Personal information has a way of spreading much farther than most people expect. One online purchase, one newsletter signup, or one loyalty program can leave personal details sitting in dozens of databases for years.
That can feel unsettling, especially after learning how much information companies collect every day. The good news is that California’s privacy law gives eligible consumers the right to ask many businesses to delete personal information they have collected.
A clear, polite letter often makes the request easier to process. The samples below give different approaches for different situations, so there is a ready-made option for almost any need.
Sample Letters of CCPA Data Deletion Request
Every business has its own privacy process, though many still accept written requests by email or mail. Pick the sample that best matches the situation, then replace the personal details with your own before sending it.
1. General CCPA Data Deletion Request
Subject: Request for Deletion of Personal Information Under the California Consumer Privacy Act
Dear Privacy Team,
I am writing to request the deletion of the personal information your company has collected about me under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).
My account details are as follows:
Name: Jennifer Adams
Email Address: jennifer.adams@example.com
Account Number: 87452361
Please delete any personal information that is eligible for deletion under applicable California privacy laws. If certain information must be retained to comply with legal obligations or other permitted exceptions, please let me know which records are being kept and the reason for their retention.
Please also confirm once my request has been completed.
Thank you for your attention to this matter.
Sincerely,
Jennifer Adams
2. Data Deletion Request After Closing an Account
Subject: Request to Delete Personal Information Following Account Closure
Dear Privacy Officer,
My account with your company has already been closed. Since I no longer use your services, I am requesting that you delete the personal information associated with my account as permitted under the California Consumer Privacy Act.
The account details are listed below.
Name: Michael Turner
Email Address: michael.turner@example.com
Former Account Number: 19387542
Please remove any eligible personal information from your active systems and confirm when the deletion process has been completed. If some records cannot be deleted because of legal or regulatory requirements, I would appreciate a brief explanation.
Thank you for your assistance.
Kind regards,
Michael Turner
3. CCPA Data Deletion Request Following Marketing Communications
Subject: Request for Deletion of Personal Information Under the California Consumer Privacy Act
Dear Privacy Team,
I am submitting this request under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), to request the deletion of my personal information from your records.
Although I have previously subscribed to your newsletters, promotional emails, and other marketing communications, I no longer wish for my personal information to remain in your systems beyond what is legally required. I understand that opting out of marketing communications is different from requesting the deletion of personal information. This letter is intended to exercise my right to request deletion.
For identification purposes, my details are provided below.
Name: Emily Carter
Email Address: emily.carter@example.com
Customer ID: 52481697
To the extent required by California law, please delete the personal information your business has collected from or about me. This request includes information collected through your website, mobile applications, online forms, customer support interactions, promotional campaigns, loyalty programs, surveys, and any other channels through which my information may have been gathered.
If my personal information has been shared with service providers or contractors acting on your behalf, I respectfully request that you take the necessary steps required under applicable law to notify those parties of my deletion request where appropriate.
If certain information cannot be deleted because an exception under the CCPA applies, I would appreciate receiving a brief explanation identifying the categories of information being retained and the legal basis for retaining them.
Please send written confirmation after my request has been completed. If additional information is needed to verify my identity before processing this request, kindly let me know as soon as possible so I can respond promptly.
Thank you for your time and assistance. I appreciate your attention to this matter and look forward to your confirmation.
Sincerely,
Emily Carter
4. CCPA Data Deletion Request After Ending a Business Relationship
Subject: California Consumer Privacy Act Request for Deletion of Personal Information
Dear Privacy Officer,
I hope you are doing well.
I am writing to formally request the deletion of my personal information under the California Consumer Privacy Act (CCPA). Since my business relationship with your company has ended, I would like any personal information that is eligible for deletion under California law to be removed from your records.
My identifying information is provided below.
Name: Daniel Brooks
Email Address: daniel.brooks@example.com
Customer Number: 78165420
Over the course of our relationship, I may have provided personal information through product purchases, customer support requests, billing information, online account registration, warranty registrations, promotional offers, and other interactions with your company. To the extent permitted by law, I request that all such personal information be deleted from your systems.
I understand that the CCPA recognizes certain exceptions that may allow businesses to retain specific information for legal compliance, fraud prevention, accounting purposes, warranty obligations, security investigations, or other authorized business purposes. If any of those exceptions apply in my case, I would appreciate receiving confirmation regarding which categories of information are being retained and the reason those records cannot currently be deleted.
