234-5678.
Best regards,
Robert Johnson
International Screening Specialist
Global Background Checks, Inc.
Sample 5: Volunteer Position
Dear Volunteer Coordinator,
I am writing to attest to the results of the criminal background check conducted on Jessica Lee, date of birth November 12, 1998, as part of her application to volunteer with your organization.
The background screening did not reveal any criminal records. Jessica’s background check included a search of local and state criminal databases, as well as the National Sex Offender Registry.
Based on these results, Jessica appears to be eligible to volunteer with your organization. If you have any additional questions or concerns, please feel free to contact me at (555) 765-4321.
Sincerely,
Andrew Wilson
Volunteer Screening Coordinator
Community Helpers Background Checks
Sample 6: Sensitive Position
To Whom It May Concern,
I am writing to provide the results of the comprehensive criminal background check conducted on Mark Thompson, date of birth February 28, 1985, for the sensitive position he is applying for within your company.
The background screening process did not uncover any criminal records. Given the nature of the position, the background check included an extensive search of criminal databases, court records, and relevant watchlists at the local, state, and federal levels.
Please note that this background check was conducted with Mark’s full consent and complies with all applicable laws and regulations. If you have any further questions, please contact our office at (555) 890-1234.
Sincerely,
Amy Johnson
Senior Background Screening Analyst
Elite Background Checks, Inc.
Sample 7: Conditional Offer of Employment
Dear Samantha,
Congratulations on receiving a conditional offer of employment from our company. As part of our standard hiring process, we conducted a criminal background check, and I am pleased to share the results with you.
The background screening did not reveal any criminal records. Your background check included a search of local, state, and federal criminal databases, as well as verification of your education and employment history.
Based on these results, we are happy to move forward with your employment, subject to the completion of any remaining pre-employment requirements. If you have any questions or concerns, please don’t hesitate to reach out to me at (555) 432-1098.
Best regards,
Christopher Davis
Human Resources Manager
ABC Corporation
Sample 8: Housing Application
Dear Applicant,
Thank you for your interest in renting an apartment with our company. As part of our tenant screening process, we conducted a criminal background check, and we would like to share the results with you.
The background screening did not uncover any criminal records. Your background check included a search of local and state criminal databases, as well as the National Sex Offender Registry.
Based on these results, your application will be considered alongside other qualified applicants. If you have any questions about the screening process or your application status, please contact our leasing office at (555) 567-8901.
Sincerely,
Sarah Thompson
Leasing Agent
XYZ Apartments
Sample 9: Professional License Verification
To Whom It May Concern,
This letter is to attest to the results of the criminal background check conducted on Dr. Emily Wilson, date of birth June 22, 1980, as part of her professional license renewal.
The background screening did not reveal any criminal records. As required by the licensing board, Dr. Wilson’s background check included a search of local, state, and federal criminal databases, as well as the National Practitioner Data Bank.
Based on these results, Dr. Wilson appears to meet the criminal background requirements for license renewal. If you have any further questions or require additional information, please contact our office at (555) 901-2345.
Sincerely,
Michael Lee
Background Screening Coordinator
Professional Licensing Background Checks, Inc.
Sample 10: Volunteer Coach Position
Dear Athletic Director,
I am writing to provide the results of the criminal background check conducted on James Davis, date of birth September 5, 1992, who has applied to serve as a volunteer coach for your school’s soccer team.
The background screening did not uncover any criminal records. As required for volunteer positions working with minors, James’ background check included a search of local and state criminal databases, the National Sex Offender Registry, and child abuse registries.
Based on these results, James appears to be eligible to serve as a volunteer coach, subject to any additional requirements set forth by your school or district. If you have any questions or concerns, please feel free to contact me at (555) 234-5678.
Best regards,
Lisa Johnson
Volunteer Screening Specialist
Safe Schools Background Checks, LLC
Sample 11: Adoption Application
Dear Adoption Coordinator,
My husband and I are excited to be moving forward with the adoption process and appreciate your assistance in conducting the required criminal background checks.
We are pleased to report that the background screening did not reveal any criminal records for either of us. The background check included a search of local, state, and federal criminal databases, as well as child abuse and neglect registries.
We understand that this is just one step in the adoption process and look forward to working with you to complete the remaining requirements. If you need any additional information from us, please don’t hesitate to reach out at (555) 345-6789.
Sincerely,
John and Sarah Thompson
Prospective Adoptive Parents
Sample 12: Firearm Purchase
To Whom It May Concern,
I am writing to request a letter of attestation regarding my criminal background check to purchase a firearm.
The background screening did not uncover any criminal records that would disqualify me from owning a firearm under state or federal law. The background check included a search of local, state, and federal criminal databases, as well as relevant mental health records.
Please provide me with an official letter of attestation that I can present to the firearms dealer to complete my purchase. If you require any additional information, please contact me at (555) 678-9012.
Thank you for your assistance,
David Wilson
Sample 13: Security Clearance
Dear Security Clearance Officer,
I am writing to provide the results of the extensive criminal background check conducted on Elizabeth Johnson, date of birth December 10, 1988, as part of her application for a government security clearance.
The background screening did not reveal any criminal records or other disqualifying information. As required for a security clearance, Elizabeth’s background check included a search of local, state, and federal criminal databases, as well as a review of her credit history, foreign travel, and personal associations.
Based on these results, Elizabeth appears to meet the criminal background requirements for the requested level of security clearance. If you need any further information or have additional questions, please contact our office at (555) 901-2345.
Sincerely,
Robert Davis
Senior Background Investigator
Government Security Screening, Inc.
Sample 14: Visa Application
To Whom It May Concern,
I am writing to provide the results of the criminal background check conducted on Hiroshi Nakamura, date of birth April 3, 1985, as part of his visa application to enter the United States.
The background screening did not uncover any criminal records in his home country of Japan or any other countries he has visited. The background check included a search of relevant criminal databases and watchlists, as well as an Interpol check.
Based on these results, Mr. Nakamura appears to meet the criminal background requirements for the requested visa category. If you require any additional information or have further questions, please contact our consular office at (555) 234-5678.
Sincerely,
Emily Wilson
Consular Officer United States Embassy, Tokyo
Sample 15: Pardon or Expungement
Dear [Name],
I am pleased to inform you that your petition for a pardon/expungement of your criminal record has been granted by the [State] Board of Pardons and Paroles.
The background screening conducted as part of the pardon/expungement process confirmed that you have completed all court-mandated requirements and have demonstrated good conduct since your conviction. As a result, your criminal record has been officially cleared, and you are no longer required to disclose your past conviction on applications for employment, housing, or other opportunities unless specifically required by law.
Please find enclosed an official letter of attestation confirming the results of your background check and the granting of your pardon/expungement. If you have any questions or require additional copies of this letter, please contact our office at (555) 765-4321.
Congratulations on this important milestone.
Sincerely
Michael Thompson
Executive Director
[State] Board of Pardons and Paroles
Conclusion: Effective Letters of Attestation
Crafting an effective letter of attestation for a criminal background check requires attention to detail and an understanding of the specific purpose and audience of the letter.
By reviewing these 15 sample letters, you should now have a better grasp of the key components and language needed to create a compelling and informative document.
Remember, while these samples provide a helpful starting point, it’s essential to tailor your letter to your unique circumstances and the requirements of the requesting party.
By doing so, you’ll be well on your way to presenting a strong and convincing case for your eligibility and suitability.