If your company requires identity verification before processing this request, please let me know the preferred verification process. I am willing to provide reasonable information necessary to verify my identity while keeping the disclosure of additional personal information to a minimum.
Once my request has been completed, please provide written confirmation that the deletion has been carried out. If only part of the requested information can be deleted, I would appreciate confirmation of what was removed and what remains subject to applicable legal exceptions.
Thank you for your prompt attention to this request. I appreciate your cooperation and look forward to your response.
Sincerely,
Daniel Brooks
5. CCPA Data Deletion Request After an Online Purchase
Subject: Request for Deletion of Personal Information Under the California Consumer Privacy Act
Dear Privacy Team,
I am writing to exercise my right under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), to request the deletion of my personal information that your business has collected, stored, or otherwise maintained.
I recently made purchases through your website, but I no longer wish for my personal information to remain in your systems beyond what is required by applicable law. I understand that some records, such as transaction information needed for tax, accounting, fraud prevention, warranty, or other legal obligations, may need to be retained. However, I request that all other eligible personal information be deleted.
My information is listed below to help you locate my records.
Name: Sarah Mitchell
Email Address: sarah.mitchell@example.com
Order Number: 10458736
During my interactions with your business, I may have provided or generated personal information including my name, billing address, shipping address, telephone number, email address, payment-related details, purchase history, customer support communications, website activity, device information, and marketing preferences. To the extent permitted under California law, I request that this information be deleted from your active systems and any other applicable records maintained on my behalf.
If my personal information has been shared with service providers, contractors, or third parties that process information on your behalf, I respectfully request that appropriate steps be taken to notify those parties of my deletion request where required under applicable law.
Should any portion of my information qualify for an exception under the CCPA, I kindly ask that you identify the categories of information being retained and briefly explain the legal or operational reason for the retention.
Please notify me once this request has been completed. If you require additional information to verify my identity before processing my request, kindly contact me using the email address provided above.
Thank you for your time and assistance. I appreciate your prompt attention to this request and look forward to receiving confirmation that it has been processed.
Sincerely,
Sarah Mitchell
6. CCPA Data Deletion Request Following a Free Trial
Subject: California Consumer Privacy Act Request for Deletion of Personal Information
Dear Privacy Officer,
I am submitting this letter to request the deletion of my personal information under the California Consumer Privacy Act (CCPA).
Some time ago, I registered for a free trial of your services. While I appreciate the opportunity to evaluate your platform, I decided not to continue with a paid subscription. Since I am no longer using your services, I would like my personal information deleted wherever California law permits.
For identification purposes, my account information is provided below.
Name: Christopher Evans
Email Address: christopher.evans@example.com
Trial Account ID: TR-582149
As part of my trial registration, I may have provided personal information including my name, email address, mailing address, telephone number, payment information for verification purposes, device identifiers, IP address, browser information, usage history, customer service communications, and any preferences or settings created during my use of the platform.
I respectfully request that all personal information eligible for deletion under the CCPA be removed from your records. This includes information collected directly from me as well as information generated through my use of your website, mobile application, customer portal, or any related services.
I understand that certain records may be retained where permitted or required by law, including records needed for legal compliance, fraud prevention, security purposes, dispute resolution, or enforcement of contractual obligations. If any of these exceptions apply, I would appreciate a brief explanation identifying the applicable exception and the categories of information being retained.
If my personal information has been disclosed to contractors or service providers that process data on your behalf, I respectfully request that appropriate action be taken in accordance with California law to communicate this deletion request to those entities where applicable.
Please provide written confirmation once my request has been completed. If identity verification is required before processing this request, kindly let me know what documentation or information is necessary so that I may respond without unnecessary delay.
Thank you for your cooperation and for handling this request in accordance with the requirements of the California Consumer Privacy Act. I look forward to your confirmation that the deletion process has been completed.
Sincerely,
Christopher Evans
7. CCPA Data Deletion Request After Customer Support Interactions
Subject: Request for Deletion of Personal Information Under the California Consumer Privacy Act
Dear Privacy Team,
I am writing to formally request the deletion of my personal information pursuant to the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).
Over the past several months, I have contacted your customer support department regarding questions about my account and recent purchases. During those conversations, I may have shared personal information through emails, online chat sessions, telephone calls, support tickets, uploaded documents, and other communications. Since my inquiries have been resolved and I no longer require your services, I would like to exercise my right to request deletion of my personal information.
My identifying information is provided below.
Name: Amanda Wilson
Email Address: amanda.wilson@example.com
Customer Number: 68429517
To the extent permitted under California law, I request that you delete all personal information collected from me or about me. This includes, but is not limited to, my account information, contact details, customer support records, correspondence, chat transcripts, recorded phone calls, uploaded files, purchase history, device identifiers, browsing information associated with my account, marketing preferences, and any profiles or inferences created from my interactions with your company.
I understand that the CCPA allows businesses to retain certain information when necessary for legal compliance, fraud detection, security purposes, completing transactions, honoring warranties, or exercising other rights provided by law. If any portion of my information falls within one of these exceptions, I respectfully request that you explain which categories of information will remain in your records and the applicable reason for retaining them.
If my personal information has been shared with service providers, contractors, cloud storage providers, customer relationship management platforms, or other vendors acting on your behalf, I request that appropriate action be taken in accordance with applicable California law so that my deletion request is honored wherever required.
Should additional information be needed to verify my identity before processing this request, please contact me using the email address listed above. I will gladly provide reasonable information necessary to complete the verification process.
Once my request has been fulfilled, I would appreciate receiving written confirmation that the deletion has been completed. Thank you for your attention to this matter and for processing my request in accordance with applicable privacy laws.
Sincerely,
Amanda Wilson
8. CCPA Data Deletion Request for an Inactive Account
Subject: California Consumer Privacy Act Request to Delete Personal Information
Dear Privacy Officer,
I hope this message finds you well.
I am submitting this letter to request the deletion of my personal information under the California Consumer Privacy Act (CCPA). I have not actively used my account for a considerable period, and I no longer have any intention of using your services in the future. As a result, I would like any personal information that qualifies for deletion under California law to be removed from your systems.
My account details are as follows.
Name: Brian Foster
Email Address: brian.foster@example.com
Account ID: 45873192
Although my account has remained inactive, I understand that your company may continue to retain various categories of personal information. These may include my registration details, contact information, purchase history, login history, saved preferences, customer support records, payment information, device identifiers, IP addresses, website activity, and other information collected during my use of your services.
I respectfully request that all personal information eligible for deletion be removed from your active databases, backup systems where applicable, and any records maintained by contractors or service providers acting on your behalf, consistent with the requirements of the CCPA and any applicable regulations.
I recognize that certain information may need to be retained for reasons such as compliance with tax laws, financial reporting requirements, fraud prevention, security investigations, legal obligations, or the establishment, exercise, or defense of legal claims. If any of these exceptions prevent complete deletion of my information, I would appreciate receiving a brief explanation identifying the categories of information being retained and the reason for doing so.
If identity verification is required before processing my request, please let me know what information you require. I will promptly provide any reasonable documentation needed to confirm my identity while minimizing the disclosure of additional personal information.
After processing this request, please send written confirmation that the deletion has been completed. If only a portion of my personal information could be deleted because of applicable legal exceptions, I would appreciate confirmation regarding what information was removed and what information continues to be retained.
Thank you for your prompt attention to this request. I appreciate your cooperation and look forward to your response.
Sincerely,
Brian Foster
9. CCPA Data Deletion Request After Withdrawing Consent for Data Processing
Subject: Request for Deletion of Personal Information Under the California Consumer Privacy Act
Dear Privacy Team,
I am writing to exercise my rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), by requesting the deletion of my personal information maintained by your company.
Over time, I have provided personal information while using your website, creating an account, making purchases, participating in promotional offers, responding to surveys, and communicating with your customer service department. After reviewing my privacy preferences, I have decided that I no longer wish for my personal information to remain in your records except where retention is specifically permitted or required under applicable law.
For verification purposes, my information is listed below.
Name: Olivia Hernandez
Email Address: olivia.hernandez@example.com
Customer ID: 62941758
I respectfully request that you delete all personal information eligible for deletion under the CCPA. This request includes information collected directly from me as well as information obtained automatically through my interactions with your website, mobile applications, online services, or other digital platforms.
To the extent applicable, this request covers personal information such as my name, postal address, email address, telephone number, account profile, order history, browsing activity associated with my account, device identifiers, IP addresses, customer service records, communication history, marketing preferences, survey responses, loyalty program information, and any profiles, assumptions, or inferences developed from my activities.
If my information has been disclosed to contractors, service providers, data processors, marketing vendors, analytics providers, or similar third parties acting on your behalf, I respectfully request that appropriate measures be taken as required under California law so that my deletion request is communicated to those entities where necessary.
I understand that certain categories of information may be retained if doing so is necessary to comply with legal obligations, detect or prevent fraudulent activity, maintain security, complete ongoing transactions, resolve disputes, exercise legal rights, or satisfy other statutory exceptions recognized by the CCPA. Should any of these exceptions apply, I would appreciate receiving a brief explanation identifying the categories of information that will remain in your records along with the applicable reason for retention.
If further information is needed to verify my identity before processing this request, please contact me using the email address provided above. I will promptly provide any reasonable documentation necessary to complete the verification process.
Once my request has been processed, please send written confirmation indicating that the deletion has been completed. If only partial deletion is possible because of legal exceptions, I would appreciate confirmation regarding which categories of information were deleted and which remain subject to retention requirements.
Thank you for your prompt attention to this matter. I appreciate your cooperation and look forward to your confirmation.
Sincerely,
Olivia Hernandez
10. CCPA Data Deletion Request Submitted Through an Authorized Representative
Subject: California Consumer Privacy Act Request for Deletion of Personal Information
Dear Privacy Officer,
I am writing as the authorized representative of the consumer identified below to submit a request for deletion of personal information under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).
This request is being made with the consumer’s authorization, and documentation establishing my authority to act on the consumer’s behalf can be provided upon request or through your designated verification process.
Consumer Information
Name: Robert Jenkins
Email Address: robert.jenkins@example.com
Customer Number: 59384176
Authorized Representative
Name: Laura Jenkins
Email Address: laura.jenkins@example.com
Telephone Number: (415) 555-0187
On behalf of the consumer, I respectfully request that your company delete all personal information eligible for deletion under the California Consumer Privacy Act. This request applies to personal information collected directly from the consumer as well as information generated through the consumer’s use of your products, services, websites, mobile applications, customer support channels, loyalty programs, and any other interactions with your business.
To the extent permitted by law, this request includes personal identifiers, contact information, account records, transaction history, payment-related information, customer support communications, device information, browsing activity linked to the consumer’s account, marketing preferences, location information where applicable, and any profiles or inferences created from the consumer’s personal information.
If the requested deletion requires identity verification or verification of my authority to submit this request, please advise me of your preferred verification procedure. I will promptly provide any reasonable documentation necessary to establish both the consumer’s identity and my authorization to act on the consumer’s behalf.
I understand that certain categories of information may be retained where retention is permitted or required under the CCPA, including circumstances involving legal compliance, fraud prevention, security measures, tax obligations, accounting requirements, warranty administration, dispute resolution, or the establishment, exercise, or defense of legal claims. If any such exception applies, I respectfully request a brief explanation identifying the categories of information being retained and the applicable reason for doing so.
If the consumer’s personal information has been shared with contractors, service providers, or other entities processing information on your behalf, I request that appropriate action be taken in accordance with California law to communicate this deletion request where required.
Please provide written confirmation once this request has been completed. If only partial deletion is possible because certain records qualify for statutory exceptions, I would appreciate receiving confirmation describing what information has been deleted and what information continues to be retained.
Thank you for your prompt attention to this request. Your cooperation in processing this request in accordance with the California Consumer Privacy Act is greatly appreciated.
Sincerely,
Laura Jenkins
Authorized Representative
Wrapping Up
Requesting the deletion of personal information under the CCPA does not have to be complicated. A clear letter that identifies the consumer, states the request plainly, and provides enough information for verification gives a business a solid starting point for processing the request. If a company has its own privacy request form, the wording from these samples can easily be adapted for that format as well.
Pick the sample that best fits the situation, update the personal details, and send it through the company’s preferred privacy contact. A few careful edits today can save time later and help move the request through the verification and processing stages with fewer delays